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Board Of Directors Actions

2022

July 25, 2022
Lake Limestone Tainter Gate Budget Amendment

The Board of Directors approved an Amendment to the Fiscal Year 2022 Lake Limestone Tainter Gate Replacement and Improvement Project Budget to increase the budget by $2,055,000, from its current level of $4,652,000 to $6,707,000.

2022 Clute-Richwood Contract

The Board authorized the General Manager/CEO to execute a new five-year agreement with the Cities of Clute and Richwood for the continued operation and maintenance of the Clute-Richwood Regional Sewerage System by the Brazos River Authority with a term beginning on October 1, 2022, and ending on September 30, 2027.

Fiscal Year 2023 Annual Operating Plan (Budget) Workshop and Adoption of Budget

The Board adopted the Fiscal Year 2023 Annual Operating Plan and Multi-Year Capital Improvement Plan (Budget) as presented to the Board at the July 25, 2022. Included were the following provisions:

  • that the General Manager/CEO is hereby authorized to make expenditures and enter into contracts for expenditures as listed in the Budget, in accordance with the Brazos River Authority’s General Operations Practices, Policy 2.01, Authority and Responsibilities Of The Board Of Directors And General Manager/Chief Executive Officer;
  • that the General Manager/CEO is hereby authorized to make adjustments in the individual line item amounts of the Budget provided that the total amount expended shall not exceed the total amount authorized for each operating division as presented during the meeting.
  • The Board also adopted the Multi-Year Capital Improvement Plan as presented in the Budget;
  • adopted a rate of $88.00 per acre-foot of water annually for Fiscal Year 2023, for both the System Water Rate and the Interruptible Water Rate;
  • adopted a rate of $61.60 per acre-foot of water annually for Fiscal Year 2023, for the Agricultural Water Rate;
  • adopted a methodology for Quarterly Payments or Monthly Payments to include a multiplier to be applied to the annual payment to allow the Brazos River Authority to recover interest lost on any unpaid balance plus a Service Charge for administrative costs, including, but not limited to, costs involving the billing, accounting and collecting for the quarterly or monthly payments.
  • that the methodology used to determine the multiplier consists of applying the current savings rate the Brazos River Authority would be earning on the funds if paid in full annually, to the unpaid balance on a monthly or quarterly schedule, to determine lost interest; and
  • that the Service Charge shall remain at twenty dollars ($20.00) per invoice to cover additional administrative costs for billing, accounting and collecting the associated payments. The annual interest rate of 4.0% and a daily interest rate charge of .0109589% (4% ÷ 365) to be applied for quarterly and monthly payments for Fiscal Year 2023 shall remain the same.
Surplus Personal Property

The Board authorized the General Manager/CEO to dispose of the surplus personal property as presented in the meeting under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO, in certain instances, to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority, until appropriate replacement property is received and placed in service.

Proposed Fiscal Year 2023 Strategic Plan

The Board approved and adopted the Strategic Plan, including the Mission Statement, Vision Statement, Guiding Principles, Goals, Objectives and Strategies as presented at the July 25, 2022 meeting.

Executive Session

The Board approved an annual salary increase of 12 percent of the General Manager/CEO’s existing salary and justified a one-time merit bonus of ten percent of his existing salary.

To view the complete video minutes of this meeting, go here.

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May 23, 2022
Texas County & District Retirement System Plan

The Board of Directors of the Brazos River Authority authorized the Texas County and District Retirement System (TCDRS) plan provisions for Brazos River Authority non-retirees remain the same for the 2023 plan year. The Board also agreed the TCDRS plan provisions for Brazos River Authority retirees remain the same for the 2023 plan year and that the required TCDRS employer contribution rate will be 8.83% for the 2023 plan year.

Revisions to Regulations of Brazos River Authority Lakes and Associated Lands

The Board approved and adopted the revisions to the Regulations of Brazos River Authority Lakes and Associated Lands as presented at its May 23, 2022 meeting, to become effective in accordance with Texas Water Code, Chapter 51, Sections 51.127 – 130.

Renewal Microsoft Enterprise Agreement

The Board authorized the General Manager/CEO to execute a contract with Microsoft for a software enterprise agreement for a term of three years and a not-to-exceed cost of $1 million.

Interim Operations Assistance for City of Pearland Wastewater Treatment

The Board authorized the General Manager/CEO to execute an interim operations agreement to temporarily assist the City of Pearland with operation of its wastewater treatment plants.

To view the complete video minutes of this meeting, go here.

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March 28, 2022
Texas Department of Public Safety Memorandum of Understanding

The Board of Directors of the Brazos River Authority authorized the General Manager/CEO to enter a Memorandum of Understanding with the Texas Department of Public Safety for use of the Department of Public Safety’s multiband radio communication frequencies.

Posting Proposed Revisions to Regulations of Brazos River Authority Lakes and Associated Lands for Public Comment

The Board approved that the revisions to the Regulations of Brazos River Authority Lakes and Associated Lands, as presented at its March 28, 2022 meeting, be posted for public comment for a period of 30 calendar days. Upon conclusion of the public comment period, BRA staff shall review and consider any comments received, make any revisions staff determines necessary and bring the final proposed revisions to the Board of Directors for consideration and approval. Beginning upon the adoption of this resolution, the Brazos River Authority shall not consider any new commercial on-water facility permits or amendments/modifications/ revisions to existing commercial on-water facility permits until such time as revisions to the Regulations of Brazos River Authority Lakes and Associated Lands are adopted by the Board of Directors and become effective.

Lake Limestone Tainter Gate Project Contract

The Board authorized the General Manager/CEO to execute a contract with McMillen Jacobs Associates for construction services required to complete the Sterling C. Robertson Dam Tainter Gate Replacement and Improvements Project for an amount not to exceed $19,476,000.00. The Board also authorized the General Manager/CEO to approve Change Orders as deemed appropriate by the General Manager/CEO, subject to the aforementioned not to exceed value. The Board, in exchange for a salvage credit of $20,175.00, authorized the disposition and salvage of the following items, which are no longer necessary to the business of the Brazos River Authority and will be removed from the dam as part of the contract for the project: the five Existing Spillway Tainter Gates, Trunnion Yokes, and Trunnion Yoke Grout Pads; the five Existing Wire Rope Hoists and Appurtenances; and the Existing Railing System.

Concrete Assessment and Service Life Evaluation

The Board authorized the General Manager/CEO to execute Amendment Number 1 to the professional services contract with Gannett Fleming Inc. for Phase III of the Comprehensive Assessment and Service Life Extension project, increasing the total not to exceed amount by $60,000.

Revisions to the Operations Policies Manual

The Board approved that the revisions to the Operations Policies Manual of the Brazos River Authority be accepted as presented at its March 28, 2022 meeting, to be effective March 28, 2022.

Surplus Personal Property

The Board authorized the General Manager/CEO to dispose of the surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority that was presented in the March 28, 2022 meeting.

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January 31, 2022
Lower Brazos Regional Flood Planning Group Contract Amendments

The Board of Directors authorized the General Manager/CEO to execute appropriate amendments to the Regional Flood Planning Contract with the Texas Water Development Board in order to support Lower Brazos Regional Flood Planning Group activities. The Board also authorized the General Manager/CEO to amend the current professional services agreement to increase the total amount by $714,000 to $2,199,500 with Halff Associates, Inc. on behalf of the Lower Brazos Regional Flood Planning Group to support activities within the first cycle of regional flood planning. The Board also authorized and approved amendments to the Fiscal Year 2022 Water Supply Operating Budget to support the Lower Brazos Regional Flood Planning Group activities as follows: Increase the FY 2022 Water Supply Grant Revenue budget by $455,000, from its current level of $1,391,469 to $1,846,469 and increase the corresponding Federal Reservoirs Professional Services expense budget by $455,000 from $1,763,868 to $2,218,868.

Lake Granbury Reinforced Concrete Components CIP Budget Amendment

The Board of Directors authorized the General Manager/CEO to execute a Fiscal Year 2022 Budget Adjustment of $130,000 to the Lake Granbury Reinforced Concrete Components Capital Improvement Project increasing the FY 2022 budget for this project to $690,000.

Contract for Design & Construction Phase Services for Environmental Lab

The Board of Directors authorized the General Manager/CEO to negotiate and enter into a contract with Gresham-Smith, an architectural and engineering firm, for design services, bid phase services, construction contract administration, construction phase engineering, and resident project representative services of the Environmental Services Laboratory and equipment storage building in an amount not to exceed $1,494,343.

Retirement Committee Membership

The Board ratified Presiding Officer Flores’s appointment of the following individuals to serve as members of the Retirement Committee: Jen Henderson, Chair; Ford Taylor, Vice Chair; Christine Giese; Royce Lesley; and John Henry Luton. The appointed members of the Retirement Committee shall serve on the Committee until a successor is appointed.

Fiscal Year Ended 2021 Annual Comprehensive Financial Report

The Board accepted the Brazos River Authority’s Annual Comprehensive Financial Report for Fiscal Year ended 2021 and approved its filing with the Texas Commission on Environmental Quality. The Board designated the Chief Financial Officer to file the report and the annual filing of the affidavit with the Executive Director of the Texas Commission on Environmental Quality.

BRA Investment Policy

The Board reviewed and adopted the Brazos River Authority Investment Policy, including the Investment Strategy Statement, Approed Broker/Dealer List and Approved Training Sources as presented to the Board at the meeting.

Ratification of the 2022 Rates for the Replacement Water Supply Agreements

The Board ratified the 2022 rates of $28.95 per acre-foot for Election Use Water and $14.47 per acre-foot for Option Use Water as adjusted in accordance with the formula stated in the existing Replacement Water Supply Agreements.

Surplus Personal Property

The Board authorized the General Manager/CEO to dispose of the presented surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority.

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2021

November 15, 2021
Williamson County Regional Raw Water Line Inspection

The Board of Directors authorized the General Manager/CEO to negotiate and execute a contract with CDM Smith, Inc. for engineering services associated with conducting a condition assessment of the Williamson County Regional Raw Water Line. The inspection process will include the intake structure, pump station, and water line and recommendations for expanding the pumping capacity at the intake structure. The Board also authorized the fee for engineering services associated with the condition assessment and recommendations for expanded pumping capacity shall not exceed $1,880,000, and engineering fees for subsequent phases of the project will be presented to the Brazos River Authority Board of Directors for future consideration.

Lake Granbury Low Flow Facilities

The Board authorized the General Manager/CEO to execute a contract with Marine Diving Solutions, LLC for construction services on the Low Flow Facilities at DeCordova Bend Dam for an amount not to exceed $1,990,750. The Board also authorized the General Manager/CEO to approve change orders deemed appropriate by the General Manager/CEO, subject to the not to exceed value.

Interlocal Agreement with Bell County

The Board authorized the General Manager/CEO to enter into an Interlocal Agreement with Bell County and other local entities to create the Karst Coalition to develop and fund a Regional Habitat Conservation Plan in Bell and Coryell Counties. The total Brazos River Authority contribution will not exceed $35,000.

Intent to Reimburse Expenditures from Bond Proceeds

The Board adopted a resolution stating that the Brazos River Authority (the “Issuer”) expects, from time to time, to pay, or have paid on its behalf, expenditures in connection with the design, planning, acquisition and construction of various projects prior to the issuance of obligations to finance such projects; and the Issuer finds, considers, and declares that the reimbursement for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the Issuer and, as such, chooses to delegate to the General Manager/CEO of the Issuer the authority to declare, from time to time, its intention, on behalf of the Issuer, to reimburse itself for such payments at such time as it issues obligations to finance such projects. Be it further resolved that the General Manager/CEO of the Issuer be designated the authorized representative of the Brazos River Authority for purposes of executing and delivering, on behalf of the Issuer, statements expressing official intent to reimburse costs relating to the various projects of the Issuer, from time to time, from the proceeds of obligations issued by the Issuer to finance such projects; and that this resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all resolutions of the Board of Directors of the Issuer in conflict with or inconsistent with this resolution are amended or repealed to the extent of such conflict or inconsistency.

2022 Schedule of Board Meetings

The Board adopted the following schedule for meetings of the Board of Directors for the calendar year 2022: January 31, March 28, May 23, July 25, September 26, and November 14.

Election of Board Officers

The Board adopted a resolution electing Director Rick Huber to the position of Assistant Presiding Officer and Director W. Wintford Taylor, III to the position of Secretary of the Board of Directors. The officers shall serve for two (2) years or until a successor is selected.

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September 27, 2021
Flow Control Gate Replacement Project

The Board of Directors authorized the General Manager/CEO to negotiate and execute a contract with Gannett Fleming Inc. to provide engineering services at Morris Sheppard Dam in an amount not to exceed $1,400,000.

Medical Insurance

The Board authorized the General Manager/CEO to enter into all agreement(s) necessary to continue the relationship with Blue Cross Blue Shield of Texas to provide the Brazos River Authority a fully-insured medical plan, at the rates quoted for the 2022 plan year, and within the financial parameters set-forth in the FY 2022 Budget.

Interlocal Agreement with Texas Parks and Wildlife Department for Invasive Species

The Board authorized the General Manager/CEO to execute a new Interlocal Agreement with the Texas Parks and Wildlife Department and to provide funding in an amount not to exceed $50,000, with $10,000 being provided in Fiscal Years 2022, 2023, 2024, 2025, and 2026, for the public awareness campaign to fight the spread of invasive species in waters of the Brazos River Basin.

Lake Granger Intake Slope Stabilization

The Board authorized the General Manager/CEO to negotiate and execute a contract with Gannett Fleming, Inc. for engineering services associated with the evaluation, design, and preconstruction phase services needed to reinforce and stabilize the shoreline and slope adjacent to the raw water pump station at Granger Lake, East Williamson County, Texas. The fee for engineering services associated with the evaluation and design phase shall not exceed $400,000

Agreement with Hillco Partners

The Board authorized the General Manager/CEO to enter into an agreement with Hillco Partners for legislative consulting services for a two-year period in an amount not to exceed $370,000.

Changes to Brazos River Authority Bylaws

The Board authorized the following changes to the Brazos River Authority Bylaws:

In Article Two: Board Structure, add the following new section:

'Section 2.06. Grounds for Removal. It is a ground for removal from the Board that a Director:

  1. Does not have at the time of taking office the qualifications required by Special District Local Laws Code, Section 8502.009;
  2. Does not maintain during service on the Board the qualifications required by Special District Local Laws Code, Section 8502.009;
  3. Is ineligible for directorship under Chapter 171, Local Government Code;
  4. Cannot, because of illness or disability, discharge the Director's duties for a substantial part of the Director's term; or
  5. Is absent from more than half of the regularly scheduled Board meetings that the Director is eligible to attend during a calendar year without an excuse approved by a majority vote of the Board.

The validity of an action of the Board is not affected by the fact that it is taken when a ground for removal of a Director exists.

If the General Manager/Chief Executive Officer has knowledge that a potential ground for removal exists, the General Manager/Chief Executive Officer shall notify the Presiding Officer of the Board of the potential ground. The Presiding Officer shall then notify the Governor and the Attorney General that a potential ground for removal exists. If the potential ground for removal involves the Presiding Officer, the General Manager/Chief Executive Officer shall notify the next highest ranking Director, who shall then notify the Governor and the Attorney General that a potential ground for removal exists.'

In Section 4.02. Election Date, delete the word "October" and replace with the word "last.”

In Article Five: Meetings, add the following new section:

'Section 5.05. Public Comment. At each meeting of the Board of Directors, members of the public shall be afforded the opportunity to address and provide comments to the Board of Directors. The Brazos River Authority reserves the right to implement reasonable rules related to providing public comments, including rules that limit the total amount of time that a member of the public may address the Board of Directors. The Board of Directors cannot respond to comments that are not related to items on the posted agenda.'

Revisions to Operations Policies Manual

The Board authorized that the revisions to the Operations Policies Manual of the Brazos River Authority be accepted as presented at its September 27, 2021 meeting, to be effective September 27, 2021.

Determination of Interruptible Water Available for 2022

The Board approved a Safety Factor of 0.25 for use in determining the amounts of Interruptible Water to make available in calendar year 2022. The Board also authorized the General Manager/CEO to make up to 78,680 acre-feet of Interruptible Water available in calendar year 2022.

Surplus Personal Property

The Board authorized the General Manager/CEO to dispose of the presented surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority until appropriate replacement property is received and placed in service.

Financial Advisory Services

The Board authorized the General Manager/CEO to negotiate and execute a contract with Specialized Public Finance, Inc. for financial advisor services for a period of 5 years. It may be renewed annually by subsequent agreement of the parties for a total not to exceed amount of $600,000.

Executive Session

The Board authorized the General Manager/CEO to take actions required to acquire interests in real property for the construction and operation of Trinity Aquifer groundwater facilities and water transmission pipelines and appurtenances in Williamson County, Texas, in accordance with the annual budget adopted by the Board of Directors. The Board also authorized and approved an Amendment to the Fiscal Year 2022 Trinity Groundwater Project Budget as follows: Increase the Trinity Groundwater Project Budget by $167,000, from its current level of $500,000 to $667,000.

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July 26, 2021
Clean Rivers Program Contract FY 2022 & 2023

The Board of Directors authorized the General Manager/CEO to enter into a contract with the Texas Commission on Environmental Quality (TCEQ). As part of the contract, the TCEQ will provide funding to the Brazos River Authority to perform water quality monitoring services and other activities under the Texas Clean Rivers Program.

Integrated Water Resource Plan

The Board authorized the General Manager/CEO to negotiate and execute a professional services agreement with Stantec Consulting Services Inc. to develop Phase I of the Integrated Water Resource Plan for an amount not to exceed $1,439,754.00.

Clute-Richwood Wastewater Treatment Operations Contract

The Board authorized the General Manager/CEO to execute a one-year extension of the CluteRichwood Regional Sewerage System Agreement to begin on October 1, 2021, and expire on September 30, 2022.

Surplus

The Board authorized the General Manager/CEO to dispose of the presented surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority until appropriate replacement property is received and placed in service.

East Williamson County Regional Water System (EWCRWS) Expansion Engineering Services

The Board authorized the General Manager/CEO to negotiate and execute a contract with CDM Smith, Inc. for engineering services associated with conducting an engineering evaluation, engineering design, preparation of subsequent bidding and contract documents, and resulting construction activities, as required, to make improvements and expand components of the East Williamson County Regional Water System, to integrate the existing groundwater well and to make recommendations on the construction and use of future groundwater wells. The fee for engineering services associated with the initial assessment (study/engineering evaluation phase) shall not exceed $2,697,471, and engineering fees for subsequent phases of the project, including design, bidding, and construction, will be presented to the Brazos River Authority Board of Directors for future consideration.

Proposed FY2022 Strategic Plan

The Board approved and adopted the Strategic Plan, including the Mission Statement, Guiding Principles, Goals, Objectives and Strategies as presented at the July 26, 2021 meeting.

Fiscal Year 2022 Annual Operating Plan (Budget) and Adoption of Budget

The Board approved and adopted the Fiscal Year 2022 Annual Operating Plan and Multi-Year Capital Improvement Plan (Budget) as presented to the Board at the July 26, 2021 meeting. The Board authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the Budget, in accordance with the Brazos River Authority's General Operations Practices, Policy 2.01, Authority And Responsibilities Of The Board Of Directors And General Manager/Chief Executive Officer.

The Board also authorized the General Manager/CEO to make adjustments in the individual line item amounts of the Budget provided that the total amount expended does not exceed the total amount authorized for each operating division.

The Board also adopted the Multi-Year Capital Improvement Plan as presented in the Budget and approved and adopted a rate of $83.00 per acre-foot of water annually for Fiscal Year 2022, for both the System Water Rate and the Interruptible Water Rate. The Board adopted a rate of $58.10 per acre-foot of water annually for Fiscal Year 2022, for the Agricultural Water Rate.

The Board adopted a methodology for quarterly or monthly payments that includes a multiplier to be applied to the annual payment to allow the Brazos River Authority to recover interest lost on any unpaid balance plus a service charge for administrative costs, including, but not limited to, costs involving the billing, accounting and collecting for the quarterly or monthly payments. The methodology used to determine the multiplier consists of applying the current savings rate the Brazos River Authority would be earning on the funds if paid in full annually, to the unpaid balance on a monthly or quarterly schedule, to determine lost interest; and that the Service Charge shall remain at twenty dollars ($20.00) per invoice to cover additional administrative costs for billing, accounting and collecting the associated payments. The annual interest rate of 4.0% and a daily interest rate charge of .0109589% (4% ÷ 365), to be applied for quarterly and monthly payments for Fiscal Year 2022, shall remain the same.

Texas Water Development Board Regional Water Planning Contract

The Board authorized the General Manager/CEO, as administrative agent for the Brazos G Regional Water Planning Group, to enter into and execute a Regional Water Planning Contract with the Texas Water Development Board for $338,173 to support the Brazos G Regional Water Planning Group activities. The Board also authorized the General Manager/CEO, as administrative agent for the Brazos G Regional Water Planning Group, to negotiate and execute a professional services agreement for an amount up to $338,173 with Carollo Engineering to complete tasks identified in the Regional Water Planning Contract Scope of Work.

Fiscal Year 2021 Budget Amendment

The Board approved amendments to the Fiscal Year 2021 Cost Reimbursable Operating Budget as follows: Increase the Cost Reimbursable FY 2021 Operating Budget and corresponding Revenues by $600,000, from its current level of $14,685,273 to $15,285,273."

Allens Creek Reservoir

The Board authorized an increase to the contractual not-to-exceed amount for legal services in relation to Allens Creek Reservoir and Texas House Bill 2846 by $200,000.

Executive Compensation and Evaluation Committee

The Board approved the Executive Compensation and Evaluation Committee's recommendation that the sustained exemplary performance by the General Manage/CEO warrants an annual salary increase of 10% of his existing salary and justifies a one-time bonus of 10% of his existing salary.

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May 24, 2021
Texas County & District Retirement System Plan

The Board of Directors adopted the Texas County and District Retirement System (TCDRS) plan provisions for Brazos River Authority non-retirees, remain the same for the 2022 plan year; and that the TCDRS plan provisions for Brazos River Authority retirees remain the same for the 2022 plan year; and that the required TCDRS employer contribution rate will be 9.32% for the 2022 plan year.

Pier Plate Wall Assessment

The Board authorized and approved the General Manager/CEO to enter and execute a contract amendment with Gannett Fleming Inc. to perform additional engineering and construction oversight services to meet operational and maintenance objectives at Morris Sheppard Dam in an amount not to exceed $325,000.

Possum Kingdom Lake CAASLE Project, Phase III

The Board authorized the General Manager/CEO to amend the contract with Gannett Fleming Inc. to perform Phase III engineering services at Morris Sheppard Dam in an amount not to exceed $800,000.

Surplus

The Board authorized the General Manager/CEO to dispose of the presented surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority until appropriate replacement property is received and placed in service.

Lake Limestone Fiber Optic Upgrade Project

The Board authorized the General Manager/CEO to negotiate and execute a special construction agreement with AT&T to install fiber optic cable for an amount not to exceed $616,000.

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March 29, 2021
Risk-Based Asset Management and Capital Planning Program

The Board of Directors authorized the General Manager/CEO to negotiate and execute a contract with Carollo Engineers, Inc. to perform consulting services associated with the development and implementation of the Risk-Based Asset Management and Capital Planning Program in an amount not to exceed $1,920,000, which may be exercised in part or full, as the contract includes an optional tasking for implementation services for $658,026. Staff will seek Board of Director authorization prior to initiating the optional tasking for implementation services.

Gresham-Smith contract

The Board authorized the General Manager/CEO to execute an amendment to the GreshamSmith contract for Feasibility and Needs Assessment for Environmental Operations Facility authorizing evaluation of two additional scenarios for an amount not to exceed $20,810.

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January 25, 2021
BRA Bylaws

The Board of Directors approved the following changes to the Brazos River Authority Bylaws:

  • In Section 5.01. Regular Meeting Dates, delete the first sentence in its entirety and replace it with the following:
    ‘The Board of Directors shall hold a minimum of four meetings per annum. The initial meeting each year shall be held on the last Monday of the month of January, at which time, the Board of Directors shall adopt a schedule of meetings for the remainder of the year.’
  • In Section 5.03. Place of Board Meetings, add the following sentence to the end of this section:
    ‘Additionally, meetings may be conducted by videoconference upon authorization by the Presiding Officer or, in that person’s absence, the Assistant Presiding Officer, so long as such meetings are held in compliance with the Texas Open Meetings Act.’
  • In Section 8.02. Meetings and Location, add the following sentence to the end of this section:
    ‘Additionally, meetings may be held by videoconference upon authorization by the Presiding Officer of the Committee or, in that person’s absence, by the Assistant Presiding Officer of the Committee, so long as such meetings are held in compliance with the Texas Open Meetings Act and any other applicable laws.’
  • In Section 8.03. Quorum for Committee Meetings, add the word ‘voting’ immediately before the word ‘members’ in two places in the first paragraph. Delete the phrase ‘including Officers’ in the first paragraph.
Revised Board Schedule

The Board of Directors adopted the following schedule for meetings for the remainder of Calendar Year 2021: January 25, March 29, May 24, July 26, September 27, and November 15.

Property Master Plan

The Board of Directors authorized the General Manager/CEO to negotiate and execute a contract with Halff Associates to perform consulting services for Phase I of the Property Master Plan in an amount not to exceed $387,698.30.

2-Tier Contracts

The Board ratified the 2021 two-tier rates of $27.98 per acre-foot for Election Use Water and $13.99 per acre-foot for Option Use Water as adjusted in accordance with the formula stated in the existing Replacement Water Supply Agreements.

Brazos River Authority Investment Policy

The Board reviewed and adopted the Brazos River Authority Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources as presented to the Board of Directors of the Brazos River Authority on January 25, 2021.

Fiscal Year Ended 2020 Comprehensive Annual Financial Report

The Board accepted the Brazos River Authority’s Comprehensive Annual Financial Report for Fiscal Year ended 2020 and approved its filing with the Texas Commission on Environmental Quality. The Board designated the Chief Financial Officer to file the report and the annual filing of the affidavit with the Texas Commission on Environmental Quality Executive Director.

Fiscal Year 2021 Budget Amendment

The Board authorized and approved amendments to the Fiscal Year 2021 Cost Reimbursable Operating Budget as follows: Increase the Cost Reimbursable FY 2021 Operating Budget and corresponding Revenues by $456,000, from its current level of $14,229,273 to $14,685,273.

Lower Brazos Regional Flood Planning Group Sponsorship

The Board authorized the General Manager/CEO to accept the administrative sponsor designation for the Lower Brazos Regional Flood Planning Group and fulfill sponsor responsibilities as outlined in 31 Texas Administrative Code 361 and 362. The Board authorized the General Manager/CEO to enter into and execute a Regional Flood Planning Contract with the Texas Water Development Board to support Lower Brazos Regional Flood Planning Group activities. The Board also authorized the General Manager/CEO to negotiate and execute a professional services agreement for an amount up to $1,485,500 with a Technical Consultant on behalf of the Lower Brazos Regional Flood Planning Group in order to prepare the initial Lower Brazos Regional Flood Plan. And the Board authorized and approved amendments to the Fiscal Year 2021 Water Supply Operating Budget to support the Lower Brazos Regional Flood Planning Group activities as follows: Increase the FY 2021 Water Supply Grant Revenue budget by $730,000, from its current level of $648,594 to $1,378,594 and increase the corresponding Federal Reservoirs Professional Services expense budget by $730,000 from $960,868 to $1,690,868.

2-Slip Boathouse at Lake Granbury Trade-in

The Board authorized the General Manager/CEO to allow trade-in of the 2-Slip Boathouse at Lake Granbury under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized trade-in property in a manner that is in the best interest of the Brazos River Authority until appropriate replacement property is received and placed in service.

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2020

October 26, 2020
Amendments to the Personnel Policies

The Board of Directors approved the revisions to the Human Resources Policy Manual, as presented at its October 26, 2020 meeting, to be effective November 1, 2020.

Medical Insurance

The Board of Directors authorized the General Manager/CEO to enter into all agreement(s) necessary to continue the relationship with Blue Cross/Blue Shield of Texas to provide the Brazos River Authority a fully-insured medical plan at the rates quoted for the 2021 plan year and within the financial parameters set-forth in the FY 2021 Budget.

Interruptible Water Available for 2021

The Board of Directors approved a Safety Factor of 0.25 for use in determining the amounts of Interruptible Water to make available in calendar year 2021. The Board also authorized the General Manager/CEO to make up to 76,181 acre-feet of Interruptible Water available in calendar year 2021.

Authorization of Professional Services Agreement for Sterling C. Robertson Dam Hydrostatic Relief System Assessment

The Board authorized the General Manager/CEO to negotiate and execute a contract with Stantec Consulting Services for engineering services associated with the assessment, subsequent design and bidding, and resulting construction activities, as required, to maintain and extend the service life of the Lake Limestone Sterling C. Robertson Dam hydrostatic pressure relief systems. The Board also approved that the fee for engineering services associated with the initial assessment (Phase I) shall not exceed $860,000, and engineering fees for subsequent phases of the project, including design, bidding, and construction will be presented to the Brazos River Authority Board of Directors for future consideration.

Possum Kingdom Lake Spillway Pump and Piping

The Board authorized the General Manager/CEO to negotiate and execute a contract with KCI Technologies, Inc. to provide engineering services for the Possum Kingdom Lake Spillway Pump and Piping Project in an amount not to exceed $762,000. The Board also authorized the General Manager/CEO to execute an Interlocal Agreement with the Texas Parks and Wildlife Department to facilitate this project.

Lake Granbury Reinforced Concrete Components

The Board authorized the General Manager/CEO to negotiate and execute a contract with Walter P. Moore to perform engineering services for the Reinforced Concrete Component Project at DeCordova Bend Dam in an amount not to exceed $735,000.

Designation of Records Management Officer

The Board authorized the designation of Susan Trammell as Records Management Officer for the Brazos River Authority. Notification of this designation will be communicated in writing to the State Library, in accordance with the applicable provision of Chapter 203, Local Government Code.

Aqua Strategies Phase II Contract to Support the System Operation Permit

The Board authorized the General Manager/CEO to execute an amendment(s) authorizing Phase Two of the Aqua Strategies, Inc. contract for Support for Environmental Flow Initiatives Related to the System Operation Permit and Water Management Plan.

Texas Parks and Wildlife Department Interlocal Agreement for Reservoir Fisheries Projects

The Board authorized the General Manager/CEO to execute an Interlocal Agreement with the Texas Parks and Wildlife Department to perform fisheries habitat improvement on Brazos River Authority System reservoirs.

Administration and Audit Committee Selection of Investment Advisor

The Board authorized the General Manager/CEO to negotiate and execute a contract for investment advisory services in the best interest of the Brazos River Authority with Valley View Consulting, LLC, for a two-year period with the option of two extensions for a total of six years. In the event staff is unable to successfully negotiate a contract with Valley View Consulting, LLC, the Board of Directors authorized staff to negotiate a contract with Patterson & Associates, LP. In the event staff is unable to successfully negotiate a contract with Patterson & Associates, LP, the Board of Directors authorized staff to negotiate a contract with Hilltop Securities Asset Management, LLC.

Electronic Solicitation Submissions

The Board approved the acceptance of electronic submissions of solicitation submittals, pursuant to the authority granted by Chapter 49 of the Texas Government Code.

Contract Renewal with Depository Bank Wells Fargo

The Board designated Wells Fargo Bank, NA as a depository for the Brazos River Authority and authorized the General Manager/CEO to renew the contract with Wells Fargo Bank, NA for banking services for a period of two years with options to extend for two additional two-year terms, with the contract containing such terms and conditions as the General Manager/CEO shall determine to be in the best interest of the Brazos River Authority.

Seal Analytical AQ2 Discrete Analyzer Trade-In

The Board authorized the General Manager/CEO to pursue a trade-in of the Seal Analytical AQ2 Discrete Analyzer under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO, in certain instances, to continue to use and/or maintain previously approved trade-in property in a manner that is in the best interest of the Brazos River Authority until appropriate replacement property is received and placed in service.

Purchase, Exchange, Lease, or Value of Real Property in Grimes County

The Board authorized the General Manager/CEO to negotiate and execute a non-binding letter of intent for the acquisition of real property in Grimes County. The Board also directed the General Manager/CEO to report back to the Board of Directors for approval prior to the execution of a purchase contract for such real property.

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July 27, 2020
Texas County and District Retirement System Retirement Plan

The Board authorized the Texas County and District Retirement System (TCDRS) plan provisions for both Brazos River Authority retirees and non-retirees remain the same for the 2021 plan year. The Board also approved the required TCDRS employer contribution rate will be 7.57 percent for the 2021 plan year.

Fiscal Year 2021 Budget

The Board adopted the Fiscal Year 2021 Annual Operating Plan and Multi-Year Capital Improvement Plan (Budget) as presented to the Board at the July 27, 2020. The Board authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the Budget, in accordance with the Brazos River Authority’s General Operations Practices, Policy 2.01.

The Board also authorized the General Manager/CEO to make adjustments in the individual line item amounts of the Budget, provided that the total amount expended shall not exceed the total amount authorized for each operating division.

The Board approved and adopted a rate of $79 per acre-foot of water annually for Fiscal Year 2021 for both the System Water Rate and the Interruptible Water Rate. The Board adopted a rate of $55.30 per acre-foot of water annually for Fiscal Year 2021 for the Agricultural Water Rate.

The Board approved and adopted a methodology for quarterly or monthly payments to include a multiplier allowing the Brazos River Authority to recover interest lost on any unpaid balance as well as a service charge for administrative costs. The Board also adopted an annual interest rate of 4.0% and a daily interest rate charge of .0109589% (4% ÷ 365) to be applied for quarterly and monthly payments for Fiscal Year 2021.

Strategic Plan

The Board adopted the Strategic Plan, including the mission statement, guiding principles, goals, objectives, and strategies, as presented at the July 27, 2020 meeting.

Possum Kingdom Lake Crane Purchase

The Board authorized the General Manager/CEO to enter into a contract to purchase a crane for an amount not to exceed $1.5 million.

Wastewater Treatment Agreement

The Board authorized the General Manager/CEO to execute a one-year extension of the CluteRichwood Regional Sewerage System Agreement to begin on October 1, 2020, and to expire on September 30, 2021.

Williamson County Regional Raw Water Line

The Board authorized the General Manager/CEO to negotiate and execute a professional services agreement with Walker Partners, LLC, for engineering services associated with the design, purchase, and installation of a copper ion generator at the Williamson County Regional Raw Water Line intake structure on Lake Stillhouse Hollow in an amount not to exceed $445,635.

Williamson County Water Resource

The Board authorized the General Manager/CEO to enter into a Memorandum of Understanding with the cities of Georgetown and Round Rock to jointly pursue a water resource evaluation project to identify future water supply resources for Williamson County.

Fiscal Year 2020 Budget Amendment

The Board approved amendments to the Fiscal Year 2020 Cost Reimbursable Operating Budget as follows: Increase the Cost Reimbursable FY 2020 Operating Budget and corresponding Revenues by $820,000, from its current level of $12,692,872 to $13,512,872.

Williamson County Regional Raw Water Line Project Bond Refunding

The Board authorized the General Manager/CEO to execute any and all documents necessary to facilitate the refunding of bond covenants for the Williamson County Regional Raw Water Line.

United States Geological Survey Joint Funding Agreements

The Board authorized the General Manager/CEO to enter into and execute Joint Funding Agreements and other agreements related to water resources investigations with the United States Geological Survey for up to 10 years for an amount not to exceed $3.5 million.

Freshwater Mussel Candidate Conservation Agreement

The Board authorized the General Manager/CEO to enter into a Candidate Conservation Agreement with Assurance with the U.S. Fish and Wildlife Service for the conservation of freshwater mussels in the Brazos River basin.

Executive Session

The Board approved a resolution that stated the sustained, exemplary performance by the General Manager/CEO warrants a compensation increase. However, due to conditions surrounding the current COVID19 pandemic, the Board reserves taking any action to increase compensation, and further anticipates re-evaluating a compensation increase as deemed appropriate.

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April 27, 2020

Board of Directors Quarterly meeting canceled


January 27, 2020
Comprehensive Annual Financial Report

The Board accepted the Brazos River Authority’s Comprehensive Annual Financial Report for Fiscal Year ended 2019 and approved its filing with the Texas Commission on Environmental Quality. The Board designated the Chief Financial Officer to file the report and the annual filing of the affidavit with the Executive Director of the Texas Commission on Environmental Quality.

Interlocal Agreement for Bell County

The Board authorized the General Manager/CEO to enter into an Interlocal Agreement with Bell County and other local entities to collectively fund and evaluate Aquifer Storage and Recovery in Bell County, with the total Brazos River Authority contribution in an amount not to exceed $15,000.

CAASLE Project

The Board authorized the General Manager/CEO to amend the contract with Gannett Fleming Inc. to perform Phase II engineering services at Morris Sheppard Dam in an amount not to exceed $964,000.

Allens Creek Reservoir

The Board authorized the General Manager/CEO to increase the initial contractual not-toexceed amount for legal services in relation to Allens Creek and Texas House Bill 2846 by $300,000.

Operations Policies Manual

The Board approved the revisions to the Operations Policies Manual of the Brazos River Authority as presented at its January 27, 2020 meeting, to be effective January 28, 2020.

Investment Policy

The Board reviewed and adopted the Brazos River Authority Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources, as presented to the Board of Directors of the Brazos River Authority on January 27, 2020.

2020 Two-Tier Contract Rates

The Board ratified the 2020 two-tier contract rates of $27.82 per acre-foot for Election Use Water and $13.91 per acre-foot for Option Use Water as adjusted in accordance with the formula stated in the existing Replacement Water Supply Agreements.

Retirement Committee Membership

The Board approved a resolution that the Retirement Committee shall be comprised of no more than nine members and no less than five members selected from the Board of Directors. The Board also ratified Presiding Officer Flores’s appointment of the following Directors to serve as members of Committee: John Henry Luton, Chair; Ford Taylor, Vice-Chair; Jen Henderson, Royce Lesley and Jeff Tallas. The appointed members of the Retirement Committee shall serve on the Committee until a successor is appointed.

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2019

October 28, 2019
Personnel Policies Amendments

The Board approved revisions to the Human Resources Policy Manual as presented at its October 28, 2019 meeting, to be effective November 1, 2019.

Medical Insurance

The Board authorized the General Manager/CEO to enter into all agreement(s) necessary to continue the relationship with Blue Cross Blue Shield of Texas to provide the Brazos River Authority a fully-insured medical plan, at the rates quoted for the 2020 plan year, and within the financial parameters set-forth in the FY 2020 Budget.

Interruptible Water

The Board approved a Safety Factor of 0.25 for use in determining the amounts of Interruptible Water to make available in calendar year 2020. The Board authorized the General Manager/CEO to make up to 80,755 acre-feet of Interruptible Water available in calendar year 2020.

Laboratory Services Contracts

The Board authorized the General Manager/CEO to enter into contracts for purchases of laboratory services in amounts exceeding the $500,000 limitation established in Section 2.01 of the Brazos River Authority Operations Policies Manual, to the extent that the contracts and annual expenditures are within the approved annual budgetary expenditures authorized for this item by the Board of Directors.

Upper Leon River Municipal Water District Contract

The Board authorized the General Manager/CEO to negotiate and execute an amendment to the Upper Leon River Municipal Water District 1972 water supply contract, providing for the transition of the non-System Rate water to the Brazos River Authority System Rate over the course of ten years.

DeCordova Bend and Sterling C. Robertson Dams Inspection and Surveys

The Board authorized the General Manager/CEO to execute professional services agreements with Stantec Consulting Services, Inc., to perform the required five-year engineering inspection, precision control survey, and range-line survey of the DeCordova Bend and Sterling C. Robertson Dams at costs not to exceed $247,300 and $248,565, respectively, for a combined total cost of $495,865.

Sugar Land Wastewater Treatment Operations Contract

The Board authorized the General Manager/CEO and/or CFO to annually execute an irrevocable standby Letter of Credit in favor of the City of Sugar Land for the purpose of securing the Brazos River Authority’s performance under the contract maintenance and management of the City of Sugar Land’s wastewater treatment plants and reclaimed water facility; and that the Letter of Credit will be in an amount not to exceed the annual budget. The Letter of Credit shall be renewed annually throughout the term of the contract, including any renewal periods, with the base fee component of the annual budget being subject to an annual Consumer Price Index adjustment, which shall be calculated in accordance with the terms of the contract.

Texas A&M Engineering Extension Service

The Board authorized the General Manager/CEO to enter into an Interlocal Agreement with the Texas A&M Engineering and Extension Service (TEEX) to provide training and services relating to the Brazos River Authority’s health and safety program in an amount not to exceed $250,000.

Department of Information Resources

The Board authorized the General Manager/CEO to execute an Interlocal Agreement with the Department of Information Resources for the Shared Services Program.

Surplus

The Board authorized the General Manager/CEO to dispose of surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority; and in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority until appropriate replacement property is received and placed in service.

Election of Board Officers

In unanimous decisions, the Board of Directors elected Jeffrey Scott Tallas to serve as Assistant Presiding Officer and W. Wintford Taylor, III, to serve as Secretary for a period of two (2) years or until successor is selected.

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July 29, 2019
Fiscal Year 2020 Annual Operating Plan and Multi-Year Capital Improvement Plan

The Board adopted the Fiscal Year 2020 Annual Operating Plan and Multi-Year Capital Improvement Plan (Budget) as presented to the Board at the July 29, 2019 meeting. The General Manager/CEO is hereby authorized to make expenditures and enter into contracts for expenditures as listed in the Budget, in accordance with the Brazos River Authority’s General Operations Practices, Policy 2.01, Authority And Responsibilities Of The Board Of Directors And General Manager/Chief Executive Officer. The Board adopted the Multi-Year Capital Improvement Plan as presented in the Budget; a rate of $79.00 per acre-foot of water annually for Fiscal Year 2020, for both the System Water Rate and the Interruptible Water Rate; a rate of $55.30 per acre-foot of water annually for Fiscal Year 2020, for the Agricultural Water Rate; a methodology for Quarterly Payments or Monthly Payments to include a multiplier to be applied to the annual payment to allow the Brazos River Authority to recover interest lost on any unpaid balance, plus a Service Charge for administrative costs, including, but not limited to, costs involving the billing, accounting and collecting for the quarterly or monthly payments. The Board resolved that the methodology used to determine the multiplier consists of applying the current savings rate the Brazos River Authority would be earning on the funds if paid in full annually, to the unpaid balance on a monthly or quarterly schedule, to determine lost interest; and that the Service Charge shall remain at twenty dollars ($20.00) per invoice to cover additional administrative costs for billing, accounting and collecting the associated payments; and the Board approved an annual interest rate of 4.00% and a daily interest rate charge of .0109589% (4.00% ÷ 365) to be applied for quarterly and monthly payments for Fiscal Year 2020.

Texas County and District Retirement System Retirement Plan

The Board resolved that the Texas County and District Retirement System (TCDRS) plan provisions, for Brazos River Authority non-retirees, remain the same for the 2020 plan year; and that the TCDRS plan provisions for Brazos River Authority retirees remain the same for the 2020 plan year; and that the required TCDRS employer contribution rate will be 7.50% for the 2020 plan year.

Strategic Plan

The Board adopted the Brazos River Authority Strategic Plan, including the Mission Statement, Guiding Principles, Goals, Objectives and Strategies.

Lake Granbury Project Remediation

The Board authorized the General Manager/CEO to negotiate and execute a contract with Gannett Fleming Inc. to perform engineering, construction oversight and consultant services to effectuate resolution of the De Cordova Bend Dam Low Flow Facilities in an amount not to exceed $700,000.

Interlocal Agreement with the City of Georgetown for Joint Study of Aquifer Storage and Recovery in Williamson County

The Board authorized the General Manager/CEO to enter into an Interlocal Agreement with the City of Georgetown to jointly study and fund an Aquifer Storage and Recovery Feasibility Study in Williamson County in an amount not to exceed $165,000.

Interlocal Agreement with Texas Parks and Wildlife Department for Invasive Species

The Board authorized the General Manager/CEO to execute a new Interlocal Agreement with the Texas Parks and Wildlife Department and to provide funding in an amount not to exceed $20,000, with $10,000 being provided in both Fiscal Years 2020 and 2021, for the public awareness campaign to fight the spread of invasive species in waters of the Brazos River Basin.

Brazos G Amendments

The Board authorized the General Manager/CEO, as Administrative Agent for the Brazos G Regional Water Planning Group, to negotiate and execute an amendment to the Regional Water Planning Agreement with the Texas Water Development Board for $333,501 in additional funding to complete the Fifth Cycle of Regional Water Planning; and to negotiate and execute an amendment to the professional services agreement with HDR Engineering, Inc., for $333,501 in additional funding to complete the tasks identified in the Regional Water Planning Agreement Scope of Work.

Revisions to Water Contracting Forms

The Board adopted the following revised Brazos River Authority standard water contract forms as presented at its July 29, 2019 meeting, to be effective July 30, 2019: the System Water Availability Agreement form for long-term water; the Interruptible Water Availability Agreement form for interruptible water; and the System Water Availability Agreement form and Interruptible Water Availability Agreement form for agricultural water.

Resolution authorizing the Issuance, Sale and Delivery of Brazos River Authority Contract Revenue Refunding Bonds, Series 2019 (Williamson County Regional Raw Water Line Project) and approving and authorizing instruments and procedures relating thereto

The Board approved a resolution authorizing the issuance, sale and delivery of Brazos River Authority Contract Revenue Refunding Bonds, Series 2019 (Williamson County Regional Raw Water Line Project) and approving and authorizing instruments and procedures relating thereto. The bonds were authorized to be issued and delivered in the aggregate principal amount of not to exceed $16,300,000 for the purpose of providing funds to refund the refunded obligations.

Trade-In Property

The Board authorized the General Manager/CEO to authorize the trade-in of seventeen pistols under terms and conditions that are in the best interest of the Brazos River Authority; and authorized the continued use of the property in a manner that is in the best interest of the Brazos River Authority, until appropriate replacement property is received and placed in service.

Surplus Personal Property

The Board authorized the General Manager/CEO to dispose of surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority and authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority, until appropriate replacement property is received and placed in service.

Allens Creek

The Board authorized the General Manager/CEO to contract with legal counsel(s) as deemed appropriate by the General Manager/CEO in an initial amount not to exceed $500,000, to defend against claims asserted by the City of Houston and/or pursue claims against the City of Houston, if any.

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April 29, 2019
LIFEGUARD YOUR CHILD PROCLAMATION

In partnership with Cook Children’s Health Care System’s Safe Kids North Texas Campaign to provide ongoing education and awareness to protect children from drowning, the Board of Directors proclaimed the month of May to be “Lifeguard Your Child” month.

BELTON LAKE – STILLHOUSE HOLLOW LAKE RAW WATER TRANSFER SYSTEM ENGINEERING SERVICES

The Board approved a resolution authorizing the General Manager/CEO to negotiate and execute a professional services agreement with Walker Partners, LLC for Phase 1 of the Belton Lake to Stillhouse Hollow Lake Raw Water Transfer System Engineering Services for an amount not to exceed $2,665,867.

WATER SUPPLY RULE

The Board approved a resolution expressing grave concern regarding the United States Army Corps of Engineers’ (“USACE”) proposed “Water Supply Rule”, urging the USACE to withdraw its proposed “Water Supply Rule”, that subsequent to said withdrawal, requesting that USACE engage in statutorily-mandated consultation with the State of Texas and its affected non-federal sponsors regarding water supply accounting in federally-owned reservoirs in Texas, and that an official copy of the resolution be prepared for the Assistant Secretary of the Army, Civil Works, USACE as an expression of the sentiment of the Brazos River Authority.

EXECUTIVE SESSION

The Board resolved that the sustained, exemplary performance by the General Manager/CEO warrants an annual salary increase of $18,656 and justifies a one time transition bonus of $25,000.

DROUGHT CONTINGENCY PLAN

The Board adopted the Brazos River Authority Drought Contingency Plan as presented at the meeting and prepared in conformance with the requirements of the Texas Commission on Environmental Quality. The Drought Contingency Plan superseded the Drought Contingency Plan dated October 29, 2012. The Board also directed the General Manager/CEO to submit the adopted plan to the Texas Commission on Environmental Quality.

WATER CONSERVATION PLAN

The Board adopted the updated Water Conservation Plan as presented and prepared in conformance with the requirements of the Texas Commission on Environmental Quality. The Water Conservation Plan superseded the Water Conservation Plan dated April 28, 2014. The Board also directed the General Manager/CEO to submit the adopted plan as required by the Texas Commission on Environmental Quality.

TEXAS WATER DEVELOPMENT BOARD GROUNDWATER-SURFACE WATER INTERACTION STUDY

The Board authorized the General Manager/CEO to contribute up to $25,000 to the scope of work of the Texas Water Development Board Groundwater-Surface Water Interaction Study to develop the understanding of the hydrology between groundwater and surface water systems. The Board also authorized the General Manager/CEO to negotiate and execute any required contracts or interlocal agreements with the Texas Water Development Board necessary to facilitate the scope of the work.

CLEAN RIVERS CONTRACT AMENDMENT

The Board authorized the General Manager/CEO to amend the existing contract with the Texas Commission on Environmental Quality, whereby the Texas Commission on Environmental Quality will provide a two-year extension of time and additional funding in an amount not to exceed $1,166,318, to the Brazos River Authority, to perform water quality monitoring services and other activities under the Texas Clean Rivers Program.

OPERATIONS POLICIES MANUAL REVISIONS

The Board accepted revisions to the Operations Policies Manual as presented at the meeting, with the inclusion of the Board-directed changes suggested by Director Sandersen, such revisions to be effective April 30, 2019.

SYSTEM OPERATION PERMIT WATER ALLOCATION

Whereas hydrological analysis of the Brazos River Authority’s water rights, including the newly issued System Operation Permit, indicates the availability of an additional 106,031 acre-feet of long-term, firm water for contracting, the Board authorized the General Manager/CEO to enter into additional contracts for the sale of water in an amount not to exceed 106,031 acre-feet per year.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of the presented surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority, until appropriate replacement property is received and placed in service.

MICROSOFT ENTERPRISE

The Board authorized the General Manager/CEO to execute a contract for Microsoft for a software enterprise agreement having a term of three years and a not-to-exceed cost of $750,000.

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January 28, 2019
RATIFICATION OF THE 2019 RATES FOR THE REPLACEMENT WATER SUPPLY AGREEMENTS (2-TIER CONTRACTS)

The Board of Directors ratified the 2019 rates of $27.58 per acre-foot for Election Use Water and $13.79 per acre-foot for Option Use Water as adjusted in accordance with the formula included in existing Replacement Water Supply Agreements.

ANNUAL REVIEW AND ADOPTION OF THE BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board reviewed and adopted the BRA Investment policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources as presented at the January 28, 2019 meeting.

FISCAL YEAR ENDED 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board accepted the BRA’s Comprehensive Annual Financial Report for the fiscal year ended 2018 and approved its filing with the Texas Commission on Environmental Quality. The Board also designated the chief financial officer to file the report and the annual filing of the affidavit with the executive director of the Texas Commission on Environmental Quality.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of specific surplus personal property under the terms and conditions that are in the best interest of the Brazos River Authority. The Board also authorized the General Manager/CEO in certain instances to continue to use and/or maintain previously authorized surplus property in a manner that is in the best interest of the Brazos River Authority, until appropriate replacement property is received and placed in service.

POSSUM KINGDOM SHOOTING RANGE, GOVERNMENT AGENCY INTERLOCAL AGREEMENT

The Board authorized the General Manager/CEO to enter into interlocal agreements with other governmental entities, in a form approved by the Brazos River Authority, allowing peace officers to utilize the Brazos River Authority’s Possum Kingdom shooting range for training, qualification, instruction, and other exercises as determined appropriate by the General Manager/CEO.

LAKE GRANBURY PARKS ROAD REPAIRS

The Board authorized the General Manager/CEO to enter into and execute a contract with HD Cook’s Rock Solid Inc. to perform road construction services at De Cordova Bend Dam in an amount not to exceed $680,268.

TEXAS IMAGERY SERVICE

The Board authorized the General Manager/CEO to execute an interlocal agreement for a period of seven month with the Department of Information Resources for the consolidation of data center services pursuant to the master services agreement between the Department of Information Resources and the Multisourcing Services Integrator and Service Component Providers for a not-to-exceed cost of $8,750.

PURCHASE OF REAL PROPERTY IN GRIMES COUNTY

The Board authorized the General Manager/CEO to negotiate and execute a non-binding letter of intent for the acquisition of real property in Grimes County and to report back to the Board for approval before execution of a purchase contract.

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2018

October 29, 2018
LETTERS OF CREDIT FOR TEMPLE-BELTON AND DOSHIER FARM WASTEWATER TREATMENT OPERATIONS CONTRACTS

The Board authorized the General Manager/CEO to execute irrevocable standby Letters of Credit in favor of the Cities of Temple and Belton to secure the Brazos River Authority’s performance under contracts in which the BRA operates, maintains and manages these plants, associated lift stations and industrial pre-treatment programs that are being extended for 10 years in 2019. These letters of credit will be for an amount equal to the approved annual budget for operation, maintenance, and management services provided under the contracts, excluding scheduled capital replacement, and shall be renewed annually throughout the term of the contracts, including renewal periods.

EAST WILLIAMSON COUNTY ENGINEERING, HYDRAULIC ANALYSIS & GROUNDWATER INTEGRATION STUDY

The Board authorized the General Manager/CEO to negotiate and execute a professional services agreement with K. Friese and Associates for the East Williamson County Regional Water System water resources engineering, hydraulic analysis, and groundwater integration study for an amount not to exceed $279,574.

GANNETT FLEMING CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute a contract with Gannett Fleming Inc. to perform engineering services at Morris Sheppard Dam in an amount not to exceed $590,000.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR 2019

The Board authorized the General Manager/CEO to make up to 69,724 acre-feet of water available for existing interruptible contracts and an additional 7,714 acre-feet of water for new requests for the 2019 calendar year. The interruptible water is to be contracted at the current System Rate per acre-foot or the agricultural rate for irrigation purposes.

LAKE GRANBURY LOW FLOW PROJECT

The Board authorized the General Manager/CEO to negotiate and execute a contract with Gannett Fleming, Inc. to perform engineering and construction oversight services at the DeCordova Bend Dam for resolution of the Lak Granbury Low Flow Facilities project in an amount no to exceed $350,000.

AMENDMENTS TO PERSONNEL POLICIES

The Board approved two revisions to the Human Resources Policy Manual. President’s Day was deleted from the list of official holidays in exchange for a floating holiday. Also approved was an annual monetary bonus for employees who obtain a commercial driver’s license for a position where the license is necessary.

MEDICAL INSURANCE

The Board authorized the General Manager/CEO to enter into agreements necessary to continue the contract with Blue Cross Blue Shield of Texas to provide the BRA a fully-insured medical plan with a 0.2 percent increase in premiums for the 2019 plan year.

INTERLOCAL AGREEMENT WITH TEXAS WATER CONSERVATION ASSOCIATION

The Board authorized the General Manager/CEO to enter into an interlocal agreement with the Texas Water Conservation Association Risk Management Fund to continue administration of the BRA’s workers’ compensation insurance and risk management services.

JANUARY 2019 REGULAR BOARD MEETING

The Board approved a change of the meeting location of the regularly scheduled Jan. 28, 2019 Board meeting. The meeting will be held at Texas State Technical College’s John B. Connally Technology Center, 3801 Campus Drive in Waco.

FISCAL YEAR 2018/2019 BUDGET AMENDMENT

The Board authorized two amendments to the 2018 Capital Improvements Budget. The Central Office Renovation Project Fiscal Year 2018 budget was changed by moving $56,783 from the FY 2019 budget to the FY 2018 budget, increasing the project budget of $16,000 to $72,783 for additional design work for the Central Office. The Morris Sheppard Dam Controlled Outlet Conduit Access Platforms Project funds were increased by $420,000 from its current level of $30,000 for a total of $450,000. The need for the budget increase resulted from the design engineer completing work earlier than anticipated, allowing the BRA to bid the project one year in advance of the original schedule.

RECOMMENDATION FOR PROFESSIONAL AUDITING SERVICE

The Board authorized the General Manager/CEO to negotiate and execute a contract for professional auditing services with Baker Tilly Virchow Krause, LLP. In the event staff is unable to negotiate a successful contract, the Board authorized staff to negotiate a contract with RSM US, LLP. In the event a successful contract is not negotiated with RSM US, LLP, the Board authorized staff to negotiate a contract with McConell & Jones, LLP.

RENEWAL OF INVESTMENT ADVISOR CONTRACT

The Board authorized the General Manager/CEO to renew the contract for investment advisory services with Valley View Consulting, LLC for two additional years, ending Nov. 12, 2020.

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July 30, 2018
TCDRS RETIREMENT PLAN

The Board approved that the Texas County and District Retirement System plan provisions remain the same for the 2019 plan year and further resolved that the TCDRS employer contribution rate will be 7.13 percent for the 2019 plan year.

COMMODITY CONTRACT APPROVAL

The Board authorized the General Manager/CEO to enter into contracts for purchases of chemicals and sludge hauling services in amounts exceeding the $500,000 limitation established by BRA policy, but to be within the limited line-item authorization granted by the Board in the budget for these items.

LAKE WHITNEY REALLOCATION STUDY

The Board authorized the General Manager/CEO to submit a letter to the U.S. Army Corps of Engineers stating that the BRA will serve as the local sponsor for a reallocation study at Lake Whitney. The authorization will also (subject to successful negotiation of contract, scope of work and project management plan documents) fund the total cost of the study in an amount not to exceed $3 million.

FRESHWATER MUSSELS PERMITTING

The Board authorized the General Manager/CEO to enter into a contract with Bio-West, Inc. in an amount not to exceed $950,000 for endangered species permitting for freshwater mussels, developing all necessary documents and assisting the BRA with implementation of permit provisions.

WASTEWATER LAB OUTSOURCING

The Board authorized the General Manager/CEO to enter into a contract with Aqua-Tech Laboratories, Inc. with established rates for wastewater laboratory services in an amount not to exceed $490,165.

TEMPORARY WATER RESALE

The Board authorized the General Manager/CEO to amend the 1999 Upper Leon River Municipal Water District Water Supply Agreement to allow the temporary resale of water reserved for the City of Stephenville under that agreement to the North Leon River Irrigation Corporation for irrigation use.

ZEBRA MUSSEL CONTROL EVALUATION

The Board authorized the General Manager/CEO to negotiate and execute an interlocal agreement with the City of Round Rock, the City of Georgetown, and the Brushy Creek Municipal Utility District to evaluate zebra mussel control strategies for water diversion and treatment infrastructure at Lake Georgetown and the Williamson County Raw Water Line and associated intake structure at Lake Stillhouse Hollow. The Board authorized the General Manager/CEO to negotiate and execute a professional services contract with Walker Partners for an amount not to exceed $100,000 for engineering and technical services required for the evaluation of zebra mussel control strategies, which will be funded by the City of Round Rock, the City of Georgetown, and the Brushy Creek Municipal Utility District.

BRAZOS G AMENDMENT

The Board authorized the General Manager/CEO, as administrative agent for the Brazos G Regional Water Planning Group, to negotiate and execute an amendment to the Regional Water Planning Agreement with the Texas Water Development Board for $667,002 in additional funding to complete the fifth cycle of regional water planning. The Board authorized the General Manager/CEO, as administrative agent for the Brazos G, to negotiate and execute an amendment to the professional services agreement with HDR Engineering Inc. for $667,002 in additional funding to complete tasks identified in the Regional Water Planning Agreement scope of work.

CENTRAL OFFICE RENOVATIONS

The Board authorized the General Manager/CEO to review bids and execute a contract for the construction of the Central Office Renovations Project in an amount not to exceed $3.05 million. In recognition that the primary contract for construction of the project might not utilize the entire $3.05 million, the Board authorized the General Manager/CEO to use any remaining funds to address unforeseen issues that may arise during the project. The Board declared the following items associated with the renovations project surplus to the needs of the Brazos River Authority: the existing HVAC equipment, carpet, and any other building materials, communications supplies, and electrical supplies removed to facilitate construction, and authorized disposition of surplus personal property to the project contractor.

WATERMASTER FEES

The Board of Directors adopted a methodology for calculating the rate to determine the annual Watermaster fee charged to BRA customers with long-term, non-system rate water supply contracts. The annual Watermaster fee rate shall be calculated by dividing the total annual Texas Commission on Environmental Quality Brazos Watermaster Assessment Fee charged to the BRA by the total number of acre-feet the BRA has committed under long-term supply contracts. Customers with long-term, non-system rate water supply contracts, to the extent such contracts allow for the assessment or pass-through of additional fees, shall be charged an annual Watermaster fee that is calculated by multiplying the total number of acre-feet of longterm non-system rate water such customer has under contract by the Watermaster fee rate.

STRATEGIC PLAN

The Board adopted the Strategic Plan, Mission Statement, and Guiding Principles, affirming that “The Brazos River Authority exists to develop, manage, and protect the water resources of the Brazos River basin.” The strategic plan focuses on quality people – the right people for the right job; integrity and respect; commitment to service and stewardship; and innovation and continuous improvement. The primary goals of the strategic plan include: development of water resources, including both surface and groundwater; management of water resources as a service to BRA customers and to support beneficial use by citizens of the Brazos River basin; protection of water resources, and where possible improvement of water quality and habitat, to support responsible and efficient use of the Brazos River basin’s natural resources; proactively engaging in strategic planning and effective resource management; establishing communications and public relations to support the BRA’s mission and service to the Brazos River basin communities; developing and retaining employees to support the BRA’s strategic vision, enhancing diversity in the workforce, and preparing the BRA to accomplish its mission.

ANNUAL OPERATING PLAN AND MULTI-YEAR CAPITAL IMPROVEMENT PLAN

The Board approved the Fiscal Year 2019 Annual Operating Plan and the Multi-Year Capital Improvement Plan and authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the budget. The General Manager/CEO was authorized to make adjustments to individual line amounts to the budget, provided the total amounts do not exceed each operating division as follows:

Water Supply $46,725,522
Cost Reimbursable $12,039,722
Total Operating Budget: $58,765,244

Water Supply $26,564,000
Cost Reimbursable: $500,000
Total Capital Budget $27,064,000

The Board adopted a rate of $76.50 per acre-foot of water annually for Fiscal Year 2019, for both the System Water Rate and the Interruptible Water Rate, and a rate of $53.55 per acre-foot of water annually for the Agricultural Water Rate.

For contract holders who choose to make quarterly or monthly rather than annual payments, the Board approved and adopted a methodology to include both a $20 service fee and a multiplier to allow the BRA to recover interest lost on the unpaid balance.

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April 30, 2018
CONTRACT REVENUE BONDS

The Board authorized the General Manager/CEO to act on behalf of the B.R.A. in carrying out procedures related to contract revenue bonds, series 2007 and 2008 (Jonah Water Special Utility District Water Supply Project). The issuance of the Bonds will allow for further expansion of Jonah’s customer base.

ADOPTION OF PREVAILING WAGE RATES

The Board resolved to determine prevailing wage rates for public works projects by using DavisBacon Act prevailing wage rates as determined by the U.S. Department of Labor.

COST SHARE AGREEMENT

The Board authorized the General Manager/CEO to negotiate and execute a contract amendment with K. Friese & Associates to fund Phase 4 of the House Bill 1437, No Net Loss Water Study, for an amount not to exceed $175,000. Also authorized is the negotiation and execution of an amendment with the City of Round Rock for 50 percent of Phase 4 costs.

TAINTER GATE REPLACEMENT

The Board authorized the CEO/General Manager to negotiate and execute a professional services contract with Stantec Consulting Services, Inc., for permitting, engineering, design, and construction oversight services to replace the tainter gates and rehabilitate the tainter gate hoist systems at the Sterling C. Robertson Dam at Lake Limestone for an amount not to exceed $4,237,655.

SUGAR LAND WASTEWATER CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute a contract for the operation, maintenance, and management of the City of Sugar Land’s wastewater treatment plants and reclaimed water facility and any extensions to the contact. Also authorized was the execution of an irrevocable standby Letter of Credit in favor of the city in the amount of $2.7 million, which reflects the B.R.A.’s estimated first-year fees under the terms of the contract. The contract is renewed annually with the amount being subject to the annual CPI adjustment.

INTERLOCAL AGREEMENT WITH TPWD

The Board authorized the General Manager/CEO to execute an interlocal agreement with the Texas Parks and Wildlife Department to provide funding not to exceed $20,000, $10,000 in FY 2018 and 2019, for the public awareness campaign to fight the spread of invasive species in the waters of the Brazos River Basin.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property under the terms and conditions that are in the best interest of the B.R.A.

TRADE-IN PROPERTY

The Board authorized the General Manager/CEO to authorize the personal property trade-in of three fishing piers at Lake Granbury.

ASSISTANT SECRETARY APPOINTMENT

The Board appointed General Manager/CEO David Collinsworth (replacing Phil Ford) and Chief Financial Officer David Thompson (replacing Jim Forte) as Assistant Secretaries of the Brazos River Authority.

RETIREMENT COMMITTEE

The Board ratified Presiding Officer Scott’s appointment of the following members of the Retirement Committee: Ford Taylor, Chair; John Henry Luton, Vice Chair; Peter Bennis, Jeff Tallas, Michael McClendon, Jim Forte and Matt Wheelis.

EXECUTIVE SESSION – LAKE GRANBURY LOW FLOW FACILITIES

The Board authorized the General Manager/CEO to pursue and take any and all actions necessary, either through a reasonable settlement or litigation, for resolution of the Lake Granbury Low Flow Facilities Project.

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January 30, 2018
NEW GENERAL MANAGER/CEO

The Board passed a resolution nominating David Collinsworth as the new General Manager/CEO of the Brazos River Authority. Mr. Collinsworth was selected from a pool of five finalists. He has been employed by the BRA for more than 20 years, currently serving as Regional Manager for the BRA’s Central and Lower Basins. Mr. Collinsworth succeeds Phil Ford, who is retiring after 17 years at the BRA.

FINANCIAL REPORT

The Board approved the BRA’s Comprehensive Annual Financial Report (CAFR) for the 2017 fiscal year and authorized its filing with the Texas Commission on Environmental Quality.

INVESTMENT POLICY

The Board adopted the BRA Investment Policy, including the investment strategy statement, approved broker/dealer list and approved training sources.

BUDGET AMENDMENT

The Board approved a fiscal year 2018 budget amendment, to increase the Central Office parking lot pavement assessment and repair for the 2018 fiscal year by $55,000 from its current level of $25,000, bringing the total project cost to $80,000.

REPLACEMENT WATER SUPPLY RATES

The Board approved ratification of the 2018 rates for the replacement water supply agreements (2-tier contracts) of $27.30 per acre-foot for Election Use Water and $13.65 per acre-foot for Option Use Water. These contracts have a formula that uses the November Consumer Price Index to adjust the rate for each calendar year. The 2017 annual rate was $27.04 for Election Use Water and $13.52 for Option Use Water

SMARTBUY MEMBERSHIP

The Board approved the BRA for participation in the Texas Comptroller of Public Accounts Cooperative Purchasing Program, Texas SmartBuy.

SURPLUS PROPERTY

The Board authorized the BRA General Manager/CEO to dispose of surplus property in a manner that is in the best interest of the BRA. These are items no longer needed or are considered to no longer be cost-efficient to repair.

ALLUVIUM AQUIFER, PHASE II

The Board authorized the General Manager/CEO to enter into an interlocal agreement with the Southern Trinity Groundwater Conservation District for continued participation in the Baylor University study of the northern sector of the Brazos River Alluvium Aquifer in an amount not to exceed $42,500 from the 2018 fiscal year operating budget.

DEED RESTRICTION AMENDMENT

The Board authorized the General Manager/CEO to execute any documents needed to amend a special warranty deed dated April 30, 1990, for a tract of land associated with the J.L. Chavert Survey, Abstract No. 4, in Limestone County, to allow for the construction and use of a portion of the property for a fire station to serve the west side of Lake Limestone.

DECORDOVA BEND DAM NORTH AND SOUTH HOIST-TROLLEY REPLACEMENT

The Board approved a resolution authorizing the General Manager/CEO to take any and all necessary actions to facilitate the completion of engineering and construction services for the North and South Hoist-Trolley Replacement Project at Lake Granbury’s DeCordova Bend Dam.

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2017

October 30, 2017
SURPLUS PROPERTY

The Board authorized the BRA General Manager/CEO to dispose of surplus property in a manner which is in the best interest of the BRA. These are items no longer needed or are not considered to be cost efficient to repair.

RATIFICATION OF CONTRACTS

The Board authorized approval of contracts for chemicals, sludge hauling and enterprise resource planning.

AMENDMENTS TO PERSONNEL POLICIES

The Board approved revisions to the Human Resources Policy Manual to be effective November 1, 2017. Revisions included: compensation incentives related to certified divers; changing basis of introductory requirement for employees transitioning to full-time from business days to calendar days; and updating requirements related to sick leave pool, the Family and Medical Leave, and other leaves of absence without pay.

MEDICAL INSURANCE

The Board authorized continuing the BRA’s relationship with Blue Cross Blue Shield of Texas to provide medical insurance to employees.

DETERMINATION OF INTERRUPTIBLE WATER FOR 2018

The Board authorized the General Manager/CEO to make up to 86,280 acre-feet of interruptible water available in 2018. Up to 82,374 acre-feet will supply existing agreements leaving 3,906 for new agreements.

INTERLOCAL AGREEMENT WITH THE CITY OF ABILENE AND WEST CENTRAL TEXAS MUNICIPAL WATER DISTRICT

The Board authorized the General Manager/CEO to execute a second amendment to the interlocal agreement with the City of Abilene and the West Central Texas Municipal Water District.

SALT CREEK, GRAHAM, TEXAS PROJECT

The Board authorized the General Manager/CEO to enter into any and all contracts or agreements required to provide resolution to the Salt Creek, Graham, Texas Project and authorized amending the fiscal year 2018 Graham Flood Control Capital Improvement Project budget to $1.4 million.

PIER PLATE WALL ASSESSMENT AT MORRIS SHEPPARD DAM

The Board authorized the CEO/General Manager to execute a contract with Gannett Fleming Inc. to perform engineering and construction oversight services to meet operational and maintenance objectives at Possum Kingdom Lake’s Morris Sheppard Dam in an amount not to exceed $400,000 for a five-year period subject to annual budget approvals.

HOUSE BILL 1437 INTERLOCAL AGREEMENT

The Board authorized the General Manager/CEO to negotiate and execute an interlocal agreement with the Lower Colorado River Authority and the City of Round Rock for the cost sharing of House Bill 1437 No Net Loss studies.

EAST WILLIAMSON COUNTY WATER TREATMENT PLANT PRODUCTION WELL PIPELINE

The Board approved the execution of a construction contract by the General Manager/CEO for the East Williamson County Water Treatment Plant Production Well Pipeline provided that the construction amount, together with contingency, does not exceed $700,000.

LOWER BRAZOS RIVER FLOOD PROTECTION PLANNING STUDY

The Board authorized the contribution of up to $70,000 to expand the scope of work of the Lower Brazos River Flood Protection Planning Study to incorporate information from Hurricane Harvey. The Board also authorized the General Manager/CEO to execute any required amendments to contracts or interlocal agreements with the Texas Water Development Board, Halff Associates or local participants

SYSTEM OPERATION PERMIT

The Board authorized amending an existing contract with Freese and Nichols to add an additional $30,000 for work related to the filing of the Water Management Plan, Accounting Plan, and other related documents to conform to requirements of the System Operation Permit as approved by the Texas Commission on Environmental Quality. The Board also authorized the General Manager/CEO to amend the existing contract with Freese Nichols to add an additional $350,000 for the creation of a modeling tool to evaluate future long-term water contracting decisions from the BRA Water Supply System with inclusion of the System Operation Permit.

ELECTION OF BOARD OFFICERS

The Board elected Director F. LeRoy Bell of Tuscola to serve as the Board’s Assistant Presiding Officer and Director Salvatore A. Zaccagnino of Caldwell to serve as the Board’s Secretary. Each of these officers was elected to a two-year term, or until a successor is selected.

GENERAL MANAGER/CEO TO RETIRE

BRA General Manager/CEO Phil Ford announced his plans to retire effective April 2018. Ford has served at the BRA since 2001. An executive search process has been established to secure the most qualified individual to serve as General Manager/CEO. The Executive Compensation and Evaluation Committee will select candidates to be interviewed by the Board.

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July 31, 2017
TCDRS RETIREMENT PLAN

The Board approved that the Texas County and District Retirement System plan provisions remain the same for the 2018 plan year as in the past and further resolved that the TCDRS employer contribution rate will be 7.23 percent for the 2018 plan year.

INTERLOCAL AGREEMENT WITH TEXAS WATER CONSERVATION ASSOCIATION

The Board authorized an Interlocal Agreement with the Texas Water Conservation Association Risk Management Fund for the continued administration of the Brazos River Authority’s Workers’ Compensation Insurance and Risk Management Services.

MANAGEMENT AUDIT SELECTION

The Board authorized the General Manager/CEO to negotiate a contract with RSM US LLP certified public accounting firm for a five-year management audit to be completed no later than Dec. 31, 2017. If negotiations with RSM US LLP are unsuccessful, the Board authorized negotiations with ABIP, PC.

POSSUM KINGDOM DAM INSPECTION

The Board authorized the General Manager/CEO to execute an agreement with Rizzo Associates, Inc. in an amount not to exceed $575,000 to perform a five-year dam safetyengineering inspection and survey of Morris Sheppard Dam at Possum Kingdom Lake.

WILLIAMSON COUNTY REGIONAL RAW WATER LINE AGREEMENT

The Board authorized the General Manager/CEO to negotiate an Interlocal agreement with Williamson County to adjust the alignment of the Williamson County Raw Water Line for a road improvement project at County Road 305 and Ronald Reagan Boulevard.

CLEAN RIVERS CONTRACT FOR 2018-2019

The Board authorized the General Manager/CEO to enter into an agreement with the Texas Commission on Environmental Quality in which the TCEQ will provide funding of $796,318 to the BRA to perform water quality monitoring services and other activities under the Texas Clean Rivers Program.

UPPER NAVASOTA AQUATIC LIFE ASSESSMENT AGREEMENT

The Board authorized the General Manager/CEO to enter into an agreement with the Texas Commission on Environmental Quality to complete the Upper Navasota Aquatic Life Assessment Project.

STRATEGIC PLAN

The Board approved and adopted the Strategic Plan for the Brazos River Authority

FISCAL YEAR 2018 ANNUAL OPERATING PLAN AND MULTI-YEAR CAPITAL IMPROVEMENT PLAN

The Board adopted the Fiscal Year 2018 Annual Operating Plan and Multi-Year Capital Improvement Plan and authorized the General Manager/CEO to make expenditures and enter into contracts as listed in the plans. The total operating budget is $61,981,371 and the capital budget is $22,306,000.

EXECUTIVE COMPENSATION

The Board of Directors resolved that the sustained, exemplary performance by the General Manager/CEO warrants a merit pay increase and justifies recognition and acknowledgment.

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April 24, 2017
SURPLUS PROPERTY

The Board authorized the BRA General Manager/CEO to dispose of surplus property in a manner which is in the best interest of the BRA. Included were items no longer needed and not considered to be cost efficient to repair.

BRAZOS G BUDGET AMENDMENT

The Board authorized the BRA General Manager/CEO to amend the Brazos G fiscal year 2017 Federal Reservoirs Budget for expenses related to the fifth cycle of regional water planning. The budget increases professional services expenditures from $100,000 to $221,800 and advertising expenditures from $5,000 to $6,500. Funding for the increase comes via grant dollars from the Texas Water Development Board.

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January 30, 2017
COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board accepted the BRA’s Comprehensive Annual Financial Report (CAFR) for the 2015 and 2016 fiscal years and approved its filing with the Texas Commission on Environmental Quality.

INVESTMENT POLICY

The Board of Directors approved a resolution adopting the BRA Investment Policy including an investment strategy statement, approved Broker/Dealer List and approved training sources.

SURPLUS PROPERTY

The Board authorized the BRA General Manager/CEO to dispose of surplus property in a manner which is in the best interest of the BRA. These are items no longer needed or are considered to no longer be cost efficient to repair.

FISH HABITAT IMPROVEMENT AGREEMENT

The Board authorized the General Manager/CEO of the BRA to execute an interlocal agreement with the Texas Parks and Wildlife Department not to exceed $60,000 to perform fisheries habitat improvements on system reservoirs from 2017 through the 2020 fiscal years.

HUTTO WASTEWATER CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute a contract with the City of Hutto to operate and maintain its wastewater treatment facilities.

BRAZOS G AMENDMENT

The Board authorized the General Manager/CEO, as administrative agent for the Brazos G Regional Water Planning Group, to negotiate and execute an amendment with the Texas Water Development Board for $667,002 in additional funding to complete the fifth cycle of regional water planning. The Board also authorized the General Manager/CEO to negotiate and execute an amendment to the professional services agreement with HDR, Inc. for up to $622,002 in additional funding to complete the tasks identified in the Regional Water Planning Agreement Scope of Work.

GRANBURY LOW FLOW FACILITIES PROJECT

The Board authorized the General Manager/CEO to negotiate and execute contracts for engineering and legal services to remediate the Lake Granbury Low Flow Facilities Project for an amount not to exceed $550,000. The Board also amended the Fiscal Year 2017 budget item on the Lake Granbury Low Flow Facilities Project from $356,645 to $906,645.

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2016

October 24, 2016
FORMER DIRECTOR HONORED

The Board recognized the contributions of Director William “Bill” Masterson, who died in September. Masterson, of Guthrie, Texas, was appointed to the Board in March 2010 by Gov. Rick Perry.

WATERLINE REPLACEMENT

The Board approved a budget amendment authorizing an additional $125,000 for 12 inch waterline replacement at Possum Kingdom Lake for the 2017 fiscal year, using unspent funds from the 2016 budget.

SURPLUS PROPERTY

The Board authorized the BRA General Manager/CEO to dispose of surplus property in a manner which is in the best interest of the BRA.

ENERGY COOPERATIVE

The Board authorized joining the Texas Association of School Boards Energy Cooperative to secure favorable rates for electricity and transportation fuel.

INVESTMENT ADVISOR CONTRACT

The Board extended the investment advisor contract with Valley View Consulting, LLC for two years.

PERSONNEL POLICY AMENDMENT

The Board approved an amendment to the BRA Human Resources Policy Manual, HR Policy 17.13, to meet changes in federal law.

INTERRUPTIBLE WATER

The Board determined the amount of interruptible water available for the 2017 calendar year to be 90,588 acre-feet. The amount includes 47,052 acre-feet to supply existing agreements and up to 43,536 for potential new agreements.

GOLDWATER PROJECT

The Board approved funding of up to $50,000 over a two year period for the Goldwater Project to measure conservation strategies. The project is jointly managed by Averitt and Associates and the Texas Water Foundation.

NOLAN CREEK FLOOD PROTECTION STUDY

The Board authorized the BRA General Manager/CEO to negotiate and execute an interlocal agreement with the Central Texas Council of Governments to provide funds of $10,000 for the Nolan Creek Flood Protection Planning Study.

ZEBRA MUSSEL STUDY

The Board authorized the BRA General Manager/CEO to negotiate and execute an interlocal agreement with the City of Georgetown to fund a zebra mussel study.

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July 25, 2016
TCDRS RETIREMENT PLAN

The Board adopted the Texas County and District Retirement System plan provisions for the 2017 plan year and further resolved that the TCDRS employer contribution rate will be 7.08 percent for the 2017 plan year.

GOLDWATER PROJECT

The Board tabled discussion of the Goldwater Water Conservation Project until the October, 2016 quarterly Board of Directors meeting. Staff had recommended funding of $50,000 over a two-year period for ongoing efforts to measure conservation strategies and to collect water use data for the state’s Brazos G Water Planning area. If approved in October, the project would be jointly managed by Averitt and Associates and the Texas Water Foundation.

LAKE GRANBURY TROLLEY REPLACEMENT

The Board authorized the General Manager/CEO to negotiate a contract with Alltech Engineering Corporation for construction services for the Trolley Replacement Project at Lake Granbury’s DeCordova Bend Dam for an amount not to exceed $689,150.

STATEMENT EXPRESSING OFFICIAL INTENT TO REIMBURSE

The Board delegated authority to the General Manager/CEO to reimburse costs to replenish reserves expended prior to issuing debt to finance various Brazos River Authority projects.

INTERLOCAL AGREEMENT WITH SOUTHERN TRINITY GROUNDWATER CONSERVATION DISTRICT

The Board authorized an Interlocal Agreement with the Southern Trinity Groundwater Conservation District to provide $12,000 in funding for participation in Baylor University’s study of the Brazos Alluvium in McLennan County.

BUDGET AMENDMENT FOR R.W. HARDEN & ASSOCIATES CONTRACT

The Board authorized an amendment to the 2008 Professional Services Agreement with R.W. Harden & Associates for groundwater hydrology services. The amendment will increase the $500,000 funding by an amount not to exceed an additional $200,000.

OCTOBER MEETING DATE CHANGE

The Board approved changing the October Board meeting date from Oct. 31 to Oct. 24.

ADOPTION OF STRATEGIC PLAN

The Board formally approved and adopted the BRA’s Mission Statement and Strategic Plan.

ADOPTION OF FISCAL YEAR 2017 ANNUAL OPERATING PLAN AND MULTI-YEAR CAPITAL IMPROVEMENT PLAN

The Board approved and adopted the Fiscal Year 2017 Annual Operating Plan and Multi-Year Capital Improvement Plan and authorized the General Manager/CEO to make expenditures and enter into contracts as listed in the plans. The total operating budget for Fiscal Year 2017 is $56,873,804 and the total capital budget is $23,905,433.

MANAGEMENT REVIEW

The Board of Directors recognized the performance of the General Manager/CEO with a merit pay increase as well as recognition and acknowledgement of an exemplary performance.

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April 25, 2016
SURPLUS PROPERTY

The Board authorized the Brazos River Authority General Manager/CEO to dispose of surplus personal property under the terms and conditions that are in the best interest of the BRA. Items no longer needed or which have been deemed not cost efficient to repair include vehicles, office equipment and other items.

BRA 457(b) and 401(a) PLANS

The Board authorized the General Manager/CEO to retain a firm to manage and administer the BRA’s 457(b) and 401(a) retirement plans.

CONCRETE ASSESSMENT FOR MORRIS SHEPPARD DAM

The Board authorized the General Manager/CEO to negotiate and execute a contract with Wiss, Janney, Elstner Associates Inc. to perform a comprehensive concrete assessment and service life recommendation study for the Morris Sheppard Dam for an amount not to exceed $2,885,900.

TROLLEY REPLACEMENT AT DE CORDOVA BEND DAM

The Board authorized the General Manager/CEO to negotiate and execute a contract with Gerace Construction to provide construction services for the Trolley Replacement Project at DeCordova Bend Dam for an amount not to exceed $609,029 and to also negotiate and execute a contract for winch cart fabrication services for an amount not to exceed $1,432,500.

INVASIVE SPECIES AWARENESS CAMPAIGN

The Board authorized the General Manager/CEO to execute an Interlocal Agreement with the Texas Parks and Wildlife Department to provide funding not to exceed $20,000 for a public awareness campaign to fight the spread of invasive species in the waters of the Brazos.

COST SHARE WITH CITY OF ROUND ROCK

The Board authorized the General Manager/CEO to negotiate and execute a contract with K Friese and Associates to fund Phase III of the House Bill 1437, No Net Loss Water Study, for an amount not to exceed $131,800 and to negotiate and execute an amendment to the Cost Share Agreement with the City of Round Rock so that the city is financially responsible for 50 percent of the Phase 3b costs.

ALLENS CREEK PERMITTING, ENGINEERING AND DESIGN

The Board authorized the General Manager/CEO to negotiate and execute an amendment to existing agreements with the City of Houston to document the City of Houston’s intent to reimburse the BRA for 70 percent of project costs associated with the Allens Creek Reservoir project; and to negotiate and execute a contract with MWH Americas, Inc. for all activities associated with the permitting, engineering, and design of the Allens Creek Reservoir project in an amount not to exceed $86,002,318; provided that no work, including payments, can commence until BRA’s agreements with the City of Houston have been amended.

AMENDING 1972 NRG WATER SUPPLY CONTRACT

The Board authorized the General Manager/CEO to amend the 1972 NRG water supply contract to add additional pumping points, increase the maximum diversion rate, update language specifying parties to the contract, and make other changes to update or remove obsolete provisions.

TAINTER GATE REPAIRS, IMPROVEMENTS AT STERLING C. ROBERTSON DAM

The Board authorized the General Manager/CEO to negotiate and execute a contract with ARCADIS US for the engineering and design of tainter gate repairs and improvements for longterm protection and enhancement of the Sterling C. Robertson Dam in an amount not to exceed $1,926,000.

GROUNDWATER-SURFACE WATER INTERLOCAL AGREEMENT

The Board authorized the General Manager/CEO to execute an Interlocal Agreement with the Texas Water Development Board, under which the BRA will provide funding in an amount not to exceed $20,000 to refine and improve the capability of the central portion of the Queen City, Sparta, and Carrizo-Wilcox aquifers Groundwater Availability Model to simulate groundwater and surface water interaction within the Brazos basin.

FRESHWATER MUSSLE RAPID RISK ASSESSMENT

The Board authorized and approved amending the Fiscal Year 2016 budget in an amount not to exceed $50,000 to accelerate work on the Freshwater Mussel Rapid Risk Assessment. The Board also authorized the General Manager/CEO to execute an Interlocal Agreement with Texas A&M Institute of Renewable Natural Resources for a 2.5 year project with an amount not to exceed $425,000, including limiting the indirect cost rate to 28 percent, to perform risk analysis for the Freshwater Mussel Rapid Risk Assessment project.

SUPPORT OF ENVIRONMENTAL FLOW INITIATIVES

The Board authorized the General Manager/CEO to enter into a contract with Aqua Strategies, Inc. for a 10-year project, for an amount not to exceed $1,625,000, for support for environmental flow initiatives related to the System Operations Permit and Water Management Plan.

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January 25, 2016
COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board approved the Comprehensive Annual Financial Report (CAFR) for fiscal year 2015, and authorized the document to be filed with the Texas Commission on Environmental Quality in accordance with the Texas Water Code. The CAFR was jointly prepared by BRA staff and the accounting firm Padgett Stratemann & Company.

INVESTMENT POLICY

The Board approved the Brazos River Authority Investment Policy, including the Investment Strategy Statement, approved broker/dealer list and approved training resources.

FISCAL YEAR 2016 BUDGET AMENDMENT

The Board approved a Fiscal Year 2016 budget amendment increasing the Brazos Basin Watermaster FY 2016 budget by $20,000, from its current level of $410,000 to $430,000. To calculate its initial funding, the BRA used estimates from the Texas Commission on Environmental Quality (TCEQ) that were based on TCEQ’s proposed budget and a draft methodology for how costs would be allocated to water rights holders to. The final methodology adopted by the TCEQ differed slightly from the draft methodology, resulting in the need for extra funds to cover the allocation and any other costs that may arise.

RETIREMENT COMMITTEE MEMBERSHIP

The Board ratified the Retirement Committee membership appointed by Presiding Officer Dave Scott. Committee officers include: Jeff Tallas, chair; Sal Zaccagnino, vice chair; Peter Bennis; John Henry Luton; Ford Taylor; David Collinsworth; Jim Forte; and Matt Wheelis.

ENCROACHMENT BELOW 1,000 FOOT CONTOUR

The Board approved a policy dealing with encroachments below the 1,000 foot contour at Possum Kingdom Lake. This policy replaces the one previously approved during the divestiture process in October 2010. The policy requires encroachments in general to be removed; however, if the encroachment is a habitable residential structure, then the residential and/or commercial lessee may execute an agreement with the Brazos River Authority granting a license for the structure to remain in place. The agreement requires the licensee to assume all responsibility and liability for the encroachment, including but not limited to, flooding. Licensees pay an annual encroachment fee of 10 cents per square foot, with a $50 minimum. Additionally, the policy allows certain encroachments, such as retaining walls and structures that conform to the lakebed, such as concrete pads.

ENCROACHMENTS ONTO RETAINED BRAZOS RIVER AUTHORITY LANDS

The Board approved a policy regarding encroachments onto retained Brazos River Authority lands at Possum Kingdom Lake. This policy replaces the one previously adopted during the divestiture process in 2010. In general, encroachments must be removed; however, residential and commercial lessees may execute an agreement granting a license for certain encroachments to remain in place. Structures that may remain include, habitable residential structures, enclosed substantial structures that are permanently affixed to the ground and not easily removed, and on-site sewerage facility systems. The license has an annual encroachment fee of 10 cents per square foot, with a $50 minimum.

FISHERIES HABITAT IMPROVEMENT

The Board of Directors authorized the BRA General Manager/CEO to execute an interlocal agreement with the Texas Parks and Wildlife Department for fisheries habitat improvement at Lake Proctor, Lake Granbury and Possum Kingdom Lake. The projected cost is $15,000.

WASTEWATER CONTRACT WITH THE CITY OF SUGAR LAND

The Board authorized the BRA General Manager/CEO to negotiate a wastewater contract with the City of Sugar Land. The current contract between the BRA and Sugar Land expires in September.

RESERVOIR SEDIMENT SURVEYS

The Board authorized the BRA General Manager/CEO to enter into agreements with the Texas Water Development Board and the U.S. Army Corps of Engineers to facilitate hydrographic reservoir sediment surveys at Lakes Belton, Stillhouse Hollow, Georgetown, Possum Kingdom and Whitney, and to secure funding from the U.S. Army Corps of Engineers for a portion of the cost.

LOWER BASIN FLOOD PROTECTION PLANNING STUDY

The Board approved $151,166 for Phase II of Lower Basin Flood Protection Planning Study. The study area is from the Grimes/Waller County line to the Gulf of Mexico. The study will be beneficial for short-term flood forecasting and response as well as long-term flood planning.

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2015

October 26, 2015
POSSUM KINGDOM PROPERTY DIVESTITURE

The Brazos River Authority Board of Directors ratified the contract between the Brazos River Authority and Patterson PK2 Land Partnership LTD and authorized the General Manager/CEO to take all actions necessary to complete the sale of leased property in accordance with Senate Bill 918, 83rd Legislative Session.

SALE OF SURPLUS PERSONAL PROPERTY

The Board of Directors approved the disposal of surplus equipment in a manner that the General Manager/CEO determines to be in the best interest of the BRA.

BUDGET AMENDMENTS

The Board of Directors approved the following budget amendments:

  • Established a Lake Granger intake budget of $45,000 for the 2016 fiscal year.
  • Established a Williamson County Regional Raw Waterline Phase II pumps budget of $35,000, using unspent funds from the 2015 fiscal year budget.
  • Increased the FY2016 Cost Reimbursable Operations & Maintenance Budget, $212,000.
OPERATIONS POLICIES MANUAL

The Board of Directors approved revisions to the Operations Policy Manual. The changes are effective as of November. 1.

PERSONNEL POLICY AMENDMENTS

The Board of Directors approved revisions to the Human Resources Policy Manual for BRA employees.

MORRIS SHEPPARD DAM IMPROVEMENTS AND BUDGET AMENDMENT

The Board of Directors approved the amending of the FY 2016 budget to fund the Possum Kingdom Lake Dam 12-inch Waterline project from $1 million to $4.75 million and the Possum Kingdom RSMU Waterline project from $456,672 to $550,000. The Board also approved a resolution authorizing the General Manager/CEO to enter into a contract with Alltech Engineering Corporation for an amount not to exceed $4.6 million to perform construction services for the two projects.

INTERRUPTIBLE WATER SALES

The Board of Directors approved a safety factor of .25 for use in determining the amounts of Interruptible Water to make available in calendar year 2016, and authorized the General Manager/CEO to make up to 79,937 acre-feet of Interruptible Water available in calendar year 2016. The Board also authorized the General Manager/CEO to use up to 35,417 acre-feet of the Interruptible Water made available for calendar year 2016 to supply existing Interruptible Water Availability Agreements and to enter into new Interruptible Water Availability Agreements for up to 44,520 acre feet, which shall be sold at the current System Rate per acre foot, except for water for agricultural use as that term is defined in Chapter 11 of the Texas Water Code, which shall be sold at the current Agricultural Rate.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM PIPELINE EASEMENT

The Board of Directors authorized the General Manager/CEO to take all actions necessary to abandon a pipeline segment and any interest therein to BASA Resources, Inc., and to negotiate and execute a new easement with BASA Resources, Inc. to continue to provide contracted water to Clearly Petroleum OPCO, LLC.

WASTEWATER SLUDGE MANAGEMENT STUDY

The Board of Directors authorized the General Manager/CEO to negotiate and execute interlocal agreements with current wastewater customers in Williamson County for the development of a study to determine the feasibility of a regional biosolids processing facility.

QUITCLAIM TO THE TEXAS DEPARTMENT OF TRANSPORTATION

The Board of Directors determined a tract of land at the intersection of I-35 and Bud Stockton Loop was unnecessary for the business of the Brazos River Authority and authorized the General Manager/CEO to execute all necessary documents including Quitclaim Deeds conveying the BRA’s interest in the 0.067 acre tract to the State of Texas. The decision was made in response to a request from the Texas Department of Transportation to relocate a portion of the Williamson County Regional Raw Water pipeline to accommodate highway expansion and improvement.

EMPLOYMENT AGREEMENT FOR THE GENERAL MANAGER/CEO

The Board of Directors authorized amending the Employment Agreement for the General Manager/CEO, to adjust the compensation for an Employment Cost Index increase and a merit pay increase in the same manner as other BRA employees.

ELECTION OF OFFICERS

The Board of Directors elected Richard Ball to serve as Assistant Presiding Officer and F. LeRoy Bell to serve as Secretary. The terms are for two years, or until a successor is selected.

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July 27, 2015
BRA BYLAWS

The Board of Directors approved several edits to the bylaws, including the retitling of articles and sections, and the addition of a new section regarding the BRA’s Assistant Secretary.

APPOINTMENT OF ASSISTANT SECRETARY

The Board appointed James D. Forte as an Assistant Secretary of the Brazos River Authority.

TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM RETIREMENT PLAN

The Board adopted plan provisions for BRA employees for 2016, keeping the provisions the same as for the previous year and setting the employer contribution rate at 7.13 percent.

EMPLOYEE BENEFITS PLAN DESIGN

The Board authorized the BRA General Manager/CEO to enter into agreements necessary to transition the BRA from a partially self-insured to a fully insured healthcare program, within financial parameters set in the Fiscal Year 2016 budget.

TRINITY WELL CONSTRUCTION CONTRACT

The Board authorized the BRA General Manager/CEO to enter into a contract with Layne Christensen Company for construction of the Trinity Aquifer Production Well in an amount not to exceed $3,221,504.

TEXAS WATER DEVELOPMENT BOARD REGIONAL WATER PLANNING CONTRACT

The Board authorized the BRA General Manager/CEO to negotiate and execute the Regional Water Planning Agreement with the Texas Water Development Board for $187,800 and authorized negotiation and execution of a professional services agreement with HDR, Inc., in an amount not to exceed $157,748, to complete the tasks identified in the Regional Water Planning Agreement Scope of Work.

CLEAN RIVERS CONTRACT FOR FISCAL YEAR 2016-17

The Board authorized the BRA General Manager/CEO to enter into a contract with the Texas Commission on Environmental Quality, whereby the TCEQ will provide funding in the amount of $796,318 to the BRA to perform water quality monitoring services and other activities under the Texas Clean Rivers Program.

UPPER NAVASOTA AQUATIC LIFE ASSESSMENT CONTRACT

The Board authorized the BRA General Manager/CEO to enter into a contract with the Texas Commission on Environmental Quality to provide an Aquatic Life Assessment on Duck Creek and 24-hour Dissolved Oxygen Assessments on Lake Mexia, Lake Springfield, and the Navasota River above Lake Limestone for funding in the amount of $100,000.

LABORATORY INFORMATION MANAGEMENT SYSTEM SOFTWARE CONTRACT

The Board authorized the BRA General Manager/CEO to enter into a contract with LabVantage Solutions, Inc. to purchase new Laboratory Information Management System software for a cost not to exceed $267,074.

2016 ANNUAL OPERATING PLAN AND MULTI-YEAR CAPITAL IMPROVEMENT PLAN

The Board passed a resolution approving and adopting the Fiscal Year 2016 Annual Operating Plan and Multi-Year Capital Improvement Plan for a total operating budget of $54,691,788 and a capital budget of $19,276,255. The resolution also authorized the BRA General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the plans in accordance with the BRA’s general operations practices and policy.

EXECUTIVE SESSION ITEM 9A

The Board passed a resolution to amend an existing contract with engineering firm Freese and Nichols, Inc. in the amount of $486,000 to extend the contract for the System Operation Permit and Water Management Plan. The Board also authorized the General Manager/CEO to take any actions needed for furtherance of the System Operation Permit and Water Management Plan.

EXECUTIVE SESSION ITEM 9C

The Board accepted a bid from Patterson PK2 Land Partnership for $10.15 million for the purchase of property owned by the Brazos River Authority at Possum Kingdom Lake being sold in accordance with SB 918 passed by the 83rd Texas Legislature. The BRA had received six bids for the property.

EXECUTIVE SESSION ITEM 9D

The Board announced plans to submit a letter to the Legislative Budget Board notifying the board of its intent to amend the General Manager/CEO’s contract to provide for an annual cost of living adjustment, and the opportunity to receive an annual merit pay increase in accordance with the BRA’s methods of annually adjusting compensation for all BRA employees.

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April 27, 2015
SURPLUS PERSONAL PROPERTY

The Board of Directors of the Brazos River Authority gave the General Manager/CEO authority to dispose of surplus personal property, ranging from computer and office equipment to autos and construction vehicles, under terms that are in the BRA’s best interest.

EXECUTIVE SESSION 6B

The Board authorized the General Manager/CEO to begin negotiations to acquire property in McLennan County. The Board directed the General Manager/CEO to provide regular progress updates and to present the final negotiations to the Board for approval.

EXECUTIVE SESSION 6D

The Board authorized the General Manager/CEO to execute an agreement with the City of Abilene and/or the West Central Texas Municipal Water District for the disposition of water supply property assets located in Palo Pinto, Stephens and Eastland counties.

LAKE LIMESTONE IMPROVEMENT PROJECTS

The Board authorized the General Manager/CEO to negotiate and execute contracts for the study, engineering and design of projects aimed at the long-term protection and enhancement of the Sterling C. Robertson Dam in an amount not to exceed $2 million.

LEANDER OPERATIONS AGREEMENT

The Board authorized the General Manager/CEO to negotiate and execute an operations contract with the City of Leander for the Sandy Creek Water Treatment Plant.

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January 26, 2015
MORRIS SHEPPARD DAM MISCELLANEOUS IMPROVEMENT PROJECTS

The Board of Directors authorized the General Manager/CEO to enter into a contract with ARCADIS US, for up to $615,600 for construction and project oversight of miscellaneous improvements to Morris Sheppard Dam at Possum Kingdom Lake.

POSSUM KINGDOM CONCRETE ASSESSMENT

The Board authorized the General Manager/CEO to negotiate and execute peer review contract agreements with up to five specialized experts, to help develop and review comprehensive concrete assessment and service life extension strategies for Morris Sheppard Dam at a cost of up to $1.25 million over five years.

EXECUTIVE SESSION 1B

The Board authorized the General Manager/CEO to take actions required to acquire interests in property to build and operate groundwater wells and water transmission pipelines in eastern Williamson County, Texas.

FISCAL YEAR 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)

The Board accepted the BRA’s Comprehensive Annual Financial Report for Fiscal Year 2014 and approved its filing with the Texas Commission on Environmental Quality (TCEQ). The Board designated the Chief Financial Officer to file the report and the annual filing of the affidavit with the TCEQ Executive Director.

APPROVAL OF THE BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board of Directors adopted the BRA’s Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources as presented to the Board on January 26, 2015.

CAPITAL PROJECT BUDGET AMENDMENTS

The Board authorized and approved amendments to the Fiscal Year 2015 Capital Projects Budget, including:

  1. Establishing a FY2015 Lake Granger Intake project budget of $500,000, using unspent funds from its FY2014 authorized budget; and
  2. Increasing the FY2015 Wide Area Network Equipment Replacement project budget by $80,000, moving purchases planned for FY 2016 into the FY 2015 budget to take advantage of purchasing discounts.
PHASE II GRANT APPLICATION FOR THE LOWER BASIN FLOOD PROTECTION PLANNING STUDY

The Board authorized the General Manager/CEO to apply for $275,234 in grant funding from the Texas Water Development Board (TWDB) to conduct Phase II of a Flood Protection Planning Study for the lower Brazos River from the Grimes/Waller County line to the Gulf of Mexico, including executing the required application, appearing before the TWDB on behalf of the BRA, and submitting required documentation.

The Board also authorized the General Manager/CEO, should the grant application be successful, to negotiate and execute a grant contract with the TWDB to secure the grant funding for Phase II, to enter agreements with participating entities within the study area for the local match funding required to receive the grant, and to authorize the consultant, Halff Associates, Inc. to perform the Phase II work.

BELL COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT (WCID) INTERLOCAL AGREEMENT

The Board authorized the General Manager/CEO to negotiate and execute an Interlocal Agreement with Bell County Water Control and Improvement District No. 1, for no more than $55,000 to provide additional services needed to evaluate the potential of a pipeline connecting Lake Belton and Stillhouse Hollow Reservoir.

AMENDMENTS TO THE PERSONNEL POLICIES

The Board approved revisions to the Human Resources Policy Manual related to employee benefits, to be effective Jan. 1, 2015.

TML MULTISTATE INTERGOVERNMENTAL EMPLOYEE BENEFITS POOL INTERLOCAL AGREEMENT

The Board authorized the General Manager/CEO to enter into an interlocal agreement with the TML MultiState Intergovernmental Employee Benefits Pool, to continue the administration of the BRA’s various employee benefit plans.

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2014

October 27, 2014
REGULATIONS OF BRAZOS RIVER AUTHORITY LAKES AND ASSOCIATED LANDS

The Board of Directors approved changes to the Rules for Governance of Brazos River Authority Lakes and Associated Lands. These changes consolidate the BRA’s Rules for Governance and Shoreline Management Guides into one publication. The changes include revisions to existing rules and extraction of line items that apply to both lakeside property owners and those utilizing the reservoirs for recreational purposes.

EXECUTIVE SESSION 1B.1

The Board rejected a bid to purchase the remaining BRA commercial and residential lease property at Lake Possum Kingdom, consistent with Senate Bill (SB) 918, passed by the 83rd Texas Legislature. The Board then directed BRA staff to post a new request for bids for the properties. In the event no qualified bid is received, the Board directed the General Manager/ CEO to initiate a tract-by-tract sale in accordance with statutorily required timelines set by SB 918.

EXECUTIVE SESSION 1B.2

The Board approved inclusion of specific undeveloped strips in the Senate Bill 918 property sale.

SELECTION OF INVESTMENT ADVISOR

The Board authorized the General Manager/CEO to negotiate a contract for investment advisory services with Valley View Consulting, LLC for a period of two years with options to extend for two additional two year terms, with the contract containing such terms and conditions as the General Manager/CEO shall determine to be in the best interest of the BRA.

AUDIT REQUIREMENTS OF TEXAS ADMINISTRATIVE CODE, TITLE 30, PART 1, CHAPTER 292, SUBCHAPTER B, RULE 292.13(6)(A)

The Board instructed the General Manager/CEO to comply with the provisions of Texas Administrative Code, Title 30, Part 1, Chapter 292, Subchapter B, Rule 292.13(6)(A), by conducting an independent management audit every five years and submitting it to the applicable agency. The Board also determined that Directors shall approve the firm to perform the audit.

BANK DEPOSITORY SERVICES

The Board authorized the General Manager/CEO to enter into a contract for banking services for two years with options to extend for two additional two-year terms, with the contract containing such terms and conditions as the General Manager/CEO shall determine to be in the best interest of the BRA.

ISSUANCE AND SALE OF BRAZOS RIVER AUTHORITY WATER SUPPLY SYSTEM REVENUE REFUNDING BONDS

The Board approved the sale of New Series 2015 Refunding Bonds totaling about $17.5 million. These bonds, to be issued at low, current market interest rates, will be used to prepay at a better rate older bonds that were previously sold to fund the expansion of the East Williamson County Water Treatment System. The refunding will save the BRA approximately $2 million in interest over the life of the bonds.

SURPLUS PERSONAL PROPERTY

The Board gave the General Manager/CEO authorization to dispose of surplus personal property, ranging from a water tank to work equipment, under terms and conditions that are in the best interest of the BRA.

DETERMINATION OF INTERRUPTIBLE WATER AVAILA BLE FOR 2015

The Board authorized the BRA’s General Manager/CEO to provide up to 43,569 acrefeet of interruptible water in calendar year 2015 for existing interruptible water agreements with terms that continue beyond December 31, 2014.

Directors also approved, as part of this resolution, potentially making available an additional 68,983 acre-feet of interruptible water if total BRA System Storage rises above the Stage 1 Drought Watch Trigger level of 1,514,536 acre-feet defined in the BRA Drought Contingency Plan. Interruptible water is firm water not used in previous years and supplies from the reservoir sediment pools, which are not sold on a long-term basis.

AMENDMENTS TO PERSONNEL POLICIES

The Board approved revisions to the Human Resources Policy Manual, to be effective November 1, 2014.

LIVE-STREAM BOARD MEETINGS

The Board approved the development and implementation of a live-stream video system to broadcast future Board meetings in real-time via the Internet.

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July 28, 2014
EXECUTIVE SESSION 1A

The Brazos River Authority Board of Directors passed a resolution authorizing the General Manager/CEO to negotiate and enter into agreements with parties opposing the System Operations Permit. The resolution also authorized the General Manager/CEO to renegotiate agreements previously entered into with opposing parties as long as all negotiations and agreements are in the best interest of the Brazos River Authority.

EXECUTIVE SESSION 1B

The Board of Directors passed a resolution recognizing the sustained, exemplary performance by the General Manager/CEO and noting that performance warrants and justifies recognition and acknowledgement.

HALFF STUDY

The Board of Directors authorized a re-evaluation of the Possum Kingdom-GranburyWhitney Water Management Study conducted by Halff Associates on the condition that the review is to include equal numbers of representatives from lakes Possum Kingdom and Granbury and a consensus must be reached among that stakeholder committee supporting the potential re-evaluation.

The Board further resolved that all parties must agree to the provision that no alternative to be considered adversely impacts Brazos River Authority’s ability to meet the water supply needs of its customers and that should the potential reevaluation of the Halff Study exceed the contracting authority of the General Manager/CEO, the issue shall be brought back before the Board for approval before moving forward.

AUTHORIZATION TO DISBURSE FUNDS TO UNITED STATES ARMY CORPS OF ENGINEERS FOR AMERICAN RECOVERY AND REINVESTMENT ACT PROJECTS

The Board authorized the General Manager/CEO to make payments to the United States Army Corps of Engineers in accordance with the provisions of the (1) Proctor Reservoir Supplemental Agreement, and (2) Somerville Reservoir Supplemental Agreement, both executed in September 2011, by the Brazos River Authority and the Corps. Any such payments will be funded from available savings in the Fiscal Year 2014 Operating Budget.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM

The Board voted to set rates for water supply contracts utilizing the West Central Water Distribution System. The Board determined that effective Sept. 1, 2014, for FY 2015, a fixed rate of $0.0196 per barrel (the equivalent of $0.467 per 1,000 gallons or $151.99 per acre-foot) shall be applied to the amount of water contracted by any customer invoiced for transportation and use of the West Central Brazos Water Distribution System. A variable rate of $0.0179 per barrel (the equivalent of $0.4268 per 1,000 gallons or $139.06 per acre-foot) will be applied to the amount of water delivered to any customer invoiced for transportation using the system.

The Board also determined that effective Sept. 1, 2014, for FY 2015, the fee charged for customers who access the West Central Brazos Water Distribution System for welldrilling purposes or who have water made available at the Veale-Parks Pump Station shall be set at $1,480.

Also effective Sept. 1, 2014 and until changed further, the fee for customers to access the West Central Brazos Water Distribution System through individually dedicated pumps and taps, unless otherwise provided for through an appropriate easement or deed, shall be invoiced at $1,200 for a 1 inch tap and $1,850 for a 1½ inch tap to recover the cost of procuring the equipment, labor and installation.

In addition, the board voted that fees associated with commercial, municipal, or larger taps will be charged in an amount sufficient to recover the cost of procuring the equipment, labor, and installation.

TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM (TCDRS) RETIREMENT PLAN

The Board resolved that the Texas County and District Retirement System (TCDRS) plan provisions, for Brazos River Authority retirees and non-retirees, remain the same for the 2015 plan year, and that the required TCDRS employer contribution rate will be 7.33 percent for the 2015 plan year.

HOUSE BILL 1437 ALLIANCE WATER

The Board authorized the General Manager/CEO to negotiate and execute a contract amendment with K Friese and Associates to fund Phase III of the House Bill 1437, No Net Loss Water Study, for up to $92,925.

The Board also authorized the General Manager/CEO to negotiate and execute an amendment to the Cost Share Agreement with the city of Round Rock to fund the study, so that the city is financially responsible for 50 percent of the Phase III costs.

NEW TEMPLE-BELTON WASTEWATER OPERATIONS CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute contracts for the operations of the Temple and Belton city wastewater facilities.

WILLIAMSON COUNTYREGIONAL RAW WATER LINE ENCASEMENT AT IH-35 AND BUD STOCKTON LOOP

The Board authorized the General Manager/CEO to negotiate and enter into a contract with Lewis Contractors, Inc., to build the Williamson County Regional Raw Water Line Relocation Project in an amount not to exceed $548,609.

FISCAL YEAR 2015 ANNUAL OPERATING PLAN AND MULTI-YEAR CAPITAL IMPROVEMENT PLAN

The Board approved the Fiscal Year 2015 Annual Operating Plan and the Multi-Year Capital Improvement Plan. The Board also authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the two plans, in accordance with the BRA’s General Operations Practices, Policy 2.01, Authority And Responsibilities Of The Board Of Directors And General Manager/Chief Executive Officer.

The Board also authorized the General Manager/CEO to make adjustments in the individual line item amounts of the Budget provided that the total amount expended shall not exceed the total amount authorized for each operating division as follows:

Water Supply: $36,140,721
Cost Reimbursable: $14,279,795
Total Operating Budget: $50,420,516

Water Supply: $19,462,134
Cost Reimbursable: $695,000
Total Capital Budget: $20,157,134

The Board also adopted a rate of $69.50 per acre-foot of water annually for FY 2015 for both System and Interruptible Water Contracts. The Board also adopted a rate of $48.65 per acre-foot of water annually for FY 2015 for the Agricultural Water Rate.

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April 28, 2014
SURPLUS PERSONAL PROPERTY

The Board of Directors of the Brazos River Authority gave the General Manager/CEO authorization to dispose of surplus property, ranging from vehicles to work equipment and appliances, under terms that are in the BRA’s best interest.

RECOMMENDATION TO NEGOTIATE A PROFESSIONAL AUDITING CONTRACT

The Board authorized the General Manager/CEO to negotiate an agreement for professional auditing services with Padgett, Stratemann & Co., L.L.P., with the five-year contract containing conditions the General Manager/CEO shall determine to be in the BRA’s best interest.

EXECUTIVE SESSION 5B1 - Possum Kingdom Lake Divestiture Request For Bids

The Board directed staff to develop and post a request for bids to purchase the remaining Brazos River Authority commercial and residential leased property at Possum Kingdom Lake, consistent with Senate Bill 918, of the 83rd Session of the Texas Legislature.

EXECUTIVE SESSION 5B2 - PK Real Property Interest Associated with Randall L. & Colone E. Scott

The Board authorized staff to execute a property swap, to include BRA road access to the properties, with Randall L. and Colone E. Scott for land of like fair market value to remedy a boundary issue.

EXECUTIVE SESSION 5C - Freese and Nichols, Inc. Engineering Services Issues

The Board authorized the General Manager/CEO to take all steps necessary, including litigation, to resolve ongoing issues with Freese and Nichols, Inc. The Board also directed the General Manager/CEO to inform the Board before taking any conclusive action on this matter.

RESERVE WATER

The Board authorized the General Manager/CEO to enter contracts with municipal, agricultural and industrial users, in accordance with the preference of uses defined in Policy 6.05, Water Sale and Use, for up to 4,767 acre-feet from water currently in contingency reserve. All such contracts shall be limited to a maximum of 500 acre-feet per contract with no more than one contract per entity, and all such contracts shall expire on Dec. 31, 2014.

WATER CONSERVATION

The Board adopted the Water Conservation Plan, conforming to requirements of the Texas Commission on Environmental Quality (TCEQ). This plan supersedes the Water Conservation Plan, dated Oct. 29, 2012, and the Water Conservation Plan for Irrigation Use dated Oct. 26, 2009.

The Board directed the General Manager/CEO to submit the adopted Water Conservation Plan to the TCEQ.

BRUSHY CREEK COMPOST CONTRACT

The Board authorized the General Manager/CEO to execute a contract with Walker Aero Environmental, LLC to compost sludge from the Brushy Creek Regional Sewerage System.

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January 27, 2014
FISCAL YEAR 2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board accepted the BRA’s Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2013 and approved its filing with the Texas Commission on Environmental Quality.

BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board adopted the BRA’s Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources.

RESOLUTION CALLING BONDS FOR REDEMPTION AND OTHER MATTERS RELATING TO BRAZOS RIVER AUTHORITY WATER SUPPLY SYSTEM REVENUE REFUNDING AND IMPROVEMENT BONDS, SERIES 2005B

The Board approved the redemption and repayment of $8,535,000 in Water Supply System Revenue Refunding and Improvement Bonds, Series 2005B. The move should save the BRA an estimated $3.5 million in future interest costs.

ELECTRICITY AGGREGATOR AGREEMENT

The Board authorized the General Manager/CEO to enter into contracts deemed to be in the BRA’s best interest and within budgetary constraints on purchases of electricity as recommended and negotiated by the Houston-Galveston Area Cooperative Energy Purchasing Corporation for a contract term not to exceed five years.

AUTHORIZATION TO AWARD ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute a contract for enterprise resource planning financial software services with the firm that is determined by staff to provide the best value and services to the BRA.

FLOOD PROTECTION PLANNING STUDY

The Board authorized the General Manager/CEO to apply for $531,584 in grant funding from the Texas Water Development Board (TWDB) to conduct Phase I of a Flood Protection Planning Study for the lower Brazos River from the Grimes/Waller County line to the Gulf of Mexico. This includes executing the required application, appearing before the TWDB on behalf of the BRA, and submitting other such documentation as may be required by the TWDB.

The Board also approved that should the grant application be successful, the General Manager/CEO is authorized to negotiate and enter a contract with the TWDB to secure the grant funding, enter agreements with participating entities within the study area for the local match funding required to receive the grant, and to request proposals and enter a contract with the selected firm to conduct the study.

BELL COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT (WCID) AMENDMENT

The Board authorized the General Manager/CEO to negotiate and execute an amendment to its Interlocal Agreement with Bell County WCID No. 1 providing for additional services necessary to analyze a pipeline connecting Lake Belton and Stillhouse Hollow Reservoir, for no more than $50,000.

WATER RELATED FEES

The Board adopted a waiver policy for those with a residential or commercial Water Use Permit or Commercial Facility Permit. The new policy allows a fee waiver when a permittee can demonstrate to BRA’s satisfaction that decreased lake levels prevented the use of water pumping equipment associated with the permittee’s Water Use Permit or commercial facilities associated with the permittee’s Commercial Facility Permit for their intended purposes for three consecutive months. The waiver policy only applies to the annual or monthly permit fees and not to any other related fees.

The Board directed the General Manager/CEO to develop and implement a procedure to accomplish this Waiver Policy and any needed adjustments to Water Use Permit and Commercial Facility Permit applications.

The Board also determined that Water Use Permit and Commercial Facility Permit fees will be assessed at the end of the billing year, at which time any applicable waivers will be applied.

EXECUTIVE SESSION 12

The Board authorized the General Manager/CEO to execute amendments to existing contracts with Freese and Nichols, Inc. for $399,797 for a total of $3,650,469; and RPS Espey for $65,000 for a total of $1,070,000. These amendments are to be used for costs related to the System Operation Permit and Water Management Plan.

The Board also authorized the General Manager/CEO is to take any needed actions to further the System Operation Permit and Water Management Plan.

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2013

October 28, 2013
CAPITAL PROJECT BUDGET AMENDMENTS

The Board approved an amendment to the Fiscal Year 2014 Annual Operating Plan under the Water Supply and Cost Reimbursable portions of the Total Capital Budget. The changes include establishing a FY2014 budget for projects not completed during FY 2013. These funds include continuation of the DeCordova Low Flow Facility budget of $407,495, the FY2014 Lake Granger Intake budget of $2,166,000 and a FY2014 Central Office Mold Remediation budget of $200,000. These funds do not represent additional capital costs for these projects.

SURPLUS PERSONAL PROPERTY

The Board gave the General Manager/CEO authorization to dispose of surplus personal property, ranging from vehicles to work equipment, under terms and conditions that are in the best interest of the BRA.

AMENDMENTS TO PERSONNEL POLICIES

The Board approved revisions to the Human Resources Policy Manual, to be effective November 1, 2013.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR 2014

The Board authorized the General Manager/CEO to make available up to 44,162 acrefeet of Interruptible Water in Calendar Year 2014 for existing Interruptible Water Availability Agreements with terms that extend beyond December 31, 2013. The Board also resolved that due to drought conditions, exceptionally low reservoir inflow and potential Stage 3 Drought Emergency declarations in 2014, no new Interruptible Water Availability Agreements will be authorized at this time for CY 2014.

EXECUTIVE SESSION 11B

The Board authorized an amendment establishing a Fiscal Year 2014 Williamson County Regional Raw Water Line Phase II Pumps Capital Project Budget of $660,000.

AMENDMENT TO THE EMPLOYMENT AGREEMENT FOR GENERAL MANAGER/CEO

The Board’s July 29, 2013 recommendation for a salary increase and an amendment to the Employment Agreement for the General Manager/CEO for exemplary performance and leadership of the Brazos River Authority was approved at the October 28, 2013 meeting.

ELECTION OF BOARD OFFICERS

The Board, under authority granted by Article 4 of BRA bylaws, elected Christopher S. Adams Jr. of Granbury to serve as Assistant Presiding Officer and Richard Ball of Mineral Wells to serve as Secretary. The officers shall serve for two years or until a successor is selected.

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July 29, 2013
TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM PLAN

The Board voted that the Texas County and District Retirement System plan provisions for BRA retirees and non-retirees remain the same for the 2014 plan year, and that the employer contribution rate shall be 7.78 percent.

AMEND BOND COVENANTS OF 2009 TEXAS WATER DEVELOPMENT BOARD WATER INFRASTRUCTURE FUND (WIF) BONDS

The Board voted to amend the terms of this particular bond series to eliminate the required retention of an independent consulting engineer to evaluate the condition of BRA water supply system assets every five years.

WILLIAMSON COUNTY REGIONAL RAW WATER SYSTEM, PHASE II PUMP EXPANSION

The Board authorized the General Manager/CEO to take any actions necessary to resolve issues associated with the Williamson County Regional Raw Water System – Phase II Pump Expansion. The Board also authorized the General Manager/CEO to execute any and all contracts necessary to complete the project, including engineering and construction services.

POSSUM KINGDOM LAKE CONTROLLED OUTLET CONDUIT PROJECT

The Board authorized the General Manager/CEO to take any needed actions to resolve issues associated with the Controlled Outlet Conduit project for Possum Kingdom Lake’s Morris Sheppard Dam. The Board also authorized the General Manager/CEO, to execute any and all contracts necessary to complete the project, including engineering and construction services.

BUDGET AMENDMENT FOR THE POSSUM KINGDOM NOSE BAFFLES & PIER 8 PROJECT

The Board approved the transfer of $400,000 to the Fiscal Year 2013 Possum Kingdom Nose Baffles & Pier 8 capital project budget from other projects in the current year budget that are not expected to move forward in FY 2013.

SURVEY SERVICES – SALE OF BRAZOS RIVER AUTHORITY PROPERTIES AT POSSUM KINGDOM

The Board authorized the General Manager/CEO to obtain survey services of the remaining BRA residential and commercial leased tracts at Possum Kingdom Lake. The survey will allow the BRA to initiate the real estate transactions in accordance with Senate Bill 918 passed during the 83rd Texas State Legislature.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM

The Board voted to set rates for water supply contracts utilizing the West Central Water Distribution System. The Board determined that effective Sept. 1, 2013, for Fiscal Year 2014, a fixed rate of $0.0159 per barrel (the equivalent of $0.380 per 1,000 gallons or $123.72 per acre-foot) shall be applied to the amount of water contracted by any customer invoiced for transportation and using the West Central Brazos Water Distribution System. A variable rate of $0.0211 per barrel (the equivalent of $0.501 per 1,000 gallons or $163.37 per acre-foot) will be applied to the amount of water delivered to any customer invoiced for transportation utilizing the West Central Brazos Water Distribution System.

The Board also determined that effective Sept. 1, 2013, for Fiscal Year 2014, the fee charged for customers who access the West Central Brazos Water Distribution System for well-drilling purposes or who have water made available at the Veale-Parks Pump Station shall be set at $1,457.

WILLIAMSON COUNTY REGIONAL RAW WATER LINE RELOCATION AT BUD STOCKTON LOOP

The Board authorized the General Manager/CEO to take all needed action, including the use of eminent domain, to acquire property located in the vicinity of Interstate 35 and the proposed Bud Stockton Loop in Williamson County, Texas, to relocate and operate a 48- inch raw water transmission pipeline to supply water from Lake Stillhouse Hollow in Bell County to Lake Georgetown in Williamson County.

GEORGETOWN WASTEWATER OPERATIONS CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute a contract, if reselected, to continue operation of the wastewater facilities for the City of Georgetown.

CLEAN RIVERS CONTRACT FOR FISCAL YEARS 2014 – 2015

The Board authorized the General Manager/CEO to enter into a contract with the Texas Commission on Environmental Quality (TCEQ), whereby TCEQ will provide funding, in the amount of $796,318 to the BRA to perform water quality monitoring services and other activities under the Texas Clean Rivers Program.

ADOPTION OF FISCAL YEAR 2014 ANNUAL OPERATING PLAN (BUDGET)

The Board approved the Fiscal Year 2014 Annual Operating Plan. The Board authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the FY 2014 Annual Operating Plan.

As part of the Annual Operating Plan, the Board adopted a rate of $65.65 per acre-foot of water annually for FY 2014 for both System and Interruptible Water Contracts. The Board also adopted a rate of $45.95 per acre-foot of water annually for FY 2014 for the Agricultural Water Rate.

CENTRAL OFFICE HEATING, VENTILATING, AIR CONDITIONING AND CARPET REPLACEMENT

The Board authorized the General Manager/CEO to take any action needed to replace the heating, ventilating, air conditioning system and carpet for the Central Office located at 4600 Cobbs Drive, in Waco.

EXECUTIVE SESSION 19

The Board discussed the General Manager/CEO’s continued exemplary performance and leadership of the Brazos River Authority and discussed a plan for reasonable compensation, noting that his salary had not been increased for a period of seven years.

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April 29, 2013
BOAT DOCK FEES

The Board of Directors voted to discontinue assessing the annual Residential On-water Facility Permit Fees (dock fees) at Possum Kingdom Lake, Lake Granbury and Lake Limestone. The Board also approved amending the BRA’s Rates and Fees Schedule to remove the requirement to charge annual Residential On-Water Facility Fees effective Jan. 1, 2014.

TRINITY GROUNDWATER

The Board authorized the General Manager/CEO to negotiate and enter into a contract with Layne Christensen Company, to build the Trinity Groundwater Test Well for an amount not to exceed $1,023,330.

CLUTE-RICHWOOD WASTEWATER CONTRACT AMENDMENT

The Board authorized the General Manager/CEO to negotiate and execute an amendment to the Sewerage System Agreement transferring ownership of all sewage and effluent entering the wastewater treatment plant from the BRA to the cities of Clute and Richwood.

SURPLUS PERSONAL PROPERTY

The Board gave the General Manager/CEO authorization to dispose of surplus personal property, ranging from vehicles to work equipment and appliances, under terms and conditions that are in the best interest of the Authority. Authorization was also given for the property to be used and or maintained when necessary until an appropriate replacement is received and placed in service.

EXECUTIVE SESSION 7A

The Board authorized the General Manager/CEO to reprogram an amount of no more than $315,000, originally to be spent for Capital Projects in FY 2013, to the System Operation Permit Project. The funds would be used for costs related to hearings required for the Water Management Plan and Watermaster Petition.

The Board also authorized the General Manager/CEO to abandon Certificate of Adjudication 12-2939 and to take any actions necessary for the furtherance of the System Operation Permit and Water Management Plan.

EXECUTIVE SESSION 7B

The Board authorized the General Manager/CEO to take any actions necessary to obtain recovery and further construction to complete the controlled outlet conduit project for Possum Kingdom Lake’s Morris Sheppard Dam.

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January 28, 2013
FISCAL YEAR 2012 COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board of Directors accepted the BRA’s Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2012 and approved its filing with the Texas Commission on Environmental Quality.

BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board adopted the BRA’s Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property, ranging from vehicles to work equipment and scrap metal, under terms and conditions that are in the best interest of the BRA.

RATIFICATION OF RETIREMENT COMMITTEE MEMBERSHIP

The Board approved Presiding Officer Dave Scott’s appointments to the Retirement Committee, including Bill Rankin, Chairman; LeRoy Bell, Vice Chairman; Peter Bennis; Robert Christian; David Collinsworth; Jim Forté and Matt Wheelis.

EXECUTIVE SESSION 9

The Board directed staff to work with legislative officials to include property associated with Costello Island and property located within the Federal Energy Regulatory Commission (FERC) Project Area that is associated with the ongoing sale of property under Chapter 8502.0132 Special District Local Laws Code in any divestiture bill.

BRA shall support these sales only for properties that are to be sold for no less than their fee simple fair market value, determined as if the properties or their residual interest are not subject to regulation by FERC and are available for immediate use. If the properties are still subject to FERC regulation at time of sale, then the buyers may only purchase a residual interest in the properties, which shall automatically vest when the properties are no longer under FERC regulation.

POSSUM KINGDOM LAKE RSMU WATERLINE REPLACEMENT PROJECT

The Board approved an amendment to decrease the FY 2013 Possum Kingdom and Lake Granbury Boating Capacity Study Capital Project by $55,000 and transfer $55,000 to the FY 2013 Possum Kingdom RSMU Waterline Replacement Capital Project budget.

MORRIS SHEPPARD DAM (POSSUM KINGDOM) CONCRETE ASSESSMENT AND SERVICE LIFE EXTENSION

The Board authorized the General Manager/CEO to negotiate and execute a contract with Freese and Nichols, Inc. to provide engineering services for a comprehensive Concrete Assessment and Service Life Extension of Morris Sheppard Dam in an amount not to exceed the FY 2013 budget of $750,000.

WILLIAMSON COUNTY REGIONAL RAW WATER LINE RELOCATION FOR STATE HIGHWAY 195 CONSTRUCTION BIDS

The Board authorized the General Manager/CEO to negotiate and enter into a contract with Mountain Cascade of Texas, LLC, for construction of the Williamson County Regional Raw Water Line Relocation Project for $818,703 to make way for an expansion of State Highway 195.

JONAH WATER SPECIAL UTILITY DISTRICT BOND AMENDMENT

The Board authorized the General Manager/CEO to execute an amendment to the Engineering Report as part of the Jonah Water Special Utility District Water System Facilities Installment Sale Contract to allow Jonah to use bond proceeds to complete the infrastructure necessary to meet their immediate needs and developer agreements.

BEL-HOUSE PROJECT UPDATE

The Board authorized the General Manager/CEO to negotiate and execute an Interlocal Agreement with Bell County Water Control and Improvement District No. 1 to perform a physical hydraulic model and a hydrological model update for a pipeline connection of Lake Belton and Stillhouse Hollow Reservoir, for no more than $45,000.

HB 1437 ALLIANCE WATER

The Board authorized the General Manager/CEO to negotiate and execute a Cost Share Agreement with the City of Round Rock to fund the House Bill 1437 No Net Loss Water Study, for no more than $120,000.

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2012

October 29, 2012
REMEDIATION OF BRAZOS RIVER AUTHORITY’S CENTRAL OFFICE

The Brazos River Authority Board of Directors instructed the General Manager/CEO to take all actions needed to speed resolution of issues related to mold contamination in the BRA’s Central Office building in Waco. The Board authorized the General Manager/CEO to execute contract amendments and change orders, for a total of up to $7.2 million for the remediation and other work.

The Directors also amended the Fiscal Year 2013 Annual Operating Plan to increase the budget for the Central Office Remediation Capital Project from its current $3 million to $7.2 million.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR 2013

The Board of Directors authorized the General Manager/CEO to make 102,857 acre-feet of Interruptible Water available in Calendar Year 2013. The Board also authorized the General Manager/CEO to enter into Interruptible Water Availability Agreements for use of this water, which shall be sold at the current system rate per acre foot. Water for agricultural use, as defined in Chapter 11 of the Texas Water Code, shall be sold at the current agricultural rate.

DROUGHT CONTINGENCY PLAN UPDATE

The Board adopted the Drought Contingency Plan, as presented at the October 29, 2012 meeting and prepared according to requirements of the Texas Commission on Environmental Quality (TCEQ). The plan is to replace the previous version, dated June 5, 2007. The Board directed the General Manager/CEO to submit the adopted plan to the TCEQ.

WATER CONSERVATION PLAN UPDATE

The Board adopted the Water Conservation Plan, as presented at the October 29, 2012 meeting and prepared according to TCEQ requirements. The plan is to replace the previous version, dated April 2009. The Board directed the General Manager/CEO to submit the adopted plan to the TCEQ.

WILLIAMSON COUNTY REGIONAL RAW WATER LINE BUDGET AMENDMENT

The Board authorized the General Manager/CEO to amend the Williamson County Regional Raw Water Line Phase II Pumps Capital Project budget from $7.525 million to $7.6 million with the additional funding provided by the cities of Georgetown and Round Rock, Jonah Water Special Utility District, Chisholm Trail Special Utility District, and Brushy Creek Municipal Utility District in accordance with the Williamson County Regional Raw Water Line agreements.

ADDITIONAL FUNDING TO COMPLETE 2016 BRAZOS G REGIONAL WATER PLAN

The Board authorized the General Manager/CEO, as administrative agent for the Brazos G Regional Water Planning Group, to negotiate and execute an amendment to the Regional Water Planning Agreement with the Texas Water Development Board for $923,341 in additional funding to complete the fourth cycle of regional water planning.

The Board also authorized the General Manager/CEO to negotiate and execute an amendment to the professional services agreement with HDR Engineering for $881,791 in additional funding to complete the tasks identified in the Regional Water Planning Agreement scope of work.

JANUARY 2013 REGULAR BOARD MEETING

The Board approved a change of location for the regularly scheduled January 2013 Board meeting if remediation of the Waco Central Office has not been finalized. The Board shall conduct its regular meeting on Monday, January 28, 2013, at Lee Lockwood Library & Museum, 2801 West Waco Drive, Waco, Texas, if the Central Office facility is unavailable.

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October 1, 2012
RESOLUTION OF THE BOARD OF DIRECTORS OF THE BRAZOS RIVER AUTHORITY OCTOBER 1, 2012

Agenda Item No. 1
Remediation of Brazos River Authority’s Central Office Facility

“WHEREAS, Stachybotrys ("black mold") has been detected in the Central Office building;

WHEREAS, the presence of elevated levels of mold spores present an immediate health risk;

WHEREAS, structural and mechanical deficiencies have caused mold proliferation in the building;

WHEREAS, preservation of the health and safety of individuals entering the building is critical to the Brazos River Authority;

WHEREAS, the full extent of the required remediation work cannot be readily ascertained; and

WHEREAS, immediate mold remediation and restoration of the building is necessary to eliminate any potential health hazards and prevent further damage to the building.

NOW THEREFORE, BE IT HEREBY RESOLVED by the Brazos River Authority Board of Directors as follows:

The Board of Directors hereby affirms the Declaration of Emergency issued by the General Manager/CEO related to mold abatement and prevention in the Brazos River Authority’s Central Office facility; affirms that due to the nature of the deficiencies in the Central Office Building, the full extent of the required remediation work cannot be readily ascertained; and instructs the General Manager/CEO to take all actions necessary to expedite the corrective measures.

BE IT FURTHER RESOLVED , the Board of Directors authorizes the General Manager/CEO to execute professional services and construction contracts, in an amount not to exceed $3,000,000, for the following activities:

  • mold assessment, abatement, and clean-up;
  • heating, ventilation, air conditioning (HVAC) evaluation and design of corrective measures for immediate and long term implementation;
  • architectural services, including design of structural repairs and renovation and comprehensive project oversight;
  • all construction services necessary to complete the recommended abatement, reconstruction and HVAC improvements; and
  • all services and supplies necessary to vacate the Central Office facility during the mold remediation process.

BE IT FURTHER RESOLVED that Board of Directors amends the Fiscal Year 2013 Annual Operating Plan in the following manner:

Replace the Central Office Doors and Windows Capital Project, which has a current budget of $250,000, with the Central Office Remediation Capital Project, which will have a new project budget of $3,000,000.

Funds for this new Project will come from the Contingency Reserve Fund which has a current balance of $5,000,000.”

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July 30, 2012
EXECUTIVE SESSION 1

The Board authorized the General Manager/CEO to coordinate with the 83rd Texas State Legislature to request legislation that would allow sale of the remaining Possum Kingdom Brazos River Authority Residential and Commercial leased tracts in a similar manner as in House Bill 3031 passed by the 81st Legislature. The action is subject to the Federal Energy Regulatory Commission’s (FERC) acceptance, approval, and issuance of a Final Order in response to the BRA’s Surrender Application to decommission its hydro-electric operating license.

The Board also suspended authorization to pursue a market value appraisal, previously approved by the Board at its April 30, 2012 meeting.

TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM PLAN

The Board voted to make no changes in the Texas County and District Retirement System plan provisions for Authority retirees and non-retirees keeping the required employer contribution rate will be 7.85 percent for the 2013 plan year.

ADOPTION OF FISCAL YEAR 2013 ANNUAL OPERATING PLAN (BUDGET)

The Board approved the Fiscal Year 2013 Annual Operating Plan. The Board authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the FY 2013 Annual Operating Plan. The General Manager/CEO was also authorized to adjust individual line item amounts of the Budget, provided that the total spent is not more than $48,547,841 for the Total Operating Budget and $ 34,384,241 for the Total Capital Budget.

The Board also adopted $62.50 per acre-foot of water annually for FY 2013 for the System Water Rate and Interruptible Water Rate and $43.75 per acre-foot of water annually for FY 2013 for the Agricultural Water Rate. These rates remained unchanged from last year.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property, ranging from office and lab equipment to furniture and appliances, under terms and conditions that are in the best interest of the Authority.

FISCAL YEAR 2013 INTERNAL AUDIT PLAN

The Board approved the Fiscal Year 2013 Internal Audit Plan. The plan includes audits of internal controls on cash received and paid out. It also includes audits of risk mitigation and implementation of previous audit recommendations, among other efforts.

INTERNAL AUDIT CHARTER

The Board approved the Internal Audit Charter as presented at its July 30, 2012 meeting.

POSSUM KINGDOM LAKE PIER 14 LOW FLOW GATE

The Board authorized the General Manager/CEO to amend the FY 2012 “PK Dam Pier 14 Low Flow Gates” Capital Project budget from $84,000 to $125,000, with the additional funding coming from the “PK Dam Bay #9 Weir Box” Capital Project budget. The funds are for instrumentation and wiring to the SCADA system for automation of the low-flow gate.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM

The Board set a fixed rate of $0.0155 per barrel ($0.369 per 1,000 gallons or $120.24 per acre-foot) for water contracted by any customer invoiced for transportation and using the West Central Brazos Water Distribution System. The Board also set a variable rate of $0.0225 per barrel ($0.535 per 1,000 gallons or $174.56 per acre-foot) for water delivered to any customer invoiced for transportation and using the system. These rates are effective beginning Sept. 1, 2012, for FY 2013.

LEANDER-COLORADO RETURN FLOWS

The Board authorized the General Manager/CEO to negotiate and execute an agreement with the Lower Colorado River Authority regarding the City of Leander’s Colorado River-sourced wastewater discharges.

WILLAIMSON COUNTY REGIONALRAW WATER LINE BUDGET AMENDMENT

The Board authorized the General Manager/CEO to amend the Williamson County Regional Raw Water Line Phase II Pumps Capital Project budget from $7,400,235 to $7,525,000, with the additional funding provided by the cities of Georgetown and Round Rock, Jonah Water and Chisholm Trail special utility districts, and Brushy Creek Municipal Utility District in accordance with the Williamson County Regional Raw Water Line agreements.

LIBERTY HILL WASTEWATER SERVICES AGREEMENT

The Board authorized the General Manager/CEO to negotiate and execute a wastewater operations contract with the City of Liberty Hill, in a form consistent with those used on similar wastewater treatment operations performed by the BRA.

TEMPLE-BELTON PROPERTY TRANSFER

The Board authorized the General Manager/CEO to negotiate and execute an agreement with the cities of Temple and Belton to transfer the Temple-Belton Regional Sewerage System properties, easements, permits, equipment and appurtenances to the cities.

BUDGET AMENDMENT FOR CHLORIDE MODEL PROJECT

The Board authorized the General Manager/CEO to amend the Fiscal Year 2012 “Chloride Model” Capital Project budget from $220,000 to $273,000, with additional funding provided from the Fiscal Year 2012 “COE Pool Rise” Capital Project budget. This will allow the project completion date to be moved up to September 2012.

OCTOBER REGULAR BOARD MEETING

The Board voted to hold its next regular meeting on Oct. 29, 2012, at the Texas Ranger Hall of Fame, Knox Hall, located at 100 Texas Ranger Trail, in Waco. The meeting is being moved because of repair work to the BRA Central Office at that time.

EXECUTIVE SESSION 24B

The Board approved a resolution regarding the sustained outstanding performance of BRA management.

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April 30, 2012
EXECUTIVE SESSION 1A

The Board of Directors authorized the General Manager/CEO to file the Brazos River Authority’s proposed new System Operation Permit Water Management Plan as required with the Texas Commission on Environmental Quality. The Board also authorized the General Manager/CEO to take any action needed to complete the plan and approved reprogramming up to $99,000 in funds, previously allocated for other projects, to cover the costs of the stakeholder process.

EXECUTIVE SESSION 1B

The Board authorized the General Manager/CEO to obtain a market value appraisal of the remaining Brazos River Authority residential and commercial leases at Possum Kingdom Lake (excluding the shoreline control strip leases, associated with House Bill 3031).

POSSUM KINGDOM LAKE RETAINING WALLS

The Board approved updates to the Brazos River Authority’s policies on retaining walls at Possum Kingdom Lake. The new policy addresses repairing and maintaining existing walls located below the 1000 foot contour, and constructing new walls.

FREESE AND NICHOLS INC. CONTRACT AMENDMENT

The Board authorized the General Manager/CEO to amend its contract with Freese and Nichols, Inc. for miscellaneous improvements at Morris Sheppard Dam, in an amount of no more than $502,872.

AUTHORIZATION TO EXTEND INVESTMENT ADVISOR CONTRACT WITH VALLEY VIEW CONSULTING LLC FOR TWO YEARS

The Board authorized the General Manager/CEO to extend the contract for investment advisory services with Valley View Consulting LLC for two more years, ending October 31, 2014.

RESOLUTION CALLING BONDS FOR REDEMPTION AND OTHER MATTERS TO BRAZOS RIVER AUTHORITY WATER SUPPLY SYSTEM REVENUE BONDS, SERIES 2002 (AMT)

The Board approved a resolution to redeem Brazos River Authority Water Supply System Revenue Bonds, Series 2002, to obtain debt service savings.

ONCOR CONTRACT FOR GRANGER LAKE INTAKE

The Board authorized the General Manager/CEO to execute a Facilities Extension Agreement with Oncor Electric Delivery Company, LLC for $259,739.43. The contract will allow Oncor to provide electric service to the Granger Lake water intake.

ACQUIRE REAL PROPORTY FOR WILLIAMSON COUNTY REGIONAL WATER LINE RELOCATION PROJECT

The Board authorized the General Manager/CEO to take any needed steps, including the use of eminent domain, to acquire property needed to relocate a raw water transmission line near the intersection of State Highway 195 and Shell Road in Williamson County. Relocating the line will assist the Texas Department of Transportation in an effort to widen Highway 195 through the area.

DIRECTORS EXPENSES

The Board approved a resolution updating the Authority’s Operation Policies Manual section on Directors’ Fees and Reimbursement of Business Expenses.

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March 12, 2012
DETERMINATION OF INTERRUPTIBLE WATER

The Brazos River Authority Board of Directors in accordance with the Interruptible Water Sale Procedure, voted to make the remaining balance of 77,336 acre-feet of interruptible water available for sale in calendar year 2012. The Board also voted to authorize the General Manager/CEO to enter into Interruptible Water Availability Agreements for this water at the current system rate per acre-foot with the exception of agricultural use as defined in Chapter 11 of the Texas Water Code, which shall be sold at the current agricultural rate.

AUTHORIZATION OF WATER CONTRACT ASSIGNMENTS

The Board of Directors authorized the General Manager/CEO to approve the temporary assignment of water under existing long-term contracts for use by third parties on an annual basis. Execution of the agreements is subject to the terms and conditions contained in the existing contracts and what is determined to be in the best interest of the Brazos River Authority Water Supply System.

INTERLOCAL AGREEMENT WITH BELL COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT NO. 1

The Board of Directors authorized the General Manager/CEO to negotiate and execute an Interlocal Agreement with Bell County Water Control and Improvement District No. 1 to evaluate a pipeline connection between Lakes Belton and Stillhouse Hollow for an amount not to exceed $50,000.

FUTURE DIVESTITURE OF REMAINING LEASED PROPERTIES AT POSSUM KINGDOM LAKE

The Board of Directors voted to instruct Authority staff to develop strategies for the future divestiture of the remaining leased properties at Possum Kingdom Lake and to brief the Board on the issues at its April, 2012, regularly scheduled Board meeting.

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January 30, 2012
EXECUTIVE SESSION 1B, GRAHAM SALT CREEK PROJECT

The Board of Directors authorized the General Manager/CEO to notify the U.S. Army Corps of Engineers that the Brazos River Authority wishes to finish the Salt Creek Project in Graham as quickly and prudently as possible. The Board also authorized the General Manager to enter any contracts needed within the Fiscal Year 2012 Capital Projects Budget to complete the project.

EXECUTIVE SESSION 1C, SYSTEM OPERATION PERMIT

The Board authorized the General Manager/CEO to use $450,000 from the FY 2012 Capital Projects Budget to cover costs to accelerate the Water Management Plan recommended by the Texas Commission on Environmental Quality (TCEQ).

REDEMPTION AND OTHER MATTERS RELATED TO BRAZOS RIVER AUTHORITY LAKE GRANBURY SURFACE WATER AND TREATMENT SYSTEM REVENUE

The Board authorized the General Manager/CEO to redeem all outstanding bonds that had been used to finance construction projects at the Lake Granbury Surface Water and Treatment System. The bond redemption is required in order to transfer the SWATS facility from the Authority to the SWATS Participants.

LONG-TERM SUPPORT FOR ENVIRONMENTAL FLOW INITIATIVES RELATED TO DEVELOPMENT OF WATER MANAGEMENT PLAN

The Board authorized the General Manager/CEO to enter into a contract to conduct an environmental water flow study needed to develop a Water Management Plan. The cost of the five-year project which was previously budgeted is for an amount not to exceed $1,005,000.

FEDERAL ENERGY REGULATORY COMMISSION UPDATE

The Board authorized the General Manager/CEO to combine the budgets of two FY 2012 projects at Possum Kingdom Lake’s hydroelectric plant. The PK Powerhouse Window Replacement Capital Project and the PK Hydro Decommissioning Capital Project are combined into the PK Hydro Decommissioning project. The Board authorized the General Manager/CEO to execute any needed contracts to complete the decommissioning within a budget of $9,103,816.

ON-WATER FACILITY AND RESIDENTIAL PERMITTING REQUIREMENTS IN THE VICINITY OF HORSESHOE BEND AND PECAN PLANTATION AT LAKE GRANBURY

The Board directed the General Manager/CEO to end Authority on-water facility and residential water permit administration at Lake Granbury downstream from the dam and upstream from the lake’s upper boundary on the Brazos River.

FISCAL YEAR 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board accepted the Authority’s Comprehensive Annual Financial Report for FY 2011 and approved its filing with the TCEQ.

APPROVAL OF THE BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board adopted the Authority’s Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property, ranging from vehicles to equipment, under terms and conditions that are in the best interest of the Authority.

RATIFICATION OF RETIREMENT COMMITTEE MEMBERSHIP

The Board approved Presiding Officer Dave Scott’s appointments to the Retirement committee, including Peter Bennis, Chairman; LeRoy Bell, Vice Chairman; Bob Christian; Bill Rankin; David Collinsworth; Jim Forté and Matt Wheelis.

RESOLUTION AUTHORIZING THE REPAYMENT OF CAPITAL DEBT FOR WATER SUPPLY STORAGE AT AQUILLA LAKE

The Board authorized the General Manager/CEO to prepay debt to the U.S. Army Corps of Engineers for investments to store water at Aquila Lake. The repayment of the $8,956,251 principal balance (plus accrued interest) will save the Authority an estimated $8.8 million in future interest costs.

RESOLUTION CALLING BONDS FOR REDEMPTIONS AND OTHER MATTERS RELATING TO THE BRAZOS RIVER AUTHORITY WATER SUPPLY SYSTEM REVENUE REFUNDING AND IMPROVEMENT BONDS

The Board authorized the General Manager/CEO to redeem $11,145,000 of Authority Water Supply System Revenue Bonds. Prepaying these bonds will save the Authority an estimated $5.1 million in future interest costs.

REPAIR AND REPLACEMENT FUND

The Board approved a Repair and Replacement Reserve Fund balance of $5 million for five years, beginning with FY 2012.

OPERATIONS AGREEMENT WITH THE CITY OF LEANDER

The Board ratified the Interim Operation Agreement for the Sandy Creek Water Treatment Plant, dated Dec. 9, 2011.

GRANGER LAKE INTAKE PIPELINE CONSTRUCTION CONTRACT

The Board authorized the General Manager/CEO to negotiate and enter into a contract to build the Granger Lake Intake Pipeline for $3,524,940.50. The Board also authorized the General Manager/CEO to execute change orders of no more than 10 percent ten percent or $352,494 for a contingency fund for the contract.

GRANGER LAKE WATER SUPPLY MAINTENANCE CONTRACT

The Board Authorized the General Manager/CEO to enter an agreement with a firm for engineering design and construction oversight services and a firm for construction services if it becomes necessary to dredge or construct a temporary pipeline to maintain water supply at the existing East Williamson County Regional Water System intake at Granger Lake. In line with this possible requirement, the Board also authorized the General Manager/CEO to amend the FY 2012 Capital Projects Budget to establish a Lake Granger Water Supply Maintenance Project for $2 million with funds from the current Lake Granger Intake Project.

AUTHORIZATION OF AN AMENDMENT TO THE BRAZOS RIVER AUTHORITY – JONAH WATER SPECIAL UTILITY DISTRICT WATER SYSTEM FACILITIES INSTALLMENT SALE CONTRACT AND AUTHORIZATION OF THE ISSUANCE OF BRAZOS RIVER AUTHORITY CONTRACT REVENUE BONDS, SERIES 2012 (JONAH WATER SPECIAL UTILITY DISTRICT WATER SUPPLY PROJECT) AND OTHER RELATED MATTERS

The Board authorized the Authority to take the needed steps to support the expansion of the water system of the Jonah Water System Special Utility District by issuing bonds to finance the project.

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2011

October 31, 2011
AMENDMENTS TO BRAZOS RIVER AUTHORITY PERSONNEL POLICIES

The Board of Directors approved amendments to the Brazos River Authority Human Resources Policies on ethical conduct, work hours, compensation and other matters.

INTERNAL AUDIT PLAN

The Board approved the Fiscal Year 2012 Internal Audit Plan. The plan includes audits of internal controls on cash received and paid out. It also includes audits of risk mitigation and implementation of previous audit recommendations, among other efforts.

ADOPTION OF RATES AND FEES

The Board of Directors approved a compilation that brings together the various fees, rates and permit costs related to doing business with the Authority.

EXECUTIVE SESSION 9B

The Board discussed the sale of the Lake Granbury Surface Water and Treatment System (SWATS). After conclusion of the executive session, the Board authorized the General Manager/CEO to enter an agreement to transfer ownership of SWATS to the customers utilizing the water treatment system.

SURFACE WATER AND TREATMENT SYSTEM TRANSMISSION STORAGE TANK

The Board also approved a plan, should the SWATS transfer not take place, to seek bids and enter a contract for foundation and structural repairs to the Transmission Storage Tank.

DECORDOVA BEND DAM LOW FLOW FACILITY

The Board of Directors authorized the Authority’s General Manager/CEO to enter into a contract for no more than $2.16 million with AUI Contractors, LLC to perform modifications to the low flow facility at Lake Granbury’s DeCordova Bend Dam.

WEST CENTRAL BRAZOS PIPELINE ENCASEMENT PROJECT BUDGET AMENDMENT

The Board of Directors approved an amendment to increase the Fiscal Year 2012 West Central Brazos Pipeline Encasement Capital Improvement Budget by $38,000.

FEDERAL ENERGY REGULATORY COMMISSION (FERC) UPDATE

The Board authorized the General Manager/CEO to enter into a contract of no more than $900,000 with Freese & Nichols, Inc. to design headgate structures and controlled flow conduit components of the Morris Sheppard Dam at Possum Kingdom Lake.

TEMPLE-BELTON REGIONAL SEWERAGE SYSTEM OPERATIONS CONTRACT

The Board of Directors authorized the General Manager/CEO to negotiate and execute a wastewater contract with the Cities of Temple and Belton for the operation of the Temple-Belton Regional Sewerage System.

AUTHORIZATION FOR USE OF EMINENT DOMAIN TO ACQUIRE EASEMENTS FOR THE GRANGER LAKE INTAKE AND PIPELINE PROJECT

The Board of Directors authorized the General Manager/CEO to use the power of eminent domain to acquire easements to install a raw water transmission pipeline along the north side of Farm-to-Market Road 1331 from County Road 496 to about a half mile west of Granger Dam Road in Williamson County. The pipeline and associated communication cables will provide water transportation for the new Lake Granger Intake located in the U.S. Army Corps of Engineers’ Wilson H. Fox Park to the Brazos River Authority’s East Williamson County Water Treatment Plant.

AMENDMENTS TO THE BRAZOS RIVER AUTHORITY OPERATIONS POLICIES MANUAL

The Board of Directors approved proposed changes to the Brazos River Authority Operations Policies Manual related to procurement of certain contracts. The changes resulted from House Bill 628 by the Texas Legislature in 2011.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR 2012

The Board of Directors authorized the General Manager/CEO to make 8,477 acre-feet of Interruptible Water available in Calendar Year 2012 for existing Interruptible Water Availability Agreements with terms that extend beyond December 31, 2011. The Board also resolved that due to the exceptional drought conditions and the Stage 3 Drought Warning declaration for Lake Somerville, no new Interruptible Water Availability Agreements would be authorized for CY 2012.

FUNDING FOR SEDIMENT SURVEYS OF SYSTEM RESERVOIRS SCHEDULED FOR FISCAL YEARS 2012 AND 2013

The Board authorized the General Manager/CEO to enter into contracts with the Texas Water Development Board (TWDB) or the U.S. Army Corps of Engineers (Corps) to conduct hydrographic surveys of Authority System Reservoirs during Fiscal Years 2012 and 2013 as needed to acquire matching federal funding from the Corps.

Entering these contracts will secure federal funding from the Corps to pay for half of the total survey costs, currently estimated at $92,508 for FY 2012 and $173,250 for FY 2013.

RENEWAL OF WATER SUPPLY CONTRACT WITH TEXAS PARKS AND WILDLIFE DEPARTMENT

The Board of Directors authorized the General Manager/CEO to negotiate a water supply contract with the Texas Parks and Wildlife Department, for use at its Possum Kingdom Fish Hatchery.

ELECTION OF BOARD OFFICERS

The Board, under authority granted by Article 4 of the Authority bylaws, elected Jean Killgore of Somerville to serve as Assistant Presiding Officer and Christopher S. Adams Jr. of Granbury to serve as Secretary. The officers shall serve for two years or until a successor is selected.

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July 25, 2011
TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM PLAN

The Board of Directors voted to maintain the Texas County and District Retirement System plan provisions for Authority employees and retirees. The required employer contribution rate for the 2012 plan year will be 7.86 percent.

CONTRACT FOR BANK DEPOSITORY SERVICES

The Board authorized the General Manager/CEO to enter into a banking services contract with BBVA Compass for two years with an option for three additional years.

ADOPTION OF FISCAL YEAR 2012 ANNUAL OPERATING PLAN (BUDGET)

The Board approved the Fiscal Year 2012 Annual Operating Plan. The Board authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the FY 2012 Annual Operating Plan, and to adjust individual line item amounts of the Budget, provided that the total spent is not more than $59,903,065 for the Total Operating Budget and $49,321,279 for the Total Capital Budget.

With the budget, the Board voted to maintain the system and interruptible water rate of $62.50 per acre-foot annually for FY 2012. The Board also adopted $43.75 per acre-foot of water annually for FY 2012 for the agricultural water rate.

SURPLUS PERSONAL PROPERTY

The Board gave the General Manager/CEO authorization to dispose of surplus personal property, ranging from vehicles to work and training equipment, under terms and conditions that are in the best interest of the Authority.

POSSUM KINGDOM DISTRIBUTION SYSTEM INFRASTRUCTURE

The Board authorized the General Manager/CEO to execute a bill of sale to convey “Possum Kingdom Village Area” electric distribution facilities to United Cooperative Services and to execute a utility easement for the area with United Cooperative Services.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM

The Board set both fixed and variable rates for the contracts utilizing the West Central Brazos Water Distribution System. The fixed rate of $0.0128 per barrel (the equivalent of $0.305 per 1,000 gallons or $99.31 per acre-foot) will be applied to the amount of water contracted by any customer invoiced for transportation and use. The variable rate is set at $0.0210 per barrel (the equivalent of $0.501 per 1,000 gallons or $163.11 per acre-foot) to be applied to the amount of water delivered to any customer invoiced for transportation and use of the system. Both rates are effective Sept. 1, 2011 FY 2012.

The Board also set the fee charged for customers who access the system for well-drilling purposes or who have water made available at the Veale-Parks Pump Station, at $1,250. This rate is also effective Sept. 1, 2011, for FY 2012.

U.S. ARMY CORPS OF ENGINEERS SUPPLEMENTAL AGREEMENT NO. 1 TO THE DEPARTMENT OF THE ARMY EASEMENT NO. DACW63-2-00-0523.

The Board authorized the General Manager/CEO to execute the supplemental agreement to the easement, which sets a path to reroute a small section of pipeline around a City of Georgetown water treatment facility.

LAKE GRANGER INTAKE CONSTRUCTION BIDS

The Board authorized the General Manager/CEO to negotiate and enter into a contract with Reynolds Inc. to build the Lake Granger Intake for $10,580,641. The Board also authorized the General Manager/CEO to execute change orders for no more than five percent or $529,032 contingency fund for the construction contract.

CLEAN RIVERS CONTRACT FOR FISCAL YEAR 2012-2013

The Board authorized the General Manager/CEO to renew the annual contract with the Texas Commission on Environmental Quality (TCEQ) for the Texas Clean Rivers Program. TCEQ will provide $843,160 in funding for water quality monitoring and other activities.

REGIONAL WATER PLANNING GRANT AGREEMENT

The Board authorized the General Manager/CEO, as administrative agent for the Brazos G Regional Water Planning Group, to negotiate and execute the Regional Water Planning Agreement with the Texas Water Development Board for $432,413.

The Authority Board also authorized the General Manager/CEO to negotiate and execute a professional services agreement for up to $403,631 with HDR Engineering to complete the tasks identified in the Regional Water Planning Agreement Scope of Work.

FUNDING FOR SEDIMENT SURVEYS OF SYSTEM RESERVOIRS

The Board authorized the General Manager/CEO to contract with the Texas Water Development Board by the end of September 2011 to conduct hydrographic surveys of Authority System Reservoirs during FY 2012 and 2013 as needed to acquire matching funds from the U.S. Army Corps of Engineers. The agreement will secure federal funds from the Corps to pay for half of the survey costs, currently estimated at $92,508 for FY 2012 and $173,250 for FY 2013.

EXECUTIVE SESSION 21C

The Board approved the Executive Compensation and Evaluation Committee’s recommendations regarding the performance review of the General Manager/CEO and commended his sustained and outstanding performance during Fiscal Year 2011.

SYSTEM OPERATION PERMIT FUNDS

The Board authorized the General Manager/CEO to reclassify an amount not to exceed $400,000, originally to be utilized for capital projects in FY 2011 to the System Operation Permit Project to cover cost over-runs related to the permit hearings process required by the permit.

PLANNING ASSISTANCE TO THE STATES PROGRAM

The Board authorized the General Manager/CEO to enter into a Planning Assistance to States Program Letter of Agreement with the U.S. Army Corps of Engineers for funds to pursue environmental studies for the Water Management Plan required by the System Operations Permit.

The Board also authorized the General Manager/CEO to modify any existing agreements with consultants retained by the Brazos River Authority to perform work authorized in the Letter of Agreement.

Finally, the Board Authorized the General Manager/CEO to commit matching Authority funds to satisfy the requirements of the Planning Assistance to States program of up to $275,000.

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April 18, 2011
REDEMPTION AND OTHER MATTERS RELATING TO BRAZOS RIVER AUTHORITY WATER SUPPLY SYSTEM REVENUE REFUNDING AND INVESTING BONDS, SERIES 2001A (AMT) AND 2001B

The Board voted to redeem and prepay these bonds to reduce the “Maximum Annual Debt Service Requirements” as defined in the Board’s resolution, authorizing the bonds’ issuance. The Board designated the General Manager/CEO the authorized officer to carry out the bonds’ redemption.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property, ranging from computer, office and work equipment to automobiles and trailers, under terms and conditions that are in the best interest of the Authority.

COMMERCIAL LEASES

The Board resolved to retain the current lease rate for all Commercial Lease operations at their 2011 lease rate until the Federal Energy Regulatory Commission formally acts upon the Brazos River Authority’s Hydro-Electric Surrender Application.

CORRECTION DEEDS

The Board authorized the General Manager/CEO to execute deeds correcting minor variations that were discovered in several property descriptions and surveys needed to fulfill the intent of the sale of land to Patterson PK Land Partnership, Ltd.

EVERGREEN SOLUTIONS STAFFING STUDY

The Board accepted the Staffing Study conducted by Evergreen Solutions as a guide and management tool for the General Manager/CEO to assess staffing needs at Possum Kingdom Lake. The Board accepted staff’s reduction recommendations and authorized the General Manager/CEO to evaluate outsourcing activities and responsibilities to ensure services are economic and prudent.

POSSUM KINGDOM – GRANBURY – WHITNEY WATER MANAGEMENT PLAN

The Board approved the zonal drawdown methodology for operating Possum Kingdom Lake and Lake Granbury in accordance with results of the Possum Kingdom – Granbury – Whitney Water Management draft Study report dated April 2011.

EAST WILLIAMSON COUNTY REGIONAL WATER SYSTEM DROUGHT CONTINGENCY PLAN

The Board authorized the General Manager/CEO to implement the Drought Contingency Plan for the East Williamson County Regional Water System.

LIBERTY HILL WASTEWATER TREATMENT PLANT

The Board authorized the General Manager/CEO to notify the Lower Colorado River Authority that the Brazos River Authority will waive its right of first refusal in order to allow the sale of the Liberty Hill Wastewater Treatment Facility to the City of Liberty Hill.

The Board also authorized the General Manager/CEO to take all actions necessary to transfer the associated wastewater permit and Certificate of Convenience and Necessity to Liberty Hill and to negotiate a wastewater operations contract with Liberty Hill in a form consistent with those used on other similar wastewater treatment operations performed by the Authority.

FUNDS FOR SYSTEM OPERATIONS PERMIT

The Board authorized the General Manager/CEO to reprogram up to $550,000 in funds originally to be spent for Capital Projects in Fiscal Year 2011 to the System Operation Permit Project to cover cost over-runs related to the Permit Hearings process and to initiate work on the Water Management Plan required by the Permit.

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January 31, 2011
FISCAL YEAR 2010 COMPREHENSIVE ANNUAL FINANCIAL REPORT

The Board of Directors accepted the Brazos River Authority’s Comprehensive Annual Financial Report for Fiscal Year 2010, approved its filing with the Texas Commission on Environmental Quality (TCEQ) and designated the Chief Financial Officer to file the report and the annual filing of the affidavit with the TCEQ Executive Director.

BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board adopted the Authority Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources as presented at its January 31, 2011 meeting.

INTERNAL AUDIT PLAN

The Board approved the Financial Year 2011 Internal Audit Plan as presented at its January 31, 2011 meeting.

TEXAS WATER DEVELOPMENT BOARD APPLICATION FOR TEXAS ENVIRONMENTAL INFRASTRUCTURE PROGRAM FUNDING

The Board approved the filing of a Statement of Interest with the Texas Water Development Board for funding through the Texas Environmental Infrastructure Program (TEIP). The funding will be used for the feasibility study portion of the Brazos Saltwater Barrier project. The Board committed to provide the 25 percent non-federal cost share in the form of cash and/or in-kind services either directly from the Authority or from stakeholders in the Brazos Saltwater Barrier project.

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2010

October 18, 25 and 26, 2010
RETIREMENT COMMITTEE MEETING

The Brazos River Authority’s Retirement Committee held their regular quarterly meeting on October 18th in Waco, Texas. The following action was taken:

AUTHORIZATION TO NEGOTIATE A RETIREMENT PLAN ADVISORY SERVICES CONTRACT

The Retirement Committee approved a resolution for the General Manager/CEO to negotiate a contract for retirement plant advisory services with The Bogdahn Group for a period of five years.

BOARD MEETING

The Brazos River Authority’s Board of Directors held their quarterly meeting on October 25 and 26, 2010. The following actions were taken.

AMENDMENT TO BRAZOS RIVER AUTHORITY RETIREMENT PLAN

The Board of Directors passed a resolution amending the Employee Retirement Plan and Defined Contribution Plan requiring a letter be sent to the Internal Revenue Service (IRS) requesting determinations for the tax exempt status of both plans. The Board also resolved that following a favorable determination from the IRS, distributions be made available to all eligible participants.

AMENDMENT TO RETIREMENT TRUST FOR AUTHORITY EMPLOYEES

The Board adopted a resolution amending the Authority Employee Retirement Trust, effective November 30, 2010.

AMENDMENTS TO PERSONNEL POLICIES EFFECTIVE NOVEMBER 1, 2010

The Board amended the Human Resources Policies on personal Internet blogs and posts, absences, shift premiums, unauthorized work hours, timeliness, employee responsibilities and reports, on-the-job injuries and termination of employment.

AMENDMENTS TO PERSONNEL POLICIES EFFECTIVE JANUARY 1, 2011

The Board amended the Human Resources Policies on introductory periods, and coverage effective dates for insurance, long-term disability and the flexible benefits plan.

RESOLUTION AMENDMENT ON WILLIAMSON COUNTY REGIONAL RAW WATER LINE REFUNDING BONDS

The Board amended a resolution passed on July 26, 2010 authorizing the issuance of up to $20 million for the Williamson County Regional Raw Water Line Project. The issuance will help the Authority realize savings, providing $5.8 million for new projects and pay the costs of issuance of the debt.

POTENTIAL DECOMMISSIONING THE POSSUM KINGDOM LAKE HYDROELECTRIC GENERATION

The Board took no action on the potential decommissioning of the Possum Kingdom Lake hydroelectric generation plant. The Board scheduled a special meeting for November 8, 2010 at 11 a.m. at the Central Office in Waco for further discussion of the issue.

SHORELINE CONTROL STRIP LEASE FORM FOR POSSUM KINGDOM

The Board adopted the Federal Energy Regulatory Commission (FERC) Project Area Shoreline Control Strip Lease Form. The Board also resolved that Shoreline Control Strip leases shall have a one-year term and shall automatically renew for one-year periods unless terminated.

ENCROACHMENTS BELOW 1,000 FOOT COUNTOUR AT POSSUM KINGDOM LAKE

The Board approved a resolution that, with exceptions, requires removal of encroachments situated below the 1000 foot contour in the lakebed at Possum Kingdom Lake. The policy also set an annual encroachment fee, effective January 1, 2011 of 10 cents per square foot ($50 minimum) for structures allowed to continue to encroach into the lake bed.

ENCROACHMENTS ONTO RETAINED BRAZOS RIVER AUTHORITY LAND AT POSSUM KINGDOM LAKE

The Board approved a resolution that, with exceptions, requires removal of encroachments onto Brazos River Authority retained property at Possum Kingdom Lake. The policy also set an annual encroachment fee, effective January 1, 2011 of 10 cents per square foot ($50 minimum) for structures allowed to continue to encroach onto Authority-retained property.

POSSUM KINGDOM LAKE POST-DIVESTITURE ADJUSTMENTS

The Board approved a resolution allowing certain fees to be assessed that had previously been waived for residential property leased from the Authority. The fees, which have long been assessed for deeded property owners around the lake, will now be applied to property sold in the recent divestiture. The adjustment includes fees for issuance of Transfer, Residential Water Use Permit, On-Water Facility Permit, Water Recreational User and fees related to Authority waste convenience stations.

PUBLICATIONS AND FORMS UPDATE

The Board authorized the General Manager/CEO to update the Possum Kingdom Lake Shoreline Management Plan and Customer Guide, the Permit and Agreement for On-Water Facility form, the Permit and Agreement for Residential Water Use form, and all other Brazos River Authority publications as needed to reflect the policies adopted by the Board at its October 25, 2010 meeting, and to make such forms and publications consistent with the Authority’s post-divestiture responsibilities.

POSSUM KINGDOM CRANE REPLACEMENT

The Board authorized the General Manager/CEO to enter into a contract to buy a crawler crane for up to $847,000 in accordance with the Fiscal Year 2011 budget.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR CALENDAR YEAR 2011

The Board determined that 117,161 acre-feet of interruptible water can be made available for sale in calendar year 2011. The Board also authorized the General Manager/CEO to enter into interruptible water availability agreements for the use of this water, which shall be sold at the current system rate per acre foot, except for water for agricultural use, as that term is defined in Chapter 11 of the Texas Water Code, which shall be sold at the current agricultural rate.

ELECTRICITY AGGREGATOR ENGAGEMENT

The Board authorized the General Manager/CEO to enter into negotiations with Houston Galveston Area Cooperative Energy (H-GAC) to obtain electric power for meters in deregulated areas and to enter into an agreement in a form and manner most advantageous to the Authority.

AUTHORIZATION TO PARTICIPATE IN H-GAC ENERGY PURCHASING CORPORATION

The Board agreed to join the Houston-Galveston Area Council and other participating political subdivisions and participate in the H-GAC Energy Purchasing Corporation. The Board approved the HGAC Energy Purchasing Corporation’s Articles of Incorporation Bylaws. Directors also agreed the Authority will cooperate with the Corporation in providing data related to electricity demand for its accounts, and other information that may assist in preparing bid solicitations or requests for proposals. By approving this resolution, the Authority did not create an obligation for itself, nor did it authorize the Corporation to purchase electricity on its behalf without the Authority’s prior consent to specific purchases. The Board also agreed to allow the Corporation to use the Authority’s name as a participant in descriptions of the Corporation.

GRANT FOR IMPLEMENTATION OF SELECT MANAGEMENT MEASURES FOR THE LAKE GRANBURY WATERSHED PROTECTION PLAN

The Board authorized the General Manager/CEO to enter into a grant agreement with the Texas Commission on Environmental Quality to implement select portions of the Lake Granbury Watershed Protection Plan. The total amount of the grant is $544,799, with the Brazos River Authority’s portion being approximately 40 percent of this amount and will be covered by in-kind services.

GRANGER LAKE REAL PROPERTY ACQUISITION

The Board authorized the General Manager/CEO to take necessary or desirable actions required to acquire interests in real property for the construction and operation of a 48” Water Pipeline and Water Intake Facility at Granger Lake.

GRANGER LAKE INTAKE MITIGATION

The Board authorized the General Manager/CEO to enter into an agreement with the United States Army Corps of Engineers for mitigation of impacts to Granger Lake in conjunction with the construction of the Authority Granger Lake Intake project.

REGULAR BOARD MEETING UPDATE AND LOCATION

As required by Authority Bylaws, the change to the date and location of its regular Board meetings must be approved by a Board vote. The Board passed a resolution setting meeting dates and locations for upcoming January and April 2011 regular quarterly meetings tor January 31, 2011 in Sugar Land, Texas and April 18th in Waco, Texas.

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July 26, 2010
TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM PLAN

The Board of Directors voted to maintain the Texas County and District Retirement System plan provisions for both Authority retirees and non-retirees at the current rate. The required employer contribution rate will be 7.91 percent for the 2011 plan year.

ADOPTION OF FISCAL YEAR 2011 ANNUAL OPERATING PLAN (BUDGET)

The Board approved the Fiscal Year 2011 Annual Operating Plan. The Board authorized the General Manager/CEO to make and enter into contracts for expenditures as listed in the Operating Plan. The resolution also gives the General Manager/CEO authority to adjust individual line item amounts of the budget, provided that the total spent is not more than $62,167,539 for the Total Operating Budget and $141,851,678 for the Total Capital Budget. The Board adopted a rate of $62.50 per acre-foot of water annually for Fiscal Year 2011 for the System Water Rate and Interruptible Water Rate. The Board also adopted a rate of $43.75 per acre-foot of water annually for Fiscal Year 2011 for the Agricultural Water Rate.

EXTENSION OF INVESTMENT ADVISOR CONTRACT

The Board authorized the General Manager/CEO to negotiate an extension of the contract for investment advisory services with Valley View Consulting LLC for two years, ending Oct. 31, 2012, with the contract containing terms and conditions the General Manager/CEO determines are in the Authority’s best interest.

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property, ranging from computer and work equipment to a vehicle, under the terms and conditions that are in the best interest of the Authority.

ISSUANCE, SALE AND DELIVERY OF AUTHORITY CONTRACT REVENUE IMPROVEMENT AND REFUNDING BONDS, SERIES 2010 (WILLIAMSON COUNTY REGIONAL RAW WATER LINE PROJECT)

The Board authorized the issuance of up to $20 million in revenue bonds to refund $11.3 million of the Authority Contract Revenue Bonds issued in 2000 for the Williamson County Regional Raw Water Line Project. The new issuance will help the Authority realize savings, providing $5.8 million for new projects and pay the costs of issuance of the debt.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM

The Board set a Fixed Rate of $.0112 per barrel (the equivalent of $0.266 per 1,000 gallons or $86.74 per acre-foot) to be applied to the amount of water contracted by any customer invoiced for transportation and using the West Central Brazos Water Distribution System. The Board set the variable rate of $0.0233 per barrel (the equivalent of $0.555 per 1,000 gallons or $180.80 per acre-foot) to be applied to the amount of water delivered to any customer invoiced for transportation and using the system. Both rates are effective September 1, 2010 for Fiscal Year 2011.

The Board also set the fee charged for customers who access the system for well-drilling purposes or who have water made available at the Veale-Parks Pump Station, at $1,175. This rate is also effective September 1, 2010, for Fiscal Year 2011.

COMMERCIAL LEASE RATE ADJUSTMENT

The Board tabled this item until the October Board meeting and directed staff to present additional information and options for determining the rate for Commercial lease properties at Possum Kingdom Lake and Lake Granbury.

INSTREAM FLOW MODELING PROJECT

The Board authorized the General Manager/CEO to enter into a contract with the Texas Commission on Environmental Quality (TCEQ) for a grant project titled, “Water Quality Model Needs for Brazos River Instream Flow Study.” The project cost $125,205 with the TCEQ funding $75,205.

SUGAR LAND CONTRACT

The Board authorized the General Manager/CEO to negotiate and execute a contract with the City of Sugar Land to operate and maintain the city’s north and south regional wastewater treatment plants.

DESIGNATION OF RECORDS MANAGEMENT OFFICER

The Board authorized the designation of Debbie Ewing as Records Management Officer for the Brazos River Authority. Notification of this designation will be communicated in writing to the State Library in accordance with the applicable provision of Chapter 203, Local Government Code.

EXECUTIVE SESSION 21A, ENVIRONMENTAL SITE WORK FOR PROPERTY PURCHASE

The Board authorizes the General Manager/CEO to negotiate a contract for environmental services with a firm, which in the judgment and discretion of the General Manager/CEO best meets the needs of the Authority.

EXECUTIVE SESSION 21B, AUTHORITY MANAGEMENT REVIEW

The Board approved the Executive Compensation and Evaluation Committee’s recommendations regarding the performance review of the General Manager/CEO and commended his sustained and outstanding performance during 2010.

RETIREMENT COMMITTEE AUTHORIZATION TO SOLICIT PROPOSALS FOR RETIREMENT PLAN ADVISORY SERVICES

The Board’s Retirement Committee authorized the General Manager/CEO to solicit proposals for retirement plan advisory services and to deliver to the Committee, a recommended short list of at least three firms for interview by the Retirement Committee.

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April 26 and 27, 2010
AGREEMENT TO REDEEM BRAZOS RIVER AUTHORITY, CITY OF ROBINSON CONTRACT REVENUE BONDS

The Board approved a resolution authorizing an escrow agreement calling bonds for redemption and other matters relating to Authority contract revenue bonds, series 1996 (City of Robinson Wastewater Treatment System Project).

SURPLUS PERSONAL PROPERTY

The Board authorized the General Manager/CEO to dispose of surplus personal property, ranging from office furniture and work equipment to vehicles, under terms and conditions that are in the best interest of the Authority.

LIABILITY INSURANCE COVERAGE

The Board authorized the General Manager/CEO to purchase liability insurance, effective Oct. 1, 2010, based upon the suggested levels giving the Authority the appropriate liability insurance.

COSTELLO ISLAND LEASE AGREEMENT

The Board authorized modifications to a resolution passed at its January 25, 2010 meeting that approved execution of a residential lease agreement with Costello Island Inc. As authorized in January, execution of the lease was contingent upon Costello bringing its on-site sewerage facilities into compliance with current regulations. The modification allows for the execution of a residential lease prior to correcting these issues, but requires remediation within two years. Upon compliance, Costello will be permitted to purchase their leasehold from Patterson PK Properties, Inc.

TERMINATION OF PALO PINTO COUNTY STIPEND

The Board directed the General Manager/CEO to notify Palo Pinto County that the Authority will end financial assistance toward law enforcement costs, effective Sept. 30, 2010.

FEDERAL WATER POLICY

The Board passed a resolution calling upon the Federal Government’s Executive Branch to ensure that regulatory guidelines and Executive Orders dealing with water policy be fully publicized in draft form, with appropriate time allowed for formal public review and comment.

The resolution also advocated for all federal water-related legislation to be fully vetted and reviewed with participation by the public and state and local interests. Additionally, the resolution called for the concerns of local and regional governments, as well as water providers and business interests, to be reflected in the actions and decision making processes of Federal Executive and Legislative officials. The resolution also stressed that the final decision about the needs of local communities be decided at the state and local level.

The resolution is to be sent to the U.S. President and members of Congress representing the Brazos River basin.

WASTEWATER OPERATIONS CONTRACT WITH CHISHOLM TRAIL SPECIAL UTILITY DISTRICT

The Board authorized the General Manager/CEO to negotiate and execute a contract with the Chisholm Trail Special Utility District to operate a wastewater lift station that will contribute flow to the Liberty Hill Wastewater Treatment Facility.

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January 25, 2010
SELECTION OF UNDERWRITING TEAM

The Board of Directors authorized the General Manager/CEO to appoint an underwriting team of Cabrera Capital Markets, Citigroup Global Markets, Fidelity Investments, First Southwest Company, Morgan Keegan and Company, Raymond James, and Stephens Incorporated. The Board also authorized the General Manager/CEO to select members of the underwriting team on a rotating basis based on required expertise for each bond sale. Selection of the underwriting team is effective immediately and will remain in effect for five calendar years beginning Feb. 1, 2010.

ADOPTION OF FISCAL YEAR 2010 INTERNAL AUDIT PLAN

The Board adopted the FY 2010 Internal Audit Plan as presented to the Administration and Audit Committee. The Authority’s Internal Audit Charter requires that each year’s Plan be adopted by the Board.

ADOPTION OF FISCAL YEAR 2009 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)

The Board accepted the Authority’s CAFR for FY 2009 and approved its filing with the Texas Commission on Environmental Quality (TCEQ). The chief financial officer is designated to file the report and the annual filing of the affidavit with the TCEQ executive director.

APPROVAL OF BRAZOS RIVER AUTHORITY INVESTMENT POLICY

The Board reviewed and adopted the Authority Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List, and Approved Training Sources as presented to the Board.

POSSUM KINGDOM LAKE PROPERTY DIVESTITURE

The Board directed staff to include as part of the sale to Patterson PK Land Partnership Ltd. all undeveloped strips of property located between a surveyed block and a road, and available land adjacent to roads needed for county right-ofways. These areas will be subject to the terms defined in House Bill 3031 and the Authority’s contract for sale with Patterson. Property within the Federal Energy Regulatory Commission project area is excluded from transfer.

WILLIAMSON COUNTRY RAW WATER LINE PROJECT

The Board authorized the General Manager/CEO to execute a contract change with the engineering firm of Freese and Nichols Inc.’s for services related to the Williamson County Raw Water Line Project for a total not to exceed $137,015.

COSTELLO ISLAND LEASE

The Board authorized the General Manager/CEO to enter into a residential lease agreement with Costello Island, Inc. The new lease provides the organization the right to lease up to 10 cottage sights for single-family residential use and is contingent upon updates to bring on-site sewerage facilities within state and local regulations.

The Board also authorized the General Manager/CEO to enter into a nonresidential lease agreement with Costello Island Inc. to include areas currently occupied by an air strip, boat landing, and barn/grazing area. The lease is subject to FERC approval with Costello Island, Inc being responsible for all costs associated with FERC approval and requirements. The lease will run concurrent with the residential lease for a period of 20 years with one 10-year extension and is terminable by the Authority upon 365-day written notice.

Approval to enter such lease agreements is subject to termination of Costello Island, Inc current leases that extend to 2012. The leases are also subject to the sale option offer presented by Patterson PK Land Partnership, Inc at the Board’s Jan. 25 meeting.

TWDB APPLICATION FOR TEXAS ENVIRONMENTAL INFRASTRUCTURE PROGRAM FUNDING

The Board adopted a resolution supporting construction of a saltwater barrier on the Brazos River near the Gulf of Mexico. The resolution included the approval to file a Statement of Interest with the Texas Water Development Board (TWDB) for federal funding through the Texas Environmental Infrastructure Program (TEIP) for a project feasibility study.

The Board also agreed to provide a 25 percent, non-federal cost share to match any funding obtained through TEIP in the form of cash and/or in-kind services directly from the Authority or project stakeholders.

AMENDMENTS TO WATER CONTRACT DEFINITIONS

The Board redefined the terms “Industrial Use” and “Municipal Use” in Authority water contracts to be consistent with TCEQ and Texas Administrative Code definitions and the Authority’s water permits.

TRANSFER OF U.S. ENVIRONMENTAL PROTECTION AGENCY GRANT FUNDS TO THE RICHMOND-ROSENBERG LOCAL GOVERNMENT CORPORATION

The Board approved the transfer and release of funding from U.S. Environmental Protection Agency Grant numbers XP-97690601, XP-96644401, and XP96644501 to the Richmond-Rosenberg Local Government Corporation. The agreement will be executed prior to the funds transfer and will release the Authority of all responsibilities from the grants.

IMPLEMENTATION OF SELECT PORTIONS OF THE LAKE GRANBURY WATERSHED PROTECTION PLAN

The Board authorized the General Manager/CEO to enter into a grant agreement with the TCEQ to implement select portions of the Lake Granbury Watershed Protection Plan. The total amount of the grant is $828,345. The Authority’s portion will be about 40 percent of this amount and will be executed through inkind services.

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2009

October 26, 2009
APPROVAL OF RETIREMENT FUND INVESTMENT POLICY

The Brazos River Authority’s Retirement Committee passed a resolution adopting the Investment Policy of the Retirement Plan for Authority employees. The action updates a plan that was adopted in January 1996 and amended once in 2001.

EXTEND BANKING SERVICES CONTRACT FOR TWO YEARS

The Board authorized the General Manager/CEO to extend the banking services contract with Wells Fargo for two years based on the rates submitted in the organization’s proposal and containing such terms and conditions as the General Manager/CEO determines to be in the best interest of the Authority.

SURPLUS PERSONAL PROPERTY

The Board gave the General Manager/CEO the authorization to dispose of surplus personal property, including computer equipment ranging from fax machines to laptop computers, under terms and conditions that are in the best interest of the Authority.

WATER CONTRACT LANGUAGE

The Board adopted new language for Authority water contracts for agricultural use. The updated wording allows the Authority to cease issuing supplemental letter agreements.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR 2010

The Board determined that 112,747 acre-feet of interruptible water will be made available for sale in calendar year 2010. The Board also authorized the General Manager/CEO to enter into interruptible water availability agreements at the current system rate per acre-foot.

WATER CONSERVATION PLAN FOR IRRIGATION USE

The Board adopted the Brazos River Authority Water Conservation Plan for Irrigation Use in conformance with requirements of the Texas Commission on Environmental Quality (TCEQ). The Board also directed the General Manager/CEO to submit the adopted plan to TCEQ for approval and to incorporate provisions into all water sales contracts that require water buyers to implement a water conservation program in accordance with the Authority plan.

HOUSTON WILDERNESS MEMORANDUM OF UNDERSTANDING

The Board authorized the General Manager/CEO to enter into a memorandum of understanding with Houston Wilderness. The memorandum will allow the Authority to share information and cooperate on common goals, such as environmental education and responsible stewardship of natural resources.

AUTHORIZE TEMPLATE OF FINANCIAL TERMS FOR WATER AND WASTEWATER OPERATIONS CONTRACTS

The Board authorized the General Manager/CEO to incorporate the following schedule of charges into contracts for the operation and maintenance of water treatment and wastewater treatment facilities by the Authority:

  • Management fee -- 5 percent of annual operations and maintenance expenses, capital outlay and repairs and replacements and an amount equal to a halfpercent of the annual debt service requirement, when applicable.
  • Interest on past due payment – All amounts due and owing the Authority, if not paid when due, shall bear interest at the lesser of the highest rate allowed by applicable law or 18 percent per year from the date when due until paid.
ALLIANCE CONTRACTS

The Board authorized the General Manager/CEO to negotiate and enter into any agreements necessary to dissolve wastewater agreements with the Lower Colorado River Authority (LCRA/BRA Alliance) for the Brushy Creek Regional Sewerage System and city of Hutto.

The Board also authorized the General Manager/CEO to negotiate and contract with the customers of the facilities formerly known as LCRA/BRA Alliance wastewater facilities for the continued operations of those facilities by the Authority.

AMENDMENTS TO THE PERSONNEL POLICIES MANUAL

The Board approved changes to the Authority’s human resources policies, to be effective November 1. The amended policies cover information security and use of Authority and personal communication devices and audio or video recording devices.

CLARIFICATION OF POSSUM KINGDOM RESIDENTIAL LEASE RATE METHODOLOGY

The Board adopted the following clarification to the residential lease rate methodology adopted at the July 27, 2009 Board meeting for Possum Kingdom residential leases:

  • For leases entered into, renewed or subject to rental rate adjustments on or after January 1, 2010, but on or before December 31, 2012, the annual rate shall be the greater of (i) 1 percent of the then current assessed value, or (ii) the most recent rental rate paid prior to the date such lease was renewed or the rate was adjusted, if applicable; provided, however, such annual rate shall not be less than $667. The remainder of the residential lease rate methodology as adopted on July 27, 2009, shall remain in place and not be affected by this resolution.
ELECTION OF BOARD OFFICERS

The Board, pursuant to the authority granted by Article 4 of the Authority bylaws, elected Salvatore A. Zaccagnino of Caldwell to serve as Assistant Presiding Officer and Robert M. Christian of Jewett to serve as Secretary. The officers shall serve for two years or until a successor is selected.

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July 27 and 28, 2009
ADOPTION OF FISCAL YEAR 2010 ANNUAL OPERATING PLAN (BUDGET)

The Board of Directors approved the Fiscal Year 2010 annual operating plan. The Board authorized the General Manager/CEO to make expenditures and enter into contracts for expenditures as listed in the Operating Plan, and to adjust individual line item amounts of the Budget, provided that the total spent is not more than $60,169,898 for the Total Operating Budget and $37,328,872 for the Total Capital Budget. The board also adopted a rate of $60.50 per acre-foot of water annually for Fiscal Year 2010 for the System Water Rate and Interruptible Water Rate.

RETIREMENT COMMITTEE MEMBERSHIP

The Board approved Presiding Officer DeCluitt’s appointment of the following people to serve on the Retirement Committee: Jean Killgore, Chair; John Brieden, Vice Chair; LeRoy Bell; Peter Bennis; James Landtroop; David Collinsworth, Jim Forté and Matt Wheelis. The Retirement Committee members will serve on the committee until a successor is appointed.

TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM RETIREMENT PLAN

The Board passed a resolution maintaining the plan provisions for Authority retirees and non-retirees with the Texas County and District Retirement System and establishing the required employer contribution rate to be 7.61 percent for the 2010 plan year.

SURPLUS PERSONAL PROPERTY

The Board gave the General Manager/CEO the authorization to dispose of surplus personal property, ranging from furniture to office and work equipment, under terms and conditions that are in the best interest of the Authority.

APPROVAL OF RESOLUTION AUTHORIZING PARTICIPATION IN INTERLOCAL COOPERATIVE PURCHASING PROGRAM

The Board authorized the General Manager/CEO to execute an Interlocal Cooperative Purchasing Agreement with The Interlocal Purchasing System.

POSSUM KINGDOM LAKE DIVESTITURE

The Board approved the contract for the third party sale of leased property at Possum Kingdom Lake (PK) to Patterson PK Land Partnership, Ltd. for approximately $50 million. The Board also authorized and directed the General Manager/CEO to negotiate, acknowledge as necessary and deliver the contract and all amendments as well as related documents, including those required by HB 3031. The Board also authorized and directed the General Manager/CEO to post on the Authority’s Web site dates related to the sale, to file related documents in the counties where the property is located, to deliver to leaseholders a letter announcing the sale and to take any other action to complete the sale, possibly including submitting applications to the Federal Energy Regulatory Commission (FERC).

POSSUM KINGDOM LAKE FERC ENCROACHMENTS

The Board directed the General Manager/ CEO to take actions regarding the surveying and classification of encroachments in the FERC setback area at PK.

POSSUM KINGDOM RESIDENTIAL LEASE RATE METHODOLOGY

The Board adopted the Residential Lease Rate Methodology for Possum Kingdom residential leases subject to rental rate adjustments after Jan. 1, 2010 to continue to be based on the assessed value of the leased property rather than changing to the appraised value.

MABE LAKEVIEW, LLC

The Board authorized the General Manager/CEO to obtain outside legal counsel experienced in condominium law to evaluate a Feb. 17, 2009 proposal by MaBe Lakeview, LLC to build condominiums on its commercial lease at Possum Kingdom Lake.

COMMERCIAL LEASE RATE ADJUSTMENT

The Board authorized a 25 percent lease rate increase, every five years, for all Commercial Lease operations eligible for an adjustment extension or renewal under the terms of their existing agreement, effective for calendar year 2010 invoicing.

WEST CENTRAL BRAZOS WATER DISTRIBUTION SYSTEM

The Board authorized the General Manager/CEO to establish a system of rates and charges and a revised Transportation Agreement for the West Central Brazos Water Distribution System to reduce the annual economic loss from the facility’s operation and maintenance.

STEPHENS REGIONAL SPECIAL UTILITY DISTRICT SYSTEM WATER AVAILABILITY AGREEMENT AMENDMENT

The Board authorized the General Manager/CEO to amend the Stephens Regional Special Utility District’s System Water Availability Agreement to allow diversion of 1,200 acre-feet of raw water through the West Central Brazos Water Distribution System pipeline. The Board also authorized the amendment of the Fort Griffin Special Utility District’s (formerly Shackelford Water Supply Corporation) System Water Availability Agreement to divert 353 acre-feet of raw water through the pipeline.

The Board resolved that any future requests from either district for additional raw water via the pipeline or upon the expiration of their existing System Water Availability Agreements, are subject to any Transportation Agreement or Transportation fee(s) in place at that time.

The Board also authorized the General Manager/CEO to change or add provisions to either district’s System Water Availability Agreement related to the delivery and transportation of raw water via the pipeline.

AUTHORIZATION TO SUBMIT WATER CONSERVATION AND DROUGHT CONTINGENCY PLAN TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY – LAKE GRANBURY SURFACE WATER AND TREATMENT SYSTEM

The Board adopted a Water Conservation and Drought Contingency Plan, dated May 2009, prepared in conformance with the requirements of the Texas Commission on Environmental Quality (TCEQ) for the Lake Granbury Surface Water and Treatment System. The plan supersedes the current plan, dated August 2007. The Board also directed the General Manager/CEO to submit the plan to the TCEQ for approval.

PLAN FOR PRICING WATER FOR AGRICULTURAL USE

The Board approved an Agriculture Rate for water use at 70 percent of the System Rate to be offered to qualifying System Water and Interruptible Water customers. The Board determined that the Agriculture Rate shall be adopted every subsequent Fiscal Year concurrent with the adoption of the Annual Budget and the System Rate for that Fiscal Year.

REQUESTING FINANCIAL ASSISTANCE FROM THE TEXAS WATER DEVELOPMENT BOARD; AUTHORIZING THE FILING OF AN APPLICATION FOR FINANCIAL ASSISTANCE; AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH

The Board authorized the General Manager/CEO to file an application with the Texas Water Development Board seeking financial assistance of up to $100 million for costs related to completing the Granger Lake Conjunctive Use Project.

WILLIAMSON COUNTY REGIONAL RAW WATER LINE CONTRACT AMENDMENT

The Board authorized the General Manager/CEO to complete all actions needed, including the execution of any contracts required, to complete the Phase II Pump Improvement Project for the Williamson County Regional Raw Water Line.

CLEAN RIVERS CONTRACT FOR FY 2010 – 2011

The Board authorized the General Manager/CEO to enter into a contract with the TCEQ to perform water quality monitoring services and other activities under the Texas Clean Rivers Program.

EXECUTIVE SESSION 25 A

The Board directed the General Manager/CEO to investigate and begin process to surrender its FERC License and decommissioning the Possum Kingdom Lake Morris Sheppard Dam hydroelectric generation facility.

EXECUTIVE SESSION 25 A-1

The Board authorized the General Manager/CEO to take any and all actions deemed appropriate to manage, coordinate, and negotiate any and all litigation associated with the Morris Sheppard Dam hydroelectric generation facility and Brazos Electric Power Cooperative, Inc.

EXECUTIVE SESSION 25 D

The Board commended the performance of the Authority General Manager/CEO and authorized maintenance of the current compensation package for FY 2010.

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April 27, 2009
POSSUM KINGDOM LAKE DIVESTITURE RFB

The Board passed a resolution accepting the Patterson PK Properties, Inc. bid for the purchase of residential and some commercial lease properties at Possum Kingdom Lake at a cost of $50 million. The BRA will now issue a notice of acceptance to Mr. Patterson and outside counsel will begin work on a draft contract.

PROFESSIONAL AUDITING SERVICES

The Board of Directors gave the General Manager/CEO authorization to negotiate a 5- year contract with Padgett, Stratemann & Co. for professional auditing services.

RETIREMENT COMMITTEE MEMBERSHIP

The Board approved Presiding Officer DeCluitt’s appointment of the following individuals to serve as members on the Retirement Committee: Jean Kilgore, Chair; John Brieden, Vice Chair; Peter Bennis; James Landtroop; David Collinsworth; Jim Forté; and Matt Wheelis. The Retirement Committee members will serve on the committee until a successor is appointed.

FINANCING AGREEMENT FOR GRANGER LAKE INTAKE PROJECT

The Board of Directors authorized the General Manager/CEO to enter into a Financing Agreement between the BRA and the Texas Water Development Board in order to fund the Granger Lake Intake Project in an amount not to exceed $22 million.

BOND RESOLUTION FOR GRANGER LAKE INTAKE PROJECT

The TWDB awarded the BRA a $22 million loan for the Granger Lake Intake Project. The Board of Directors authorized the issuance of debt to the TWDB to reimburse the Water Supply System reserves and to fund the remainder of the project. The Water Supply System debt issue is scheduled to be completed in July 2009.

TEXAS COMPETITIVE ELECTRIC HOLDINGS COMPANY NEW BOND ISSUANCE

The Board authorized debt issuance to the Texas Competitive Electric Holding Company. The amount of the issuance will not exceed $100 million, with a maximum of $50 million each for the Oak Grove and Sandow projects.

TEXAS COMPETITIVE ELECTRIC HOLDINGS COMPANY REFUNDING ISSUANCE

The Board of Directors authorized the issuance of debt to refund bonds in an amount not to exceed $65 million to Texas Competitive Electric Holding Company. The bonds were previously issued to fund a portion of the cost of acquisition, construction and improvement of the Comanche Peak Facilities and the Twin Oak Facilities.

SURPLUS PERSONAL PROPERTY

The Board of Directors authorized the General Manager/CEO to dispose of the total inventory of Soda Ash (approx. 37 tons) at Lake Granbury Surface Water and Treatment System facility by way of a competitive process.

BELL COUNTY WCID NO. 1: DIVERSION POINT AMENDMENT TO SYSTEM WATER AVAILABILITY AGREEMENT

The Board of Directors authorized the General Manager/CEO to amend the Bell County WCID No. 1 System Water Availability Agreement by adding an additional diversion point of Stillhouse Hollow Reservoir to the agreement, which was effective June 1, 2006.

JARRELL WASTEWATER

The Board of Directors gave the General Manager/CEO the authorization to negotiate and execute a wastewater operations contract with the city of Jarrell.

TEMPLE-BELTON REGIONAL SEWAGE SYSTEM (TBRSS) PLANT EXPANSION UPDATE

The Board gave the General Manager/CEO the authorization to execute an interim land acquisition and engineering services agreement with the cities of Temple and Belton to facilitate the expansion of the TBRSS facility. They also gave approval to execute agreements for engineering, appraisal, survey and environmental analysis services and title work for the facility expansion in an amount not to exceed $5 million, which will be reimbursed by the cities. The acquisition of the expansion site on behalf of TBRSS was also authorized.

ADMINISTRATIVE UPDATE TO THE WATER CONSERVATION PLAN

The Board of Directors adopted the Water Conservation Plan that was presented on April 28, 2009. This plan meets TCEQ requirements and supersedes the Water Conservation Plan dated February 15, 2005.

AMEND OPERATION POLICY MANUAL ON DIRECTORS TRAVEL

The Board amended Section 2.04, Directors’ Fees and Reimbursement of Business Expenses of the BRA’s Operation Policies Manual. The amendment conforms to the language in the Texas Government Code regarding reimbursement of state officers for air travel. The update allows for reimbursement if there are one or more passengers traveling, as opposed to reimbursement of two or more passengers that was previously allowed, and allows for reimbursement at state rates for board members rather than state rates for employees.

TWO DATA COLLECTION INITIATIVES IN THE BRAZOS RIVER BASIN

The General Manager/CEO was authorized to enter into a series of three contracts with the TCEQ for funding in the amount of $489,157 to perform water quality monitoring services and other data gathering activities for the Two Data Collection Initiatives in the Brazos River Basin project. The project has the potential to address and remove six Brazos basin streams and one lake from the state’s impaired waterbody list.

ELECTION OF BOARD OFFICERS

The Board of Directors elected Sal Zaccagnino to serve as the Board’s Secretary, for a two-year term or until a successor is selected.

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January 26, 2009
SELECTION OF FINANCIAL ADVISOR

The Board of Directors authorized the General Manager/CEO to negotiate a five-year contract with Specialized Public Finance Inc. for financial advisory services.

FISCAL YEAR 2008 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)

The Board accepted the BRA’s CAFR for FY 2008 and approved its filing with the Texas Commission on Environmental Quality (TCEQ), the Texas State Auditor’s Office and State of Texas Comptroller of Public Accounts.

ANNUAL REVIEW OF THE BRAZOS RIVER AUTHORITY’S INVESTMENT POLICY

The Board of Directors reviewed and adopted the BRA Investment Policy, including the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources.

SURPLUS PERSONAL PROPERTY

The General Manager/CEO was given authorization by the Board to dispose of the BRA’s surplus personal property in a manner that is in the best interest of the BRA. The surplus personal property included items such as office equipment and vehicles.

EXECUTIVE SESSION 8A – BID CLARIFICATION – POSSUM KINGDOM RFB

The Board of Directors ratified and approved the language in the January 8, 2009, Request for Bids for the purchase of certain BRA property at PK Lake which provided lessees an option to purchase their leased property through “lender” financing. This approved language differed from the Board’s October 27, 2008, resolution in that lessees who want to purchase their leased property can do so through lender financing, whether is a preferred lender or not. The October resolution unintentionally limited lessees’ financing options to “preferred lender financing” only. The January resolution clarified this issue by approving the omission of “preferred” in the RFB as to not limit financing options.

EXECUTIVE SESSION 8B – CHANGE IN PK RFB DECLARATIONS REGARDING SETBACK

The Board directed that the 75-foot setback established in the Declarations of Restrictions, Covenants and Conditions of the January 2009 Request for Bids for certain BRA property at PK Lake be changed to a 50-foot setback. The revised setback will be less restrictive on future property owners, while still being adequate to protect the lake’s shoreline from development and erosion.

EXECUTIVE SESSION 8C – AUTHORIZATION TO SEEK PROPOSALS FOR REAL ESTATE CONSULTANT

The Board of Directors authorized the General Manager/CEO to seek proposals and execute a contract with the selected firm to assist the BRA in managing, marketing and evaluating bids for the sale of BRA real property interests at PK Lake.

TEXAS PARKS AND WILDLIFE PROPOSED LAND TRANSFER AT PK

The Board of Directors approved staff negotiations with TPWD regarding the transfer of property at Possum Kingdom Lake. The negotiations consist of various deal points including the transfer of approximately 350 acres of BRA property adjacent to PK State Park for state park expansion.

BENSON COMMERCIAL LEASE APPROVAL

The Board of Directors authorized the General Manager/CEO to convert Dorcas E. Benson’s current residential leases to a commercial lease. The request from Mr. Benson was received prior to the May 20, 2008, moratorium on entering into new leases.

REMOVAL OF MORATORIUM ON LAKE GRANBURY CANAL CUT-THROUGH

The Board lifted the moratorium on canal developments on portions of Lake Granbury located inside the jurisdictional boundary of the City of Granbury. The lifted moratorium came as a result of the Board accepting the City of Granbury’s adoption of canal design standards that minimize water quality concerns.

LAKE GRANBURY BOATING CAPACITY STUDY

The Board also authorized the General Manager/CEO to develop a RFP for professional services to conduct a Boating Capacity Study for Lake Granbury in 2009. The study will be a 50/50 cost sharing partnership with the City of Granbury.

AMENDMENTS TO THE PERSONNEL POLICY MANUAL

The Board approved various amendments to the Human Resources Policies. The amendments, to be effective on Feb. 1, 2009, include changes and additions to employee leave time.

TEXAS WATER DEVELOPMENT BOARD APPLICATION FOR TEXAS ENVIRONMENTAL INFRASTRUCTURE PROGRAM FUNDING

The Board of Directors announced its support for the construction of a saltwater barrier on the Brazos River and approved a Statement of Interest to be filed with the TWDB. The Statement of Interest will be filed to obtain federal funding for the project’s feasibility study portion through the Texas Environmental Infrastructure Program. The Board committed to provide 25% of the non-federal cost share in cash/in-kind services if funding is successfully obtained through TEIP.

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2008

October 27, 2008
SUPPORT FOR THE TEXAS RADIO COALITION

A resolution was passed in support of the Texas Radio Coalition. The resolution outlines the Authority’s support and cooperative effort in planning and developing a statewide wireless interoperable communication system.

POLICY AMENDMENTS TO PERSONNEL POLICIES MANUAL

The Board approved amendments to the Authority’s Personnel Policies Manual. The amendments approved include additions, deletions and verbiage changes to issues ranging from the new employee orientation program to donating time to the sick leave pool.

INTERNAL AUDIT PLAN FOR FY2009

The FY2009 Internal Audit Plan was approved by the Board of Directors.

INVESTMENT ADVISOR CONTRACT

The Board passed a resolution authorizing the General Manager/CEO the authority to negotiate a two-year contract with Valley View Consulting, L.L.C. for investment advisory services. Valley View Consulting, L.L.C. was selected through the request for proposal (RFP) process by the members of the Board’s Administration and Audit Committee.

TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM PLAN PROVISIONS

The Board accepted the Retirement Committee’s recommendation to adopt the Texas County and District Retirement System’s (TCDRS) plan provisions for the 2009 plan year. These provisions include keeping the current benefits levels the same for both non-retirees and retirees in 2009, as well as decreasing the employer contribution rate to 7.97 percent.

PUBLIC HEARING OFFICER APPOINTMENT

The Board passed a resolution designating the Authority’s chief financial officer as public hearing officer in compliance with the Internal Revenue Code of 1986, Section 147(f) f. The chief financial officer will conduct public hearings in matters related to bonding issues on behalf of the Authority.

LAKE GRANBURY DAM IMPROVEMENTS FOR PRIVATE ACTIVITY BONDS

The Board approved the issuance and sale of bonds to fund the Lake Granbury Dam Improvements project. The debt issuance is schedule to be completed by January 2009.

AMENDMENT TO POLLUTION CONTROL REVENUE BONDS

The Board approved amendments to the issuance of pollution control bonds issued for Texas Competitive Electric Holdings, LLC. The amended indentures allow the issuing company additional flexibility in remarketing its bonds.

POSSUM KINGDOM BID DOCUMENT

The Board directed staff to issue a request for bids (RFB) for the sale of Brazos River Authority property at Possum Kingdom Lake. Among several provisions, the RFB includes property which is subject to a residential lease, save and except that portion of the leased premises that is located within FERC property boundary or a commercial lease where the leased premises is wholly located outside the FERC project boundary.

COMMERCIAL LEASE RATE ADJUSTMENT

The Board approved a 25 percent rate increase for all commercial lease operations eligible for an adjustment, extension or renewal under the terms of their existing agreement. This increase will be effective for the calendar year 2009 invoicing.

MAVERICK RESORT DEVELOPMENT AT POSSUM KINGDOM LAKE

The Board authorized the General Manager/CEO to enter into an agreement with Equilibrium Resorts for the creation of a public recreation area (PRA) on Authority land. Upon approval of FERC, the PRA will be built, operated and maintained by Equilibrium Resorts under the ownership of the Authority. Lessees adjacent to the development will have free access to the PRA.

ON-WATER FACILITY AND RESIDENTIAL WATER USE AGREEMENTS FOR BRAZOS RIVER AUTHORITY LAKES

The new Permit and Agreement for On-Water Facility form and Permit and the Agreement for Residential Water Use form were formally adopted by the Board. The new forms have an agreement format, which addresses issues such as lien holders and late fees. In addition, the forms require a one-time, non-refundable application fee of $75 for on-water facility permits and $25 for water permits. The fees will cover administrative expenses associated with approving, inspecting and processing applications for new permits, modifications to an existing facility or transfer of ownership.

ON-SITE SEWAGE FACILITY LICENSE APPLICATION FEE

The Board adopted a new application fee of $335 for the On-Site Sewage Facility License. The fee, effective immediately, will cover the cost of time, fuel and equipment needed for each application.

GRANT AND OTHER PROJECT FUNDING BUDGET AMENDMENT

The Board authorized the General Manager/CEO to amend the Annual Operating Plan to accept project grants and other project funding awards in a timely manner.

GRANGER LAKE INTAKE

The Board authorized the General Manager/CEO to negotiate and execute a contract with Freese and Nichols for engineering and construction services for the Granger Lake intake and pipeline project.

DETERMINATION OF INTERRUPTIBLE WATER AVAILABLE FOR 2009

The Board authorized the General Manager/CEO to enter into contracts for Interruptible Water up to a limit of 128,977 acre-feet for the 2009 calendar year. The price for agricultural use is $39.75 per acre-foot and $57 per acre-foot for all other uses. The limit of 128,977 acre-feet takes into consideration the uncertainty of potential drought conditions in 2009.

CONTRACT WITH TEXAS WATER DEVELOPMENT BOARD FOR PHASE II OF THE 2011 BRAZOS G REGIONAL WATER PLAN

The Board of Directors authorized the General Manager/CEO to execute an agreement with the Texas Water Development Board for Phase II of the 2011 Brazos G Regional Water Plan. In order to develop Phase II of the plan, the Board also gave authorization to execute an agreement with HDR Engineering on behalf of the Brazos G Regional Water Planning Group.

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July 28, 2008
FY 2009 ANNUAL OPERATING PLAN

The Board of Directors passed a resolution adopting the Fiscal Year (FY) 2009 Annual Operating Plan. The Board also established the FY09 System Water Rate and the Interruptible Water Rate at $57.00 per acre-foot.

RETIREMENT COMMITTEE MEMBERSHIP

The Board of Directors approved Presiding Officer DeCluitt’s appointment of the following individuals to serve as members of the Retirement Committee: Jean Killgore, Chair; John Brieden, Vice Chair; Peter Bennis; Scott Smith; and BRA employees David Collinsworth; Jim Forté; and Matt Wheelis.

LAKE GRANBURY CANAL ENGINEERING STUDY

The Board approved the adoption of canal design standards for Phase III of the Lake Granbury Canal Engineering Study by Brown & Gay Engineers.

STATE HIGHWAY 121 EASEMENT FOR SWATS PIPELINE

The Board gave the General Manager/CEO the authority to take action needed to acquire the required property rights for the relocation of the Surface Water and Treatment System (SWATS) 18-inch transmission pipeline. The relocation of the SWATS pipeline is necessary because of TxDOT’s construction of the new State Highway 121 in Johnson County.

ON-WATER FACILITY AND RESIDENTIAL WATER USE AGREEMENTS FOR BRAZOS RIVER AUTHORITY LAKES (REPORT ONLY)

BRA staff recommended adoption of new agreement forms for on-water facility and residential water use permits. The draft forms reflect new regulations and clarify obligations. The BRA staff also recommended that fees associated with administrative expenses during the application process be recovered through applications fees. Staff has proposed a $75 application fee for on-water facility permits and a $25 application fee for water permits. The updated forms will be posted to the BRA website for public comment for 60 days, beginning August 1, 2008. Final versions of the forms will be presented for adoption to the Board at its October meeting.

ON-SITE SEWAGE FACILITY FEE (REPORT ONLY)

BRA staff recommended to the Board an increase of the on-site sewage facility fee. The current fee, which has not been increased in 16 years, remains at $110 and includes processing, review and up to two trips for final inspection. The BRA staff recommends that the fee be increased to $335 to cover the costs of administering the program. The proposed increase will be posted on the BRA website for a 60-day public comment period. A final recommendation and resolution will be presented to the Board at its October meeting.

EXECUTIVE SESSION: EMPLOYMENT MATTERS

The Board adopted a resolution regarding the sustained outstanding performance for BRA management.

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May 20, 2008
POSSUM KINGDOM LAKE LESSEE PROTECTIONS

The Board of Directors passed a resolution providing numerous lease and purchase protections to lessees of BRA land at Possum Kingdom Lake. They are:

  1. A third-party purchaser must acknowledge and accept the terms and conditions of all existing leases on lands that are part of the sale,
  2. the third-party purchaser must maintain the lease rate methodology adopted by the BRA Board in July 2007 for eight (8) years. Rates may be based upon assessed rather than appraised values, at the option of the third-party purchaser,
  3. the third-party purchaser must provide each lessee a period of eight (8) years to purchase their leasehold property from the third-party purchaser, or its successor
  4. the purchase price of any sale to the lessee will be for the value of the leased land only and will not include the value of improvements such as homes, docks and patios. The cost of the land purchase will be for no more than the fair market value of the unencumbered fee simple estate, and
  5. the third-party purchaser will extend the term of any lease as necessary to allow each lessee the full eight-year (8) period of time to purchase their leased lot.
POSSUM KINGDOM LAKE SURVEYING SERVICES

The Board of Directors authorized the General Manager/CEO to negotiate and execute a contract for surveying services at Possum Kingdom Lake for an amount not to exceed $1,250,000.

AMENDMENT TO INTEGRA REALTY RESOURCES

The Board of Directors passed a resolution suspending all work by Integra Realty Resources DFW, LLP, on its existing contract until further directed by the Board of Directors to proceed.

TEMPORARY MORATORIUM ON NEW LEASES

The Board of Directors passed a resolution effective May 20, 2008 placing a temporary moratorium on entering into new leases, including those requested for financing purposes, during the period in which the Brazos River Authority is considering a sale to a third party purchaser. Leases that expire during the moratorium period will be renewed for one-year extension agreements. The Brazos River Authority will continue to manage requests for new leases for financing purposes made in writing prior to May 20 in accordance with the processes and procedures in place at the time the request was received.

REQUEST FOR PROPOSALS

The Board of Directors authorized the General Manager/CEO to seek proposals from firms having the professional expertise to assist the Brazos River Authority in managing, marketing and evaluating bids for the sale of Brazos River Authority real property interests at Possum Kingdom Lake.

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April 28, 2008
Retirement Committee Membership

The Board of Directors approved Presiding Officer DeCluitt’s appointment of the following individuals to serve as members of the Retirement Committee: Truman Blum, Chair; Jean Killgore, Vice Chair; Peter Bennis; Jacqueline Chaumette; Scott Smith; David Collinsworth; Jim Forté; and Matt Wheelis.

Resolution Amending Investment Policy

The Board of Directors adopted the BRA’s Policy on Investments and Fiscal Management which was presented to the Board on April 28, 2008. The amendment extends the maximum stated maturity of Certificates of Deposits from six months to 12 months, providing additional investment flexibility.

Authorization of Issuance Revenue Bonds (Jonah Water Special Utility District Water Distribution System)

The Board of Directors re-authorized debt issuance to the Jonah Water Special Utility District for its water supply project. In November 2006, the Board authorized BRA’s General Manager/CEO to issue bonds, on behalf of the District, to assist with its four-phase upgrade project. This authorization was for one year. Since this authorization has since expired, the Board reauthorized issuance of the balance of the bonds for the final two phases of the project, which will help meet the immediate needs and future needs of the District’s customers.

Authorization of the Execution and Delivery of Amendments to Previously Issued Pollution Control Revenue Bonds for the Benefit of Texas Competitive Electric Holdings Company LLC

The Board of Directors authorized amendments to trust indentures of previously issued TXU pollution control revenue bonds for the benefit of Texas Competitive Electric Holdings Company LLC (TCEH). The amendments provide for change-of-control provisions, and restrict TCEH to disburse funds, incur debt and dispose of assets.

Surplus of Personal Property

The Board of Directors authorized the disposal of surplus personal property, ranging from vehicles to office equipment, under the terms and conditions that are in the best interest of the BRA. The BRA will utilize a Waco-based auction company for disposal of the property.

Possum Kingdom Divestiture

The Board of Directors authorized staff to further investigate alternative forms of divestiture. Staff was directed to draft a request for public bids for sale of all BRA land holdings at Possum Kingdom Lake to exclude those lands lying within the Federal Energy Regulatory Commission’s (FERC) boundaries and the areas necessary for continued operation of services at the lake.

Possum Kingdom Airport

Beginning in September 2008, construction is set to begin at the PK airport, closing it for approximately five months. The Authority’s General Manager/CEO was given the authorization to credit the accounts of PK airport hangar leases and annual airport parking permit fees for those five months, or as applicable depending on actual downtime, of inactivity.

Lake Granbury Canal Engineering Study

The Board directed the General Manager/CEO to initiate Phase III of the Brown and Gay Engineers, Inc. contract for the Lake Granbury Engineering Study. Phase III of the Canal Engineering Study includes the development of the final guidance documents for future canal development and land management for Lake Granbury.

DeCordova Bend Dam Gate Protective Coating Project

The General Manager/CEO was authorized to enter into a contract to complete the DeCordova Bend Dam Gate Protective Coating upon the completion of the evaluation of bids.

Lake Aquilla Pool Reallocation Feasibility Study Phase II

The Board of Directors authorized the General Manager/CEO to proceed with Phase II of the Brazos River Basin Systems Assessment Interim Feasibility Study. Phase II, which will begin in 2008 and continue through 2011, is a detailed study of storage reallocation at Lake Aquilla.

SWATS Oil and Gas Lease Amendments

The Authority’s General Manager/CEO was given authorization by the Board to amend the pooling provision of the Oil and Gas Lease with Marshal R. Young Oil Company. If SWATS customers agree with the amendment, the property will be able to be placed in a larger pool.

Requesting Financial Assistance from the Texas Water Development Board; Authorizing the Filing of an Application for Financial Assistance; and Making Certain Findings in Connection Therewith

The Board of Directors approved the filing of an application by the General Manager/CEO with the Texas Water Development Board (TWDB). The application requests financial assistance from the TWDB in the amount of $22 million for the cost of the Lake Granger Regional Intake Project.

Lower Brazos River Salinity Monitoring

To assist the TWDB with their study of saltwater intrusion in the lower Brazos River, the BRA Board authorized the General Manager/CEO to negotiate and enter into an Interlocal Agreement with the TWDB for providing salinity monitoring of the lower Brazos River. TWDB will reimburse the BRA 100 percent of the costs of the monitoring project.

Stillhouse Hollow Wetlands Mitigation Project – Water Donation

Due to the expansion of the Brown’s Creek Training Range near Lake Belton, the U.S. Army Corps of Engineer (COE) is implementing a wetlands mitigation project at Stillhouse Hollow Reservoir. The Board of Directors authorized the General Manager/CEO to enter into an agreement with the COE for the BRA to donate 10 AF of water annually for the COE’s project.

Little Brazos River Bacteria Assessment Staff Addition

In order to complete the Little Brazos River Bacteria Assessment, the Board approved the employment of two additional Water Quality Field Technicians. Costs for the hiring of the two technicians will be reimbursed through the grant received by the Texas State Soil and Water Conservation Board for the LBR Bacteria Assessment.

Brazos River Authority Bylaws and Operations Policies Update

During Texas’s 80th Legislative Session, the Legislature passed HB 3167, which relocated BRA’s enabling legislation from Chapter 221, Water Code to Chapter 8502, Special District Local Law Code. Therefore, as a matter of record keeping, the staff was directed to have any reference in the BRA Bylaws and Operations Policies to Chapter 221, Water Code replaced with Chapter 8502, Special District Local Law Codes.

Amendment of Operation Policy Manual on Directors Travel

The Board of Directors adopted the resolution to amend BRA’s current policy regarding air travel reimbursement for Directors. The updated policy is modeled after the Texas Legislature’s policy, which is governed by Government Code, Chapter 660, Subsection D, for appropriated state agencies. The updates include the reimbursement of board members for air travel at a rate set for key officials by the Legislature and the reimbursement for other key officials that travel with them in a personal or leased aircraft.

On-site Sewage Facility Program – Lake Limestone and Possum Kingdom Lake

The General Manager/CEO was authorized to submit to the Texas Commission on Environmental Quality for approval the necessary documentation for the BRA to amend the Onsite Facility Orders for Lake Limestone and Possum Kingdom Lake, which were last updated in January 2000. To reduce the chances of water contamination, the updated On-Site Facility Orders will include more stringent requirements.

East Williamson County Regional Water System Expansion Project

The Board authorized an amendment to the East Williamson County Regional Water System Expansion Project.

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January 28, 2008
Professional Legal Service for Possum Kingdom Divestiture Project

The General Manager/CEO was given the authority by the Board of Directors, to contract for legal services with Scott, Douglass and McConnico, LLP for the Possum Kingdom Divesture Project.

Appraisal Procedure for Development and Implementation of Possum Kingdom Lake Residential Properties

The Board of Directors passed a resolution directing the General Manager/CEO to negotiate and execute a contract with Integra Realty Resources DFW L.L.P. Integra was selected to develop an appraisal determination procedure for BRA residential property at Possum Kingdom Lake. The move comes in response to the adopted resolution shifting Possum Kingdom Residential Leases from the current county appraisal district assessment to a percentage of the actual appraised land value in 2010.

In addition to developing and implementing a new appraisal determination procedure, the contractor may also provide approximately 300 appraisals for properties transitioning to market value rental in 2010 and also for individual appraisals for properties that BRA elects to divest.

Fiscal Year 2007 Comprehensive Annual Financial Report (CAFR)

The Board of Directors accepted the Fiscal Year 2007 Comprehensive Annual Financial Report and approved its filing with the Texas Commission on Environmental Quality (TCEQ).

Annual Review of Brazos River Authority’s Investment Policy

The Board adopted the updated Authority Policy on Investments and Fiscal Management. This policy, which is reviewed, updated and adopted annually, includes the Investment Strategy Statement, Approved Broker/Dealer List and Approved Training Sources.

Parker County Special Utility District Construction Projects

The Board directed the General Manager/CEO to negotiate and execute a contract with Parker County Special Utility District for the funding of construction projects. This contract was created to help address Parker County’s growing need of water.

Georgetown Operations Contract

The Authority’s five-year contract with the City of Georgetown for the operation of wastewater facilities expires in October 2008. The Board authorized the General Manager/CEO to present bids and negotiate contracts in the city’s competitive bid process to continue operations of wastewater treatment facilities. Approval was also given to present bids to acquire a contract for the city’s water treatment operations.

Sandy Creek Regional Water System Contract Amendment

To assure the continued viability of the Sandy Creek facility, the Board authorized the General Manager/CEO to sign the “Second Amendment to Wholesale Potable Water Service Agreement” between BRA, the Lower Colorado River Authority (LCRA), and the City of Leader.

DeCordova Bend Dam Gate Protective Coating Project

The Authority’s General Manager/CEO was authorized to proceed with bidding and contracting to repair and replace the protective coating on the DeCordova Bend Dam tainter gates. A failure analysis study has been completed by Freese and Nichols, Inc. on the gate corrosion and the reason behind the early failure of the previous protective coating. Freese and its subcontractor Corrosion Control Technologies, Inc. submitted plans and specifications for the repair and replacement of the protective coating system.

Grant Application for Lake Granbury Flood Protection Planning Study

The Authority is currently under contract with Half Associates, Inc. to perform the Lake Granbury Flood Protection Planning Study at a cost not to exceed $311,000.

In an effort to reduce the cost of the study, the Board authorized the General Manager/CEO to apply for a grant in the amount of $34,250 from the Texas Water Development Board (TWDB) which would cover costs of specific components of the study.

Robertson County Watershed Protection Plan

The Board of Directors authorized the General Manager/CEO to negotiate a contract with the Texas State Soil and Water Conservation Board (TSSWCB) to receive funding for watershed planning activities in five sub-segments of the Brazos River in Robertson County. The WPP will include Campbell’s Creek, Mud Creek, Pin Oak Creek, Spring Creek, and Walnut Creek.

Adoption of New Interruptible Water Availability Agreement Form and Determination of Water Available for 2008

The Board of Directors adopted the new Interruptible Water Availability Agreement Form. This form consolidates the Short-Term Water Availability Agreement and the One-Year Water Availability Agreement forms, streamlining the administrative process for the Authority and its customers. In addition, the Board determined that 98,994 acre-feet of interruptible water can be made available for sale under the new agreement for 2008.

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