Conflict of Interest Disclosure Requirements

Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local government entity (i.e., Brazos River Authority) must disclose in the Questionnaire Form CIQ ("Questionnaire") the person's affiliation or business relationship that might cause a conflict of interest with the local government entity. By law, the Questionnaire must be filed with the Brazos River Authority Records Management Officer no later than seven days after the date the person begins contract discussions or negotiations with the Brazos River Authority, or submits an application or response to a request for proposal or bids, correspondence, or another writing related to a potential agreement with the Brazos River Authority. Updated Questionnaires must be filed in conformance with Chapter 176.

A copy of the Questionnaire Form CIQ is enclosed with the bid submittal documents. The form is also available online. (View the Conflict of Interest Form)

If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor.

Request for Bid (RFB) Process

The BRA is required to solicit competitive bids for goods and services exceeding $100,000 through a formal bidding process. A list of current Request for Bid is available online on the BRA website, brazos.org and clicking on the following tabs: Doing Business, Purchasing & Professional Services, Request for Bids, and View this RFB.

For items required to go through the formal bid process, specifications and evaluation criteria are developed, and a public notice is placed in the legal section of the local newspaper with broad circulation. A specific date and time is set forth for the public bid opening. Bids are publicly opened at least two (2) weeks from the date that the bid is advertised in a local newspaper. The bid results will be posted online under the Request for Bid, Tabulation of Bids.

Request for Qualifications

If you or your firm is interested in being considered for providing engineering and other professional services to the Brazos River Authority, please complete the pre-qualification form in the Request for Proposal section of the Professional and Purchasing Services website.

Request for Proposals (RFP) Process

Firms that have been pre-qualified will receive notification of a Request for Proposal solicitation. Based upon the results of the evaluation process, one or more firms may be invited to present their qualifications to the evaluation committee prior to recommending a selection. BRA staff selects the top firm and will forward the recommendation to the CEO/GM for approval to begin negotiations of Scope of Work and Fee. If the negotiations are unsuccessful with the top firm, the BRA will enter negotiations with the next firm, and so on, through the qualified firms.

Upon request within 30 days of the notification of non-selection, the BRA will offer a debrief to your company concerning the selection process.

The BRA RFP/RFQ process is constantly under review to improve it for BRA use, and for the vendors who provide a valuable service. This change was as a result from the feedback the BRA received, and the BRA's desire to have a fair and responsive selection process.

Standardization of Terms
"Open" - accepting proposals
"Closed" - not accepting proposals and evaluations underway
"Negotiations in Progress"
"Results" - lists results of negotiations at their conclusion; remains on web site for 2-weeks

The BRA will Notify the top candidate when the BRA is ready to schedule negotiations.