November 15, 2021
Williamson County Regional Raw Water Line Inspection
The Board of Directors authorized the General Manager/CEO to negotiate and execute a
contract with CDM Smith, Inc. for engineering services associated with conducting a condition
assessment of the Williamson County Regional Raw Water Line. The inspection process will
include the intake structure, pump station, and water line and recommendations for expanding
the pumping capacity at the intake structure. The Board also authorized the fee for engineering
services associated with the condition assessment and recommendations for expanded
pumping capacity shall not exceed $1,880,000, and engineering fees for subsequent phases of
the project will be presented to the Brazos River Authority Board of Directors for future
consideration.
Lake Granbury Low Flow Facilities
The Board authorized the General Manager/CEO to execute a contract with Marine Diving
Solutions, LLC for construction services on the Low Flow Facilities at DeCordova Bend Dam for
an amount not to exceed $1,990,750. The Board also authorized the General Manager/CEO to
approve change orders deemed appropriate by the General Manager/CEO, subject to the not to
exceed value.
Interlocal Agreement with Bell County
The Board authorized the General Manager/CEO to enter into an Interlocal Agreement with Bell
County and other local entities to create the Karst Coalition to develop and fund a Regional
Habitat Conservation Plan in Bell and Coryell Counties. The total Brazos River Authority
contribution will not exceed $35,000.
Intent to Reimburse Expenditures from Bond Proceeds
The Board adopted a resolution stating that the Brazos River Authority (the “Issuer”) expects,
from time to time, to pay, or have paid on its behalf, expenditures in connection with the design,
planning, acquisition and construction of various projects prior to the issuance of obligations to
finance such projects; and the Issuer finds, considers, and declares that the reimbursement for
the payment of such expenditures will be appropriate and consistent with the lawful objectives of
the Issuer and, as such, chooses to delegate to the General Manager/CEO of the Issuer the
authority to declare, from time to time, its intention, on behalf of the Issuer, to reimburse itself for
such payments at such time as it issues obligations to finance such projects. Be it further
resolved that the General Manager/CEO of the Issuer be designated the authorized
representative of the Brazos River Authority for purposes of executing and delivering, on behalf
of the Issuer, statements expressing official intent to reimburse costs relating to the various
projects of the Issuer, from time to time, from the proceeds of obligations issued by the Issuer to
finance such projects; and that this resolution shall take effect and be in full force and effect
from and after the date of its adoption, and it is so resolved; and all resolutions of the Board of
Directors of the Issuer in conflict with or inconsistent with this resolution are amended or
repealed to the extent of such conflict or inconsistency.
2022 Schedule of Board Meetings
The Board adopted the following schedule for meetings of the Board of Directors for the
calendar year 2022: January 31, March 28, May 23, July 25, September 26, and November 14.
Election of Board Officers
The Board adopted a resolution electing Director Rick Huber to the position of Assistant
Presiding Officer and Director W. Wintford Taylor, III to the position of Secretary of the Board of
Directors. The officers shall serve for two (2) years or until a successor is selected.
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September 27, 2021
Flow Control Gate Replacement Project
The Board of Directors authorized the General Manager/CEO to negotiate and execute a
contract with Gannett Fleming Inc. to provide engineering services at Morris Sheppard Dam in
an amount not to exceed $1,400,000.
Medical Insurance
The Board authorized the General Manager/CEO to enter into all agreement(s) necessary to
continue the relationship with Blue Cross Blue Shield of Texas to provide the Brazos River
Authority a fully-insured medical plan, at the rates quoted for the 2022 plan year, and within the
financial parameters set-forth in the FY 2022 Budget.
Interlocal Agreement with Texas Parks and Wildlife Department for Invasive Species
The Board authorized the General Manager/CEO to execute a new Interlocal Agreement with
the Texas Parks and Wildlife Department and to provide funding in an amount not to exceed
$50,000, with $10,000 being provided in Fiscal Years 2022, 2023, 2024, 2025, and 2026, for the
public awareness campaign to fight the spread of invasive species in waters of the Brazos River
Basin.
Lake Granger Intake Slope Stabilization
The Board authorized the General Manager/CEO to negotiate and execute a contract with
Gannett Fleming, Inc. for engineering services associated with the evaluation, design, and preconstruction phase services needed to reinforce and stabilize the shoreline and slope adjacent
to the raw water pump station at Granger Lake, East Williamson County, Texas. The fee for
engineering services associated with the evaluation and design phase shall not exceed
$400,000
Agreement with Hillco Partners
The Board authorized the General Manager/CEO to enter into an agreement with Hillco
Partners for legislative consulting services for a two-year period in an amount not to exceed
$370,000.
Changes to Brazos River Authority Bylaws
The Board authorized the following changes to the Brazos River Authority Bylaws:
In Article Two: Board Structure, add the following new section:
'Section 2.06. Grounds for Removal. It is a ground for removal from the Board that a
Director:
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Does not have at the time of taking office the qualifications required by
Special District Local Laws Code, Section 8502.009;
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Does not maintain during service on the Board the qualifications required
by Special District Local Laws Code, Section 8502.009;
- Is ineligible for directorship under Chapter 171, Local Government Code;
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Cannot, because of illness or disability, discharge the Director's duties for
a substantial part of the Director's term; or
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Is absent from more than half of the regularly scheduled Board meetings
that the Director is eligible to attend during a calendar year without an excuse
approved by a majority vote of the Board.
The validity of an action of the Board is not affected by the fact that it is taken when a
ground for removal of a Director exists.
If the General Manager/Chief Executive Officer has knowledge that a potential ground
for removal exists, the General Manager/Chief Executive Officer shall notify the
Presiding Officer of the Board of the potential ground. The Presiding Officer shall then
notify the Governor and the Attorney General that a potential ground for removal exists.
If the potential ground for removal involves the Presiding Officer, the General
Manager/Chief Executive Officer shall notify the next highest ranking Director, who shall
then notify the Governor and the Attorney General that a potential ground for removal
exists.'
In Section 4.02. Election Date, delete the word "October" and replace with the word "last.”
In Article Five: Meetings, add the following new section:
'Section 5.05. Public Comment. At each meeting of the Board of Directors, members of
the public shall be afforded the opportunity to address and provide comments to the
Board of Directors. The Brazos River Authority reserves the right to implement
reasonable rules related to providing public comments, including rules that limit the total
amount of time that a member of the public may address the Board of Directors. The
Board of Directors cannot respond to comments that are not related to items on the
posted agenda.'
Revisions to Operations Policies Manual
The Board authorized that the revisions to the Operations Policies Manual of the Brazos River
Authority be accepted as presented at its September 27, 2021 meeting, to be effective
September 27, 2021.
Determination of Interruptible Water Available for 2022
The Board approved a Safety Factor of 0.25 for use in determining the amounts of Interruptible
Water to make available in calendar year 2022. The Board also authorized the General
Manager/CEO to make up to 78,680 acre-feet of Interruptible Water available in calendar year
2022.
Surplus Personal Property
The Board authorized the General Manager/CEO to dispose of the presented surplus personal
property under the terms and conditions that are in the best interest of the Brazos River
Authority. The Board also authorized the General Manager/CEO in certain instances to continue
to use and/or maintain previously authorized surplus property in a manner that is in the best
interest of the Brazos River Authority until appropriate replacement property is received and
placed in service.
Financial Advisory Services
The Board authorized the General Manager/CEO to negotiate and execute a contract with
Specialized Public Finance, Inc. for financial advisor services for a period of 5 years. It may be
renewed annually by subsequent agreement of the parties for a total not to exceed amount of
$600,000.
Executive Session
The Board authorized the General Manager/CEO to take actions required to acquire interests in
real property for the construction and operation of Trinity Aquifer groundwater facilities and
water transmission pipelines and appurtenances in Williamson County, Texas, in accordance
with the annual budget adopted by the Board of Directors. The Board also authorized and
approved an Amendment to the Fiscal Year 2022 Trinity Groundwater Project Budget as
follows: Increase the Trinity Groundwater Project Budget by $167,000, from its current level of
$500,000 to $667,000.
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July 26, 2021
Clean Rivers Program Contract FY 2022 & 2023
The Board of Directors authorized the General Manager/CEO to enter into a contract with the
Texas Commission on Environmental Quality (TCEQ). As part of the contract, the TCEQ will
provide funding to the Brazos River Authority to perform water quality monitoring services and
other activities under the Texas Clean Rivers Program.
Integrated Water Resource Plan
The Board authorized the General Manager/CEO to negotiate and execute a professional
services agreement with Stantec Consulting Services Inc. to develop Phase I of the Integrated
Water Resource Plan for an amount not to exceed $1,439,754.00.
Clute-Richwood Wastewater Treatment Operations Contract
The Board authorized the General Manager/CEO to execute a one-year extension of the CluteRichwood Regional Sewerage System Agreement to begin on October 1, 2021, and expire on
September 30, 2022.
Surplus
The Board authorized the General Manager/CEO to dispose of the presented surplus personal
property under the terms and conditions that are in the best interest of the Brazos River
Authority. The Board also authorized the General Manager/CEO in certain instances to continue
to use and/or maintain previously authorized surplus property in a manner that is in the best
interest of the Brazos River Authority until appropriate replacement property is received and
placed in service.
East Williamson County Regional Water System (EWCRWS) Expansion Engineering
Services
The Board authorized the General Manager/CEO to negotiate and execute a contract with CDM
Smith, Inc. for engineering services associated with conducting an engineering evaluation,
engineering design, preparation of subsequent bidding and contract documents, and resulting
construction activities, as required, to make improvements and expand components of the East
Williamson County Regional Water System, to integrate the existing groundwater well and to
make recommendations on the construction and use of future groundwater wells. The fee for
engineering services associated with the initial assessment (study/engineering evaluation
phase) shall not exceed $2,697,471, and engineering fees for subsequent phases of the project,
including design, bidding, and construction, will be presented to the Brazos River Authority
Board of Directors for future consideration.
Proposed FY2022 Strategic Plan
The Board approved and adopted the Strategic Plan, including the Mission Statement, Guiding
Principles, Goals, Objectives and Strategies as presented at the July 26, 2021 meeting.
Fiscal Year 2022 Annual Operating Plan (Budget) and Adoption of Budget
The Board approved and adopted the Fiscal Year 2022 Annual Operating Plan and Multi-Year
Capital Improvement Plan (Budget) as presented to the Board at the July 26, 2021 meeting. The
Board authorized the General Manager/CEO to make expenditures and enter into contracts for
expenditures as listed in the Budget, in accordance with the Brazos River Authority's General
Operations Practices, Policy 2.01, Authority And Responsibilities Of The Board Of Directors And
General Manager/Chief Executive Officer.
The Board also authorized the General Manager/CEO to make adjustments in the individual line
item amounts of the Budget provided that the total amount expended does not exceed the total
amount authorized for each operating division.
The Board also adopted the Multi-Year Capital Improvement Plan as presented in the Budget
and approved and adopted a rate of $83.00 per acre-foot of water annually for Fiscal Year 2022,
for both the System Water Rate and the Interruptible Water Rate. The Board adopted a rate of
$58.10 per acre-foot of water annually for Fiscal Year 2022, for the Agricultural Water Rate.
The Board adopted a methodology for quarterly or monthly payments that includes a multiplier
to be applied to the annual payment to allow the Brazos River Authority to recover interest lost
on any unpaid balance plus a service charge for administrative costs, including, but not limited
to, costs involving the billing, accounting and collecting for the quarterly or monthly payments.
The methodology used to determine the multiplier consists of applying the current savings rate
the Brazos River Authority would be earning on the funds if paid in full annually, to the unpaid
balance on a monthly or quarterly schedule, to determine lost interest; and that the Service
Charge shall remain at twenty dollars ($20.00) per invoice to cover additional administrative
costs for billing, accounting and collecting the associated payments. The annual interest rate of
4.0% and a daily interest rate charge of .0109589% (4% ÷ 365), to be applied for quarterly and
monthly payments for Fiscal Year 2022, shall remain the same.
Texas Water Development Board Regional Water Planning Contract
The Board authorized the General Manager/CEO, as administrative agent for the Brazos G
Regional Water Planning Group, to enter into and execute a Regional Water Planning Contract
with the Texas Water Development Board for $338,173 to support the Brazos G Regional Water
Planning Group activities. The Board also authorized the General Manager/CEO, as
administrative agent for the Brazos G Regional Water Planning Group, to negotiate and execute
a professional services agreement for an amount up to $338,173 with Carollo Engineering to
complete tasks identified in the Regional Water Planning Contract Scope of Work.
Fiscal Year 2021 Budget Amendment
The Board approved amendments to the Fiscal Year 2021 Cost Reimbursable Operating
Budget as follows: Increase the Cost Reimbursable FY 2021 Operating Budget and
corresponding Revenues by $600,000, from its current level of $14,685,273 to $15,285,273."
Allens Creek Reservoir
The Board authorized an increase to the contractual not-to-exceed amount for legal services in
relation to Allens Creek Reservoir and Texas House Bill 2846 by $200,000.
Executive Compensation and Evaluation Committee
The Board approved the Executive Compensation and Evaluation Committee's
recommendation that the sustained exemplary performance by the General Manage/CEO
warrants an annual salary increase of 10% of his existing salary and justifies a one-time bonus
of 10% of his existing salary.
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May 24, 2021
Texas County & District Retirement System Plan
The Board of Directors adopted the Texas County and District Retirement System (TCDRS)
plan provisions for Brazos River Authority non-retirees, remain the same for the 2022 plan year;
and that the TCDRS plan provisions for Brazos River Authority retirees remain the same for the
2022 plan year; and that the required TCDRS employer contribution rate will be 9.32% for the
2022 plan year.
Pier Plate Wall Assessment
The Board authorized and approved the General Manager/CEO to enter and execute a contract
amendment with Gannett Fleming Inc. to perform additional engineering and construction
oversight services to meet operational and maintenance objectives at Morris Sheppard Dam in
an amount not to exceed $325,000.
Possum Kingdom Lake CAASLE Project, Phase III
The Board authorized the General Manager/CEO to amend the contract with Gannett Fleming
Inc. to perform Phase III engineering services at Morris Sheppard Dam in an amount not to
exceed $800,000.
Surplus
The Board authorized the General Manager/CEO to dispose of the presented surplus personal
property under the terms and conditions that are in the best interest of the Brazos River
Authority. The Board also authorized the General Manager/CEO in certain instances to continue
to use and/or maintain previously authorized surplus property in a manner that is in the best
interest of the Brazos River Authority until appropriate replacement property is received and
placed in service.
Lake Limestone Fiber Optic Upgrade Project
The Board authorized the General Manager/CEO to negotiate and execute a special
construction agreement with AT&T to install fiber optic cable for an amount not to exceed
$616,000.
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March 29, 2021
Risk-Based Asset Management and Capital Planning Program
The Board of Directors authorized the General Manager/CEO to negotiate and execute a
contract with Carollo Engineers, Inc. to perform consulting services associated with the
development and implementation of the Risk-Based Asset Management and Capital Planning
Program in an amount not to exceed $1,920,000, which may be exercised in part or full, as the
contract includes an optional tasking for implementation services for $658,026. Staff will seek
Board of Director authorization prior to initiating the optional tasking for implementation services.
Gresham-Smith contract
The Board authorized the General Manager/CEO to execute an amendment to the GreshamSmith contract for Feasibility and Needs Assessment for Environmental Operations Facility
authorizing evaluation of two additional scenarios for an amount not to exceed $20,810.
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January 25, 2021
BRA Bylaws
The Board of Directors approved the following changes to the Brazos River Authority Bylaws:
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In Section 5.01. Regular Meeting Dates, delete the first sentence in its entirety and
replace it with the following:
‘The Board of Directors shall hold a minimum of four meetings per annum. The initial
meeting each year shall be held on the last Monday of the month of January, at which
time, the Board of Directors shall adopt a schedule of meetings for the remainder of
the year.’
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In Section 5.03. Place of Board Meetings, add the following sentence to the end of this
section:
‘Additionally, meetings may be conducted by videoconference upon authorization by
the Presiding Officer or, in that person’s absence, the Assistant Presiding Officer, so
long as such meetings are held in compliance with the Texas Open Meetings Act.’
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In Section 8.02. Meetings and Location, add the following sentence to the end of this
section:
‘Additionally, meetings may be held by videoconference upon authorization by the
Presiding Officer of the Committee or, in that person’s absence, by the Assistant
Presiding Officer of the Committee, so long as such meetings are held in compliance
with the Texas Open Meetings Act and any other applicable laws.’
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In Section 8.03. Quorum for Committee Meetings, add the word ‘voting’ immediately
before the word ‘members’ in two places in the first paragraph. Delete the phrase
‘including Officers’ in the first paragraph.
Revised Board Schedule
The Board of Directors adopted the following schedule for meetings for the remainder of
Calendar Year 2021: January 25, March 29, May 24, July 26, September 27, and November 15.
Property Master Plan
The Board of Directors authorized the General Manager/CEO to negotiate and execute a
contract with Halff Associates to perform consulting services for Phase I of the Property Master
Plan in an amount not to exceed $387,698.30.
2-Tier Contracts
The Board ratified the 2021 two-tier rates of $27.98 per acre-foot for Election Use Water and
$13.99 per acre-foot for Option Use Water as adjusted in accordance with the formula stated in
the existing Replacement Water Supply Agreements.
Brazos River Authority Investment Policy
The Board reviewed and adopted the Brazos River Authority Investment Policy, including the
Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources as
presented to the Board of Directors of the Brazos River Authority on January 25, 2021.
Fiscal Year Ended 2020 Comprehensive Annual Financial Report
The Board accepted the Brazos River Authority’s Comprehensive Annual Financial Report for
Fiscal Year ended 2020 and approved its filing with the Texas Commission on Environmental
Quality. The Board designated the Chief Financial Officer to file the report and the annual filing
of the affidavit with the Texas Commission on Environmental Quality Executive Director.
Fiscal Year 2021 Budget Amendment
The Board authorized and approved amendments to the Fiscal Year 2021 Cost Reimbursable
Operating Budget as follows: Increase the Cost Reimbursable FY 2021 Operating Budget and
corresponding Revenues by $456,000, from its current level of $14,229,273 to $14,685,273.
Lower Brazos Regional Flood Planning Group Sponsorship
The Board authorized the General Manager/CEO to accept the administrative sponsor
designation for the Lower Brazos Regional Flood Planning Group and fulfill sponsor
responsibilities as outlined in 31 Texas Administrative Code 361 and 362. The Board authorized
the General Manager/CEO to enter into and execute a Regional Flood Planning Contract with
the Texas Water Development Board to support Lower Brazos Regional Flood Planning Group
activities. The Board also authorized the General Manager/CEO to negotiate and execute a
professional services agreement for an amount up to $1,485,500 with a Technical Consultant on
behalf of the Lower Brazos Regional Flood Planning Group in order to prepare the initial Lower
Brazos Regional Flood Plan. And the Board authorized and approved amendments to the Fiscal
Year 2021 Water Supply Operating Budget to support the Lower Brazos Regional Flood
Planning Group activities as follows: Increase the FY 2021 Water Supply Grant Revenue budget
by $730,000, from its current level of $648,594 to $1,378,594 and increase the corresponding
Federal Reservoirs Professional Services expense budget by $730,000 from $960,868 to
$1,690,868.
2-Slip Boathouse at Lake Granbury Trade-in
The Board authorized the General Manager/CEO to allow trade-in of the 2-Slip Boathouse at
Lake Granbury under the terms and conditions that are in the best interest of the Brazos River
Authority. The Board also authorized the General Manager/CEO in certain instances to continue
to use and/or maintain previously authorized trade-in property in a manner that is in the best
interest of the Brazos River Authority until appropriate replacement property is received and
placed in service.
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